INDIANA UNIVERSITY BOARD OF TRUSTEES BUSINESS MEETING
INDIANA UNIVERSITY BLOOMINGTON
October 14, 2011

Trustees Present: MaryEllen K. Bishop, William R. Cast, Bruce Cole, Philip N. Eskew, Cora J. Griffin, Thomas E. Reilly, Patrick A. Shoulders, William H. Strong (by phone)

University Representatives: Michael A. McRobbie, John Applegate, Charles Bantz, Dorothy Frapwell, Karen Hanson, Michael Harris, William Lowe, Ed Marshall, MaryFrances McCourt, Tom Morrison, Sandra Patterson-Randles, Nasser Paydar, Una Mae Reck, Mike Sample, Bill Stephan, Jorge Jose, Neil Theobald, Brad Wheeler

Other Attendees: Karen Adams, Joel Bazzell, Mark Bruhn, Carolyn Calloway-Thomas, Christine Candy, LaNita G. Campbell, Craig Diethoff, Momi Ford, Michael Gardner, Robin Gress, John Grew, Faith Hawkins, Joe Husk, Justin Kingsolver, Andrew Klein, Mark Land, Mike Leonard, Jerry Minger, Valerie Peña, Dan Rives, Steve Solie, Paul Sullivan, L. Jack Windsor


I. GENERAL BUSINESS


Trustee Business


1. Action Item: Approval is requested for the minutes of the meeting of August 19, 2011, which includes the Administrative Action Report of August 5, 2011.

Unanimously approved on a motion duly made and seconded.

2. Action Item: Approval is requested for the reappointment of Jeanne Miller to the Indiana University-Purdue University Fort Wayne Foundation Board of Directors for a five-year term, effective September 2011 and ending in 2016.

Unanimously approved on a motion duly made and seconded.

3. Action Item: Approval is requested for the appointments of Edward Jerdonek, Renato LaRocca and Jack Mahuron and the reappointments of Steven Goodman, Crystal Gunther, Mark Shugarman and Sherry Stem to the IU Southeast Board of Advisors for three-year terms, beginning July 1, 2011 and ending June 30, 2014.

Unanimously approved on a motion duly made and seconded.


President’s Report


1. Remarks from President Michael A. McRobbie

The president began by reflecting upon Nobel Prizes that had been awarded in recent days, pointing out that many of the honors had gone to Americans or American-trained scientists. He also noted that this year’s Nobel Peace Prize went to IU Honorary Degree recipient Ellen Johnson Sirleaf, president of Liberia. Indiana University and Liberia have long-standing ties, and the president said he was delighted to announce that Indiana University had obtained a grant of $7.5 million from USAID to establish a Center for Excellence in Health and Life Sciences at the University of Liberia.

Next, the president reported that the university was hosting several important visitors in October, including the executive director of the Nobel Foundation, Michael Sohlman, and the members of the 9/11 Commission, in their first public gathering since publication of their landmark report in 2004. In November, former Secretary of State Madeleine Albright and former U.S. Ambassador to India, Tim Roemer, are scheduled to deliver key lectures on the Bloomington campus.

He also said he was delighted to announce that IU Bloomington had received $1.5 million from the Department of Defense to establish the Turkish Flagship Center, the nation’s first such center. This is the third foreign language education center for which IU had received funds in the last year, the others being centers especially funded to teach Mandarin and Swahili. IU is the only institution in the United States to have been awarded three Flagship centers in languages.

President McRobbie told trustees that the university had received several other major awards, including: TransPac3, a high-performance internet connection between the United States and Asia, which received funding from the National Science Foundation to support a direct connection between the United States and China; pediatrician and researcher Jamie Renbarger, who has received a Presidential Early Career Award for Scientists and Engineers, one of the highest honors that can be bestowed by the U.S. government on science and engineering professionals in the early stages of their career development; and the establishment of a $1.1 million fund to support a prize for students who submit the best business plans for a student-led companies focusing on internet and software technology.

He said he wished to congratulate the School of Journalism, which celebrated its hundredth anniversary just a few weeks ago, and the School of Social Work, which celebrates its centennial on Oct. 24.

He concluded his remarks by asking for a round of applause for IU Executive Vice President and Bloomington Provost Karen Hanson, who has been named as Senior Vice President and Provost of the University of Minnesota, which is her alma mater. She will start her new role on Feb. 1.


Faculty Report


1. Remarks from Carolyn Calloway-Thomas and L. Jack Windsor, Co-Secretaries, University Faculty Council

Ms. Calloway-Thomas told trustees she wished to begin by addressing the issue of lengthy delays in the processing of research study applications by the Institutional Review Board, the IRB. She said there were a number of understandable reasons for the delays, but that the problem had to be resolved.

Jorgé Jose, vice president for research, said the issue concerned him, as well. The two of them discussed various aspects of the problem for several minutes, and Vice President Jose described a number of steps his office was taking to reduce the delays. He expects to see significant improvements by the beginning of next semester.

Next, Ms. Calloway-Thomas said faculty at IUB are discussing whether the campus should return to a policy of holding Friday classes. She said there had been a time when many classes were held on Monday, Wednesday, and Friday, but this is no longer the case for a sizeable number of faculty and students, who typically meet on Mondays and Wednesdays or Tuesdays and Thursdays for 75 minutes per class period or some variation thereof. She said, however, that there is renewed interest in Friday classes and that the BFC is considering the matter.

President McRobbie said it was important to note that classes are taught on Friday, but that the utilization of classrooms on Friday is significantly less than it is Monday-Thursday. It is essential, he said, that we bring that utilization of classrooms on Fridays to something approximating the other four days.

Mr. Windsor said he wished to update trustees on UFC reforms. He said the ad hoc study committee was making progress and that all hoped that by October of 2012, there would be new UFC policies in place.

He also said that progress was being made by the Family Leave Ad Hoc committee. A new proposal may be ready for consideration at the December meeting.

President McRobbie interrupted the proceedings at this point to tell trustees that IU’s proposals for two new schools of public health had just been approved by the Higher Education Commission.


Student Report


1. Remarks from Justin Kingsolver, president, Indiana University Student Association

Mr. Kingsolver said he wished to begin his remarks by thanking Provost Hanson for her service to IU and for making the student experience a top priority. She will be missed he said. He added that students are very interested in being involved in the search for a new provost.

Next, Mr. Kingsolver described a number of initiatives being undertaking by IUSA, beginning with support for proposed state legislation to create a tax-free textbook holiday. If passed, the law would exempt from state sales tax all textbooks purchased over one weekend in August. Students are also backing a move to facilitate the provision of emergency care and ambulance services to minors who may be suffering the effects of overindulgence in alcohol.

IUSA has also purchased two monitors for the Wells Library to assist the emergency notification program, and it has instituted a program called the “SRSC Sustainability Plan,” which will gradually phase out the existing exercise bikes at the SRSC and replace them with human-generated electricity capturing bikes. The association is also working on securing a general admission basketball student section.

Finally, he said he had been mulling over a proposal to create a Tuition and Fee Advisory Commission, made up of students, parents, faculty members, administrators and trustees, to study the long-term implications of tuition increases. A discussion with trustees ensued, touching on the viability of holding classes on Friday, and low turnout at the current tuition forums, which are held as part of every budget year.

2. Remarks from LaNita G. Campbell, president, Graduate and Professional Student Organization

Ms. Campbell, a doctoral student in gender studies, provided an overview of recent GPSO developments, which, she said, would benefit all graduate students. Thanks to an increase in student fee income, GPSO has been able to increase support for graduate research awards, graduate travel awards and conference funding. GPSO is also beginning a pilot program to review health insurance benefits for graduate students, and is recruiting graduate students to serve on university-wide committees and commissions. Ms. Campbell reported that 80% of the positions had been filled. Finally, she said, GPSO is striving to increase its profile among grad students.


II. REPORTS FROM COMMITTEES


FINANCE AND AUDIT COMMITTEE


1. Report from Thomas E. Reilly, chair

Trustee Reilly said the committee began its meeting with an update by John Applegate and Jim Kennedy on the Benchmark/Student Services Initiative Project. The goal of the project is to implement a shared services model for service, efficiency and effectiveness with a goal of saving $21 million. The committee also heard a report on student debt and IU initiatives to manage it.

Next, auditor Mike Gardener provided the committee with the annual Internal Audit Report. Trustee Reilly said he was pleased to report that Internal Audit had been the subject of a self-assessment review of compliance with the Institute of Internal Auditor Professional Standards, and had received the highest possible mark. He noted that the results were validated by an independent certified reviewer. One of the recommendations made by the reviewer was the undertaking of a staffing assessment, and Mr. Gardner said he was eager to do so.

Dan Rives then gave an update on Integrated Clinical Care Services project. He told trustees that four sites are under consideration, and that a walk-in clinic with nurses and physician, and same-day scheduling will be available.

Finally, Trustee Reilly said he wished to take a moment to commend the IU Alumni Association on its strategic plan. He said he believed the plan will significantly advance the cause of the Alumni Association and involve IU alumni much better in the affairs of the university.

2. Action Item: Approval is requested for a resolution of the board delegating authority to the Finance and Audit Committee for the issuance of one or more series of bonds, notes, or other forms of indebtedness


RESOLUTION OF THE BOARD OF TRUSTEES
OF THE TRUSTEES OF INDIANA UNIVERSITY
AUTHORIZING THE FINANCE AND AUDIT COMMITTEE OF THE BOARD OF TRUSTEES
TO AUTHORIZE THE ISSUANCE OF ONE OR MORE SERIES OF BONDS,
CERTIFICATES, NOTES OR OTHER FORMS OF DEBT
TO FINANCE NEW PROJECTS AND REFUND PRIOR DEBT


WHEREAS, The Trustees of Indiana University, a body politic organized and existing under the laws of the State of Indiana (the “Corporation”), is charged with operating the institution of higher education known as Indiana University (the “University”) and is authorized under the laws of the State of Indiana, particularly Indiana Code (“IC”) 21-35-3 (the authority for Consolidated Revenue Bond financing), IC 21-32-2 (the authority for commercial paper financing), and IC 21-33-3-5 (the authority for lease-purchase/certificates of participation financing), to issue bonds, certificates, notes, or other forms of indebtedness from time to time in order to acquire, construct, renovate and equip various facilities of the University; and

WHEREAS, the Corporation intends to acquire, construct, renovate, equip and finance the projects on various campuses of the University described in Exhibit A hereto under IC 21-35-3, IC 21-32-2, and IC 21-33-3-5, (the “New Projects”); and such sections of the Indiana Code do not require General Assembly approval for these actions; and

WHEREAS, the Corporation may elect to refund all or a portion of the Fixed Rate Student Residence System 2004B, Facility Revenue Bonds Series 2004, Consolidated Revenue Bonds Series 2008A, Consolidated Revenue Bonds, Series 2009A; Consolidated Revenue Bonds, Series 2010B; Consolidated Revenue Bonds Series 2011A, Certificates of Participation, Series 2003A; Certificates of Participation, Series 2009B, or any of them (the “Prior Obligations”), issued to finance or refinance various previously financed projects of the University (the “Prior Projects”), and

WHEREAS, the Corporation may elect to issue tax exempt or taxable commercial paper (“Commercial Paper”) in one or more new series of notes to provide interim or permanent financing for one or of the New Projects; and

WHEREAS, the Board of Trustees (the “Board”) of the Corporation now desires to authorize its Treasurer, including any Assistant Treasurer, (collectively, the “Treasurer”) to investigate, develop and evaluate proposed plans of finance, including the advisability of issuance in one or more series (the “Plans of Finance”) for submission to the Finance and Audit Committee of the Board (the “Committee”) for the financing of the New Projects and the refinancing of the Prior Projects through the refunding of all or a portion of the Prior Obligations and to undertake the various duties and tasks authorized by resolution of this Board below;

NOW THEREFORE, BE IT RESOLVED by the Board as follows:

Section 1 The Treasurer is hereby authorized to investigate, develop and evaluate Plans of Finance and to present such Plans of Finance for consideration by the Committee.

Section 2 The Board hereby authorizes the Committee to approve the Plans of Finance or any portion thereof and to authorize the execution and delivery of one or more series of certificates, bonds, notes, loan agreements, Commercial Paper or other forms of indebtedness, under the statutes described above (the “Financings”) and the documents referred to in Sections 3, 4, 5, 6, 7, 8 and 9 hereinafter, provided that the following conditions are met:

(a) The total issued amount of (i) Consolidated Revenue Bonds, (ii) Certificates of Participation, and (iii) Commercial Paper shall not exceed the sum of $101,000,000, for applicable New Projects, plus amounts necessary to defease and refund all or a portion of applicable Prior Obligations, and including the redemption premium, if any, and (iv) in each case shall include amounts to provide funds for costs of a debt service reserve fund or a surety bond, capitalized interest, credit facilities, and ordinary and necessary amounts to pay costs of issuance and other costs incidental to the issuance of the Financings, all as permitted by law;

(b) The Financings shall be sold at (i) a rate or rates fixed to maturity producing a true interest cost of 6.0% per annum or less, net of any direct federal interest subsidy payments, if applicable, and with such serial or term maturities and redemption features as the executing officers shall approve, or (ii) at a variable rate or rates as established pursuant to the applicable supplemental indenture for such series as may be approved and determined by the Committee; and

(c) The final maturity on the Financings shall not exceed (i) thirty (30) years from, and including, the date of first issue of the respective series of bonds, certificates, notes or other forms of indebtedness or (ii) ten (10) years from, and including, the date of first issue of the respective series of Commercial Paper.

(d) With respect to any series of Commercial Paper notes issued for the purposes specified in this Resolution (i) the total outstanding principal amount of Commercial Paper at any time shall not exceed the sum of $101,000,000 plus amounts necessary to provide capitalized interest, credit facilities, maximum interest provisions, or other costs incidental to the issuance of the Commercial Paper; (ii) the Commercial Paper shall be sold at a variable rate or rates of interest; and (iii) the final maturity of each series of Commercial Papers shall not exceed 10 years from the date of first issue of the respective series;

Section 3 The terms President and Vice President of the Issuer’s Board of Trustees shall be interpreted to mean the officers designated as Chair and Vice Chair in the Issuer’s Bylaws, as amended, and the Chair and Vice Chair, as so designated in the Bylaws shall be interpreted to mean the President and Vice President, as specified in IC 21-20-4-1. Subject to the conditions in Section 2 hereof, the Chair of the Corporation (the “Chair”), the Vice Chair of the Corporation (the “Vice Chair”) or the Treasurer, or any of them acting individually, is hereby authorized to execute and deliver a Bond Purchase Agreement or similar agreement for each series of indebtedness in substantially the form approved by the Committee, with those changes that the officers so executing shall approve, such approval to be conclusively evidenced by the execution and delivery thereof.

Section 4 Subject to the conditions in Section 2 hereof, the Chair or Vice Chair, or either of them, is hereby authorized to execute and deliver, and the Secretary of the Corporation (the “Secretary”) or the Assistant Secretary of the Corporation (the “Assistant Secretary”), or either of them, is hereby authorized to attest the signature of and to imprint the corporate seal of the University on (i) any lease-purchase agreement for certificates for Certificates of Participation and ancillary documents thereto, (ii) any supplemental indenture for the Consolidated Revenue Bonds , and (iii) any issuing and paying agency agreement in connection with Commercial Paper and analogous document therefore, as necessary in substantially the form approved by the Committee, with those changes that the officers so executing shall approve, such approval to be conclusively evidenced by the execution and delivery thereof.

Section 5 Subject to the conditions in Section 2 hereof, the Treasurer is hereby authorized as part of the Plans of Finance to distribute or to direct underwriters of each series of Financings (the “Underwriters”) to distribute a Preliminary Official Statement for each series of Financings, as necessary, in substantially the form approved by the Committee, to prospective purchasers of the Financings. The Treasurer is further authorized to distribute or direct the dealers for each series of Commercial Paper (the “Dealers”) to distribute an Offering Memorandum, in substantially the form approved by the Committee, to prospective purchasers of the Commercial Paper. The Treasurer, if necessary, is further authorized to deem the Preliminary Official Statement or Offering Memorandum as final for purposes of applicable Securities and Exchange Commission rules.

Section 6 Subject to the conditions in Section 2 hereof, the Treasurer is hereby authorized to execute and deliver the form of any final Official Statement or Offering Memorandum for each series as approved by the Committee, with those changes that the Treasurer shall approve, such approval to be conclusively evidenced by the execution and delivery thereof.

Section 7 Subject to the conditions in Section 2 hereof, the Chair, the Vice Chair or the Treasurer, or any of them, is hereby authorized to execute and deliver the form of any Construction and Rebate Agreement, Amended and Restated Continuing Disclosure Undertaking or Supplements thereto, or Escrow Deposit Agreement, in substantially the form approved by the Committee for each series, with those changes that the Treasurer shall approve, such approval to be conclusively evidenced by the execution and delivery thereof.

Section 8 Subject to the conditions in Section 2 hereof, the Treasurer is hereby authorized to prepare forms of the Financings as approved by the Committee and to cause the same to be executed by the proper officers of the Corporation as provided in the Indentures. Upon execution of the Financings, the Treasurer shall deliver such bonds, certificates, or notes as are appropriate to the type of transaction to the purchasers thereof upon payment of the purchase price, which price shall reflect the Underwriters’ discount of not more than 0.7% (70 basis points) net of underwriting expenses, and an original issue discount or premium, if any, as permitted by law.

Section 9 Subject to the conditions in Section 2 hereof, the Chair, Vice Chair, Secretary, Assistant Secretary and Treasurer are hereby authorized and directed to perform any and all further acts, to execute any and all further documents or certificates and to publish any notice required to implement the Plans of Finance for each series and to complete the execution and delivery of the Financings in one or more series, and, the execution and delivery for each series, as applicable, of (a) an Indenture and/or Supplemental Indenture; (b) Bond (or Certificate) Purchase Agreement; (c) any Remarketing Agreement; (d) any Arbitrage and Federal Tax Certificate; (e) any Credit Agreement, Reimbursement Agreement, Standby Bond Purchase Agreement, Liquidity Agreement or similar Credit Facility Agreement; (f) any Escrow Deposit Agreement; (g) any Construction and Rebate Agreement; (h) any Issuing and Paying Agency Agreement; (i) any Dealer Agreement; (j) any forms of Commercial Paper and any master note therefore (including any riders or addendum thereto), (k) any Promissory Note, Loan Agreement, Lease-Purchase Agreement or other forms of indebtedness which the University is authorized to issue under state and federal statutes, (l) any form of agreement, certification, or modification to University investment policy which may be required with respect to providing self-liquidity for one or more variable rate debt instruments; and (m) any documents, certificates or forms that may be required by the federal government with respect to the issuance of federal interest subsidy or tax-credit bonds and which may be required in order for the Corporation to receive the related direct federal interest subsidy payments, if applicable, or for the bondholders to receive the federal tax credit, if applicable, all in substantially the form approved by the Committee, with those changes that the officers so executing shall approve, such approval to be conclusively evidenced by the execution and delivery thereof; and any other documents required to issue Financings related to other matters referred to therein, including amendments or supplements to any previous or existing agreements to such effect. With respect to any series of Commercial Paper, the Treasurer is authorized to cause the forms of Commercial Paper and any related master note to be executed by the proper officers of the Corporation as provided in any Issuing and Paying Agency Agreement. Upon execution of the Commercial Paper the Treasurer is authorized and directed to take all steps necessary to deliver the Commercial Paper to the purchasers thereof upon payment of the purchase price, which price shall be the face amount of the Commercial Paper.

Section 10 The Board authorizes and directs the Treasurer, on behalf of and in the name of the Corporation, to request and obtain all necessary approvals of the Governor of the State of Indiana, the Budget Director of the State of Indiana, the Indiana State Budget Committee, the Indiana State Budget Agency, the Indiana Finance Authority, and the Indiana Commission for Higher Education, and any other governmental approvals necessary to implement the Plans of Finance and for the issuance of the Financings.

Section 11 The Board authorizes and directs the Treasurer to recommend (a) one or more investment banking firms to the Committee for appointment as underwriters or as Dealer, as appropriate to the type of transaction, (b) with respect to other Financings, a trustee bank or banks, (c) with respect to variable rate bonds and Commercial Paper, any liquidity facility and/or credit enhancement provider as deemed necessary, and any issuing and paying agent, and (d) with respect to any and all transactions, such other professional firms, consultants or advisers (“Service Providers”) as are necessary or appropriate to assist the Corporation in carrying out the Plans of Finance.


EXHIBIT A New Projects


Project Name Campus Amount General
Assembly
Approval
Baseball and Softball Complex Construction Bloomington $ 17,200,000 N/A
Forest Dining Hall Renovation and Expansion Bloomington 22,000,000 N/A
New Third and Union Residence Hall Complex Bloomington 38,000,000 N/A
Glick Eye Institute – Third and Fourth Floor Lab Build-Out Indianapolis 2,800,000 N/A
Science & Engineering Laboratory Building Phase 1 Indianapolis 17,000,000 N/A
Residence Hall Expansion Southeast 4,000,000 N/A
$101,000,000

Unanimously approved on a motion duly made and seconded.


3. Action Item: Approval is requested for a resolution of the board declaring official intent to reimburse expenditures from the proceeds of external financing transactions


RESOLUTION OF THE BOARD OF TRUSTEES OF THE TRUSTEES
OF INDIANA UNIVERSITY TO DECLARE THE OFFICIAL INTENT TO
REIMBURSE EXPENDITURES FROM FINANCING PROCEEDS


WHEREAS, the Trustees of Indiana University, a body politic organized and existing under the laws of the State of Indiana (the “Corporation”), is charged with operating the institution of higher education known as Indiana University (the “University”); and

WHERAS, the Corporation intends to acquire, construct and equip, renovate, and/or rehabilitate the facilities described on Exhibit A hereto (the "Projects"); and

WHEREAS, the Corporation reasonably expects to reimburse certain costs of acquiring, constructing, equipping, renovating and/or rehabilitating of the Projects with proceeds of debt to be incurred by the Corporation; and

WHEREAS, the Corporation expects to issue debt for the Projects not exceeding $81,200,000 in aggregate principal amount, plus any bond premium or discount, credit insurance, and other ordinary and necessary costs of issuing such debt, which costs may include capitalized interest and other capitalized costs, for purposes of financing, refinancing, or reimbursing such costs;

NOW THEREFORE, BE IT RESOLVED that:

The Corporation declares its official intent to acquire, construct, equip, renovate and/or rehabilitate the Projects; to reimburse certain costs of acquiring, constructing, equipping, renovating and/or rehabilitating the Projects with proceeds of debt to be incurred by the Corporation; and to incur debt not exceeding $81,200,000 in aggregate principal amount, plus premium or discount, credit insurance and any other ordinary and necessary costs of issuing such debt, which costs may include capitalized interest and other capitalized costs, for purposes of financing, refinancing or reimbursing costs of the Projects.


EXHIBIT A
Description of Projects

Location: Bloomington Campus
Name: New Third and Union Residence Hall Complex
Description: This project constructs a four-story residence hall complex consisting of approximately 155,000 gross square feet located at the northwest corner of Rose and Jones Avenues. This facility will provide approximately 450 beds comprised of double occupancy bedrooms, single occupancy semi-suite bedrooms, and single occupancy bedrooms. The complex will have common building spaces, a residence hall office space, and building support spaces. A lounge and study will be located on each floor.
Project Cost: $38,000,000
Financing Amount: $38,000,000 plus ordinary and necessary costs of financing
Location: Bloomington Campus
Name: Forest Dining Hall Renovation and Expansion
Description: This project will provide new and upgraded dining facilities for students on the southeast section of the Bloomington campus including students living in Read, Forest and Willkie residence halls and the new Third and Union complex.
Project Cost: $22,000,000
Location: Bloomington Campus
Name: Baseball and Softball Complex Construction
Description: This project will provide new and upgraded baseball and softball stadium facilities that will provide modern competition. These facilities will be multi-use venues which will allow the University to host Big Ten and NCAA tournaments, as well as community tournaments and events.
Project Cost: $19,800,000
Financing Amount: $ 17,200,000 plus ordinary and necessary costs of financing
Location: Southeast Campus
Name: Residence Hall Expansion
Description: This project will construct a sixth student housing lodge building adjacent to the existing lodge buildings west of the current academic buildings. This facility will consist of approximately 37,000 gross square feet and will accommodate approximately 78 beds. One, two and four-bedroom apartment-style units will be organized around a large common space.
Project Cost: $5,300,000
Financing Amount: $4,000,000 plus ordinary and necessary costs of financing

Unanimously approved on a motion duly made and seconded.


FACILITIES COMMITTEE


1. Report from Philip N. Eskew, chair

Trustee Eskew said the committee considered a number of action items and heard a lengthy update on the five-year capital plan by Vice President Morrison and Treasurer MaryFrances McCourt.

2. Design Approval

IUB – Campus Signage

Action Item: Approval of the board is requested to proceed with the design of campus signage on all campuses of Indiana University. Current signage standards were reviewed and a recommendation has been made. Many elements of the existing sign structures will be utilized while enhancing the signs with an exclusive IU logo, accent color, and street addresses. Signs will be updated over a period of time as buildings are rehabilitated, scheduled sign maintenance is required, or as signs are periodically damaged.

Unanimously approved on a motion duly made and seconded.

3. Project Approvals

IUPUI – Rotary Building Renovation

Action Item: Approval of the board is requested to proceed with the renovation of the Rotary Building located on the IUPUI campus. This building is on the north end of Ball Gardens separating the Riley Medical Buildings from the new Wishard/Eskenazi Hospital. It was most recently used by the Department of Ophthalmology, who has now moved into the Glick Eye Center. This project converts approximately 40,000 gross square feet of existing space into offices and support space for the School of Medicine. New interior infrastructure for its future use as offices will include energy efficient mechanical systems, upgraded electrical power, lighting and data, along with new interior walls, ceilings and floor finishes. Upgrades will also be done to meet current energy and ADA codes and will include an elevator that serves all three floors and the basement. The exterior of the building will have new energy efficient doors/windows, and work at the new site will coordinate with the new designs for the adjacent gardens. The cost of this project is estimated to be $10,000,000 and will be funded by the School of Medicine. Appropriate state approvals will be requested.

Unanimously approved on a motion duly made and seconded.

IUB – McNutt (Crone) Quad and Teter (Rabb) Quad Restrooms - Renovation

Action Item: Approval of the board is requested to proceed with the renovation of restrooms on all floors of Crone Wing in McNutt Quad and Rabb Wing in Teter Quad located on the Bloomington campus. The existing common restrooms/showers will be replaced with an individual-style configuration to provide privacy for residents. Installation of new piping, ventilation systems, lighting, and fire-alarm strobes are included in this project. The roofs on McNutt (Crone) and Teter (Rabb) will also be replaced, along with the doors of every dorm room of Teter Quad (Rabb). The project is estimated to cost $5,362,744 and is to be funded by the Department of Residential Programs and Services. Appropriate state approvals will be requested.

Unanimously approved on a motion duly made and seconded.

4. Consent Item for Approval

Action Item: Approval of the board is requested for the following resolution:


IUB – Lease Agreement between the Trustees of Indiana University and Indiana University Building Corporation (IUBC)


Resolution of the Trustees of Indiana University
Authorizing a Lease Agreement


WHEREAS, the Trustees of Indiana University desire to enter into a lease with the Indiana University Building Corporation for a term of twenty-five (25) years pursuant to I.C. 21-31-4-2 to facilitate the renovation on the campus of Indiana University Bloomington.

NOW, THEREFORE, BE IT RESOLVED that The Trustees of Indiana University shall enter into a lease with the Indiana University Building Corporation for a term of twenty-five (25) years pursuant to I.C. 21-31-4-2, and a sublease from the Indiana University Building Corporation pursuant to I.C. 21-33-3-5, subject to the approval of such lease by the Board of Directors of the Indiana University Building Corporation, and upon such other terms as are necessary and appropriate, to facilitate the construction of a baseball and softball complex on the campus of Indiana University Bloomington; and that the officers of Indiana University are authorized to take such action as may be required to give effect to this resolution.

Unanimously approved on a motion duly made and seconded.


5. Naming Issues

Action Item: Approval is requested for a naming which will be announced at a later time.

Unanimously approved on a motion duly made and seconded.

Action Item: Approval is requested to name the baseball field at IU Bloomington Bart Kaufman Field.

Unanimously approved on a motion duly made and seconded.


HEALTH AFFAIRS COMMITTEE


1. Report from Trustee Cast on behalf of Derica W. Rice, chair

Trustee Cast said the committee began with an update by D. Craig Brater, dean of the School of Music, on the Strategic Research Initiative, which grew out of a planning retreat attended by representatives of IU Health and the School of Medicine in September 2010. Dean Brater described a number of initiatives that have been undertaken as part of the initiative and demonstrated their national research. The dean also presented a report on University Clinical Affairs.


ACADEMIC AFFAIRS AND UNIVERSITY POLICIES COMMITTEE


1. Report from Patrick A. Shoulders, chair

Trustee Shoulders said the committee began its meeting with an update on e-Texts by Vice President and CIO Brad Wheeler, and then heard a progress report by Karen Hanson and Charles Bantz on New Academic Directions.

The committee also reviewed fall enrollment figures and discussed the methodology and value of national and international university rankings.

2. Action Item: Approval is requested for the following degree:

IUE – Bachelor of Science in Business Administration at New Castle

Unanimously approved on a motion duly made and seconded.

IUE – Bachelor of Science in Psychology (online completion program)

IUB – Master of Public Affairs (online completion program)

Unanimously approved on a motion duly made and seconded.


EXTERNAL RELATIONS: ECONOMIC DEVELOPMENT, COMMUNITY ENGAGEMENT, AND LEGISLATIVE AND LEGAL AFFAIRS


1. Report from MaryEllen K. Bishop, chair

Trustee Bishop said the committee began with a report and discussion of recommendations for improving marketing efficiency and effectiveness, with Vice President Mike Sample and Dean Dan Smith from the Kelley School of Business. The recommendations included improving definition of the IU brand; establishment of clear marketing objectives; creation of a marketing forum to share effective practices; and decreasing the amount of printed matter coming out of non-revenue generating units. The centralization of predictable strategic marketing functions was also recommended. Dean Smith, an internationally known marketing expert, has agreed to remain involved in the project. Trustee Bishop requested a standing committee agenda item to receive updates on the effort.

The committee also considered a new police jurisdiction policy to expand the jurisdiction of the IUPD throughout the state of Indiana, pursuant to a new Indiana statute. She said the action is for a very defined and limited purpose noted within the statute.

2. Action Item: Approval is requested for the policy on Extended Jurisdiction by Officers of the Indiana University Police Department

Unanimously approved on a motion duly made and seconded.


1. Remarks from Trustee Cora J. Griffin


Trustee Griffin thanked Mr. Kingsolver and Ms. Campbell for their remarks earlier in the meeting. She also said that AUSA, the All University Student Association, would convene after trustees concluded their meeting.


III. PERSONNEL ACTIONS


INDIANA UNIVERSITY – PRESIDENT MICHAEL A. McROBBIE


Change in Status


For Neil D. Theobald, Vice President and Chief Financial Officer and Professor of Education Leadership and Policy Studies, School of Education, the change in title to Senior Vice President and Chief Financial Officer and Professor of Education Leadership and Policy Studies, School of Education, effective October 14, 2011.


IUB-PROVOST KAREN HANSON


Initial Appointments


For Peter Daniel Stumpf, Professor of Strings, with tenure, Jacobs School of Music, beginning August 1, 2011.

For Thomas Kelly Wilson, Associate Professor of Apparel Merchandising and Interior Design, with tenure, College of Arts and Sciences, beginning August 1, 2011, and Director of the IU Center for Art and Design, Columbus, for the period August 1, 2011 to June 30, 2016.


Reappointments and Changes in Status


For Rex Sprouse, Professor and Director of Undergraduate Studies, Department of Germanic Studies and Professor of Second Language Studies, the additional titles of Henry Remak Professorship, for the period July 1, 2011 to June 30, 2014, and Director of Graduate Studies, Department of Second Language Studies, College of Arts and Sciences, for the period August 1, 2011 to May 31, 2012.

For Michael Elliot Spiro, a change in title from Visiting Assistant Professor to Associate Professor of Percussion, with tenure, Jacobs School of Music, beginning August 1, 2011.


IUPUI–CHANCELLOR CHARLES R. BANTZ


Initial Appointments


Gil I. Latz, Professor, Department of Geography, School of Liberal Arts, with tenure, with the additional titles of Associate Vice President, International Affairs, Associate Vice Chancellor, International Affairs, effective January 1, 2012. Pamela A. Martin, Associate Professor, Department of Geology, School of Science, with tenure, effective August 1, 2011.

Peter Schubert, Professor, Department of Electrical and Computer Engineering, School of Engineering and Technology, with tenure, effective October 17, 2011.


Reappointments and Changes of Status


For Gina S. Gibau, Associate Professor, Department of Anthropology, School of Liberal Arts, the additional title of Associate Dean of Student Affairs, School of Liberal Arts, effective September 1, 2011.

For Floyd F. Robison, Associate Professor, School of Education, drop the title of Associate Dean of Academic Affairs, School of Education, effective May 31, 2011.

For Joshua S. Smith, Associate Professor, School of Education, Adjunct Associate Professor, School of Nursing, the additional title of Associate Dean of Academic Affairs, School of Education, effective August 1, 2011.


Retirements and Emeritus Titles


For Bartholomew S. Ng, Acting Dean, School of Science, Marvin L. Bittinger Professor, School of Science, Professor, Department of Mathematical Sciences, School of Science, early retirement under the 18/20 early retirement plan, with the titles of Acting Dean Emeritus and Professor Emeritus, effective October 1, 2011.

For Richard Rogers, Associate Professor, Kelley School of Business, passed away August 1, 2011 with the title Associate Professor Emeritus.

For Susan Sutton, Associate Vice President, International Affairs, Associate Vice Chancellor, International Affairs, Chancellor’s Professor, Professor, Department of Anthropology, School of Liberal Arts, early retirement under the 18/20 early retirement plan, with the titles of Associate Vice President Emeritus, Associate Vice Chancellor Emeritus, Chancellor’s Professor Emeritus and Professor Emeritus, effective September 1, 2011.



IUE – CHANCELLOR NASSER PAYDAR


No items


IUK–CHANCELLOR MICHAEL HARRIS


No items


IUN–CHANCELLOR WILLIAM LOWE


Retirements and Emeritus Titles


For Charlotte Reed, Professor, School of Education, and Director, Center for Excellence in Teaching and Learning, retirement effective September 1, 2011, with the title Professor Emeritus


IPFW–CHANCELLOR MICHAEL WARTELL


No items


IUSB–CHANCELLOR UNA MAE RECK


No items


IUS–CHANCELLOR SANDRA PATTERSON-RANDLES


Emeritus Designation


James St. Clair, Professor of Journalism, appointment of Professor Emeritus of Journalism upon retirement on July 1, 2011.

Manuel Tipgos, Professor of Accounting, appointment of Professor Emeritus of Accounting upon retirement on July 1, 2011.

Jonathon S. Rakich, Professor of Business Management, appointment of Professor Emeritus of Business Management upon retirement on September 1, 2011.

Richard Jenks, Professor of Sociology, appointment of Professor Emeritus of Sociology upon retirement on September 1, 2011.

Unanimously approved on a motion duly made and seconded.


IV. CONFLICT-OF-INTEREST STATEMENTS


1. Action Item: Approval is requested for conflict-of-interest statements.

Unanimously approved on a motion duly made and seconded.


V. AWARD OF DEGREES


1. Action Item: Approval is requested for the award of degrees as of September 30, 2011.

Unanimously approved on a motion duly made and seconded.


VI. OLD BUSINESS


VII. NEW BUSINESS


VIII. NEXT MEETING


December 8-9, 2011
IU Southeast
New Albany, Indiana

IX. ADJOURNMENT


ADMINISTRATIVE ACTION REPORT, August 5, 2011


I. GENERAL MATTERS


New Certificates

Degree Name Changes


II. FINANCIAL MATTERS


No items.


III. CONSTRUCTION MATTERS


• Approved Change Orders – July 5


Project Contractor CCD# CCD Description CCD Amount
IUB – Ashton Student Housing FA Wilhelm 976-119 Removal and replacement of unsuitable soils $390,000
IUB – Briscoe Quad - Renovation Shiel Sexton 1320-007 Provide a new solid surface removable threshold for adaptable unit showers $86,314
IUB – Bryan Hall Exterior Repairs Kemna Restoration & Construction, Inc. 1610-001 Repoint portions of west side and east side of the building along with ground level (east side) retaining wall $61,500
IUB – Cyberinfrastructure Building Messer Construction Company 1271-092 Provide additional information outlets $51,256
1271-071 Integrate shades and lighting control system $36,922
1271-097 Provide continuous metal-framed gypsum board draft curtain and closed-spaced sprinkler $25,066
IUB – Tulip Tree Apartments Renovation Weddle Bros Building Group 1453-020 Replace emergency transfer switch $61,300
1453-017 Demolish and replace existing kitchen/bathroom demising wall in apartments located on floors 5 thru 7, south wing $40,358
IUPUI – Sports Complex Garage Expansion F A Wilhelm 1567-014 Provide additional length for each of the 242 piles $43,560
IUSB – Cancer Research Center Ziolkowski Construction, Inc. 967-127 Remove, replace, and modify the reverse osmosis (RO) water systems $35,851


Project Contractor CCD# CCD Description CCD Amount
IUB – Musical Arts Center – Carpet Replacement Bounds and McPike Flooring 1696-001 Modify original order for carpet installation in the north/south lobby, mezzanine and stairwells $47,540
IUB – Tulip Tree Apartments Renovation Weddle Bros Building Group 1453-025 Furnish and install new transformer $136,968
1453-029 Remove existing topping slab, furnish and install tapered insulation, and install metal panels on Phase I of the roof $84,237
1453-030 Remove existing topping slab, furnish and instal tapered insulation, and install metal panels on Phase II of the roof $53,822
1453-026 Demolish and replace existing kitchen/bathroom demising wall in apartments located on floors 8 thru 11, south wing $53,795
IUPUI – Dental School – Roof Replacement Steve’s Roofing and Sheet Metal 1599-002 Add alternate 1 which covers other areas of the roof. Pricing for this work was included in contractor’s original bid documents. $116,000

• Bid Tabulation – July 5 & August 5


IUB – Ballantine Hall – Intermediate Distribution Frame (IDF) Closet Modifications

Cassady Glenroy
Base Bid $105,835 $264,000

IUB – East Third and Union Streets – Four-House Demolition

National Denney Apex Crider R.H. Marlin Monroe Hauer Hagerman Ray’s
Base Bid $32,480 $40,500 $43,536 $46,000 $54,000 $58,400 $58,892 $64,000 $73,700

IUB – Foster Quadrangle – Magee and Jenkinson Halls – Sundeck Roof Replacement

B&L HRC
Base Bid $176,000 $208,844

IUB – Memorial Stadium – White Lot Passenger Waiting Facility

Weddle Neidigh Dave
Base Bid $498,800 $611,000 $612,900
Alternate 1 $231,800 $315,500 $370,450
Alternate 2 $103,100 $118,600 $127,000

IUB – Multidisciplinary Science Building, Phase II – Metal Trace Lab – Fourth Floor Renovation

Base Bid
Neidigh $356,000
Hagerman $374,780
CDI $374,780
Strauser $393,200
Glenroy $415,000
Quantum $416,300

IUB - Musical Arts Center – Exterior Stair Repair

Hagerman Glenroy
Base Bid $425,000 $545,000
Alternate 1 ($25,000) ($50,000)
Alternate 2 $340,000 $72,000

IUB - Willkie Hall, North – Drainage Improvements

Base Bid
Reed & Sons $139,393
O’Mara $140,600
R.H. Marlin $149,900
Monroe LLC $155,150
Yardberry $163,487
Crider $179,350
Millenium $198,850
Snedegar $212,400

IUPUI – Business/SPEA, Suite 3000 – Renovation

Base Bid Alternate 1
Terstep $125,400 $11,000
Midwest $129,000 $13,200
Catalyst $137,328 $10,822
MD Rowe $141,400 $15,000
Alt $143,600 $12,500
Dallman $144,314 $13,930
3D $148,300 $10,900
Quantum $156,900 $13,080
J. R. Kelly $159,000 $18,100
Pridemark $161,400 $14,000

IUPUI – Campus Center – Choral/Group Practice Room

Base Bid
Midwest $182,000
Garmong $187,000
3D $194,700
Patterson $205,000
Terstep $224,000
CPM $224,800
Davis $228,000
Glenroy $229,000

IUPUI – Campus Center Theatre

3D Midwest Terstep Sullivan J.R. Kelly Powers Glenroy Pridemark
Base Bid $611,700 $629,000 $664,000 $698,800 $703,000 $759,900 $762,000 $796,000
Alternate 1 $23,900 $24,150 $24,500 $24,339 $25,000 $25,700 $26,000 $25,970
Alternate 2 $45,800 $46,450 $59,300 $54,232 $60,000 $62,100 $61,000 $5,300
Alternate 3A $51,600 $51,800 $52,600 $4,830 $54,000 $55,100 $55,000 $55,400
Alternate 3B $9,700 $9,800 $10,000 $9,429 $10,000 $10,450 $10,000 $10,700
Alternate 3C $4,300 $4,250 $4,300 $4,305 $4,400 $4,500 $5,000 $4,800
Alternate 4 $5,900 $5,950 $6,000 $6,027 $6,100 $6,300 $6,500 $6,600
Alternate 5 $1,200 $1,100 $1,100 $51,500 $1,200 $1,160 $1,600 $1,400
Alternate 6 $33,000 $32,850 $33,300 $31,500 $34,000 $34,900 $34,000 $35,200
Alternate 7 $20,600 $20,600 $17,300 $18,471 $18,500 $34,100 $24,000 $28,800
Alternate 8 $611,700 $629,000 $664,000 $698,800 $703,000 $759,900 $762,000 $796,000
Alternate 9 $23,900 $24,150 $24,500 $24,339 $25,000 $25,700 $26,000 $25,970

IUPUI - Dental School – Emergency Generator Relocation

Industrial ERMCO Sun Gaylor
Base Bid $95,925 $98,700 $127,148 $179,000
Alternate 1 $8,200 $7,250 $10,560 $5,170
Alternate 2 $9,400 $17,700 $15,040 $34,700

IUPUI – Electrical Infrastructure Substation C, Phase II

Electric Plus ERMCO Gaylor
Base Bid $307,900 $348,000 $365,000
Alternate 1 $62,800 $64,000 $75,175
Alternate 2 $123,750 $127,000 $75,175

IUPUI - Engineering and Technology – First through Third Floor Restroom Renovation

Base Bid Alternate 1 Alternate 2
Alt $17,000 $14,500 $14,500
Midwest $18,200 17,900 $17,900
MD Rowe $22,100 $18,200 $18,200
J.R. Kelly $22,120 $19,500 $19,600
Mattcon $22,900 $21,000 $21,000
3D $29,300 $19,200 $19,200
Terstep $38,000 $28,000 $28,000
Quantum $53,300 $31,565 $31,565

IUPUI – Gatch Hall – Exterior Masonry Repairs and Cleaning

Blakely Wells
Base Bid $359,241 $457,900

IUPUI – Medical Research and Library Building, Basement – Automatic Watering System Installation

Terstep Greiner Commercial Sexson
Base Bid $71,425 $104,700 $113,000 $252,500

IUPUI – Restroom Renovations

Quantum Mattcon
Base Bid $251,900 $254,900
Alternate 1 $6,415 $6,500
Alternate 2 $6,940 $6,500
Alternate 3 $7,330 $7,000
Alternate 4 $52,615 $48,500
Alternate 5 $11,090 $11,500

IUPUI – Stairwell Renovations

Quantum
Base Bid $189,300

IUPUI – VanNuys Medical Science Building, Department of Microbiology and Immunology – Fourth Floor Office Renovation

Terstep CPM Pridemark Quantum 3D
Base Bid $92,300 $101,000 $105,300 $116,900 $119,200

IUPUI – Various Locations – Sidewalk and Street Repairs

Terstep Mattcon Hayes
Base Bid $261,700 $265,900 $275,994
Alternate 1 $14,000 $24,900 $18,928
Alternate 2 $3,000 $2,400 $3,433
Alternate 3 $4,000 $2,300 $1,873

IUN – Various Locations – Campus Sidewalk Replacement

TR Gariup
Base Bid $54,000 $64,700

IUS – Hillside Hall – Window and Door Replacements

Keusch
Base Bid $538,100
Alternate 1 $27,500

IUS – Physical Sciences Building – Science Lab Renovations

Frontier E H Upton Pry
Base Bid $227,800 $267,400 $306,000

IUS – Life Science Building, Room 169 – Nuclear Magnetic Resonance (NMR) Installation

Frontier Hussung
Base Bid $56,550 $73,737

IUSB – Housing Demolition and Site Restoration

Base Bid
Indiana $465,339
American $574,000
Ritschard $584,188
McDonagh $654,900
Denney $705,000
MacKenzie $820,892

IUSB – Parking Lot and Landscape Improvements, North

Rieth Walsh Ancon Premium Selge
Base Bid $396,500 $453,375 $468,500 $568,000 $630,000
Alternate 1 $8,200 $10,235 $10,500 $12,000 $17,900
Alternate 2 $64,500 $52,885 $31,700 $29,000 $41,000
Alternate 3 $19,100 $21,485 $16,650 $22,000 $13,500

IUSB – Parking Lot and Landscape Improvements, South

Rieth Walsh Ancon Premium
Base Bid $591,500 $655,000 $677,000 $800,000
Alternate 1 $21,500 $31,100 $28,568 $27,750
Alternate 2 $89,750 $44,100 $73,370 $43,600
Alternate 3 $23,650 $23,500 $29,210 $25,000
Alternate 4 No Bid No Bid ($22,000) No Bid

IUSB – University Center, Room 102 Refurbishment – Private Dining and Vestibule

Brown Gibson Ziolkowski Herrman
Base Bid $738,000 $799,900 $888,900 $890,000
Alternate 1 ($1,000) No Bid ($20,000) No Bid
Alternate 2 ($23,000) ($23,900) ($22,000) ($29,000)
Alternate 3 ($4,000) ($8,300) ($6,000) ($29,000)

IUSB – University Center, Room 102 Refurbishment – Dining, Kitchen, and Serving

Brown Gibson Ziolkowski
Base Bid $323,967 $399,000 $401,900
Alternate 1 ($1,000) ($15,000) No Change

• Construction Contract Awards


IUB – Ballantine Hall – Intermediate Distribution Frame (IDF) Closet Modifications

IUB – East Third and Union Streets – Four-House Demolition

IUB – Foster Quadrangle – Magee and Jenkinson Halls – Sundeck Roof Replacement

IUB – Memorial Stadium – White Lot Passenger Waiting Facility

Weddle Estimate
Base Bid $498,800 $459,900
Alternate 2 $103,100 $89,900
Total Contract Amount $601,900

IUB – Multidisciplinary Science Building, Phase II – Metal Trace Lab - Fourth Floor Renovation

IUB – Musical Arts Center – Exterior Stair Repair

Hagerman Estimate
Base Bid $425,000 $200,000
Alternate 1 ($25,000) $175,000
Total Contract Amount $400,000

IUB – Willkie Hall, North – Drainage Improvements

IUPUI – Business/SPEA, Suite 3000 – Renovation

Terstep Estimate
Base Bid $125,400 $159,478
Alternate 1 $11,000 $14,000
Total Contract Amount $136,400

IUPUI – Campus Center – Choral/Group Practice Room

IUPUI – Campus Center Theatre

IUPUI – Dental School – Emergency Generator Relocation

IUPUI – Electrical Infrastructure Substation C, Phase II

Electric Plus Estimate
Base Bid $307,900 $401,500
Alternate 2 $123,750 $105,000
Total Contract Award $431,650

IUPUI – Engineering and Technology – First through Third Floor Restroom Renovation

Alt Estimate
Base Bid $17,000 $19,850
Alternate 1 $14,500 $19,850
Alternate 2 $14,500 $19,850
Total Contract Amount $46,000

IUPUI – Gatch Hall – Exterior Masonry Repairs and Cleaning

Blakely Estimate
Base Bid $359,241 $308,000
Alternate 1 $30,000
Total Contract Amount $389,241

IUPUI – Medical Research and Library Building, Basement – Automatic Watering System Installation

IUPUI – Restroom Renovations

Mattcon Estimate
Base Bid $254,900 $257,500
Alternate 1 $6,500 $5,200
Alternate 2 $6,500 $5,200
Alternate 3 $7,000 $4,200
Alternate 4 $48,500 $33,900
Alternate 5 $11,500 $12,000
Total Contract Amount $334,900

IUPUI – Stairwell Renovations

IUPUI – VanNuys Medical Science Building, Department of Microbiology and Immunology – Fourth Floor Office Renovation

IUPUI – Various Locations – Sidewalk and Street Repairs

Midwest Estimate
Base Bid $134,000 $174,400
Alternate 1 $32,900 $47,928
Total Contract Amount $166,900

IUE – 2011 Pavement Maintenance

IUK – East Building – Third Floor Remodel

Terstep Estimate
Base Bid $261,700 $363,386
Alternate 1 $14,000 $29,400
Alternate 2 $3,000 $6,336
Alternate 3 $4,000 $5,400
Total Contract Amount $282,700

IUN – Various Locations – Campus Sidewalk Replacement

IUS – Hillside Hall – Window and Door Replacements

IUS – Physical Sciences Building – Science Lab Renovations

IUS – Life Science Building, Room 169 – Nuclear Magnetic Resonance (NMR) Installation

IUSB – Housing Demolition and Site Restoration

IUSB – Parking Lot and Landscape Improvements, North

Rieth Estimate
Base Bid $396,500 $437,162
Alternate 1 $8,200 $12,936
Alternate 3 $19,100 $22,880
Total Contract Amount $423,800

IUSB – Parking Lot and Landscape Improvements, South

Rieth Estimate
Base Bid $591,500 $645,770
Alternate 1 $21,500 $29,260
Alternate 3 $23,650 $29,150
Total Contract Amount $636,650

IUSB - University Center, Room 102 Refurbishment – Private Dining and Vestibule

Brown Estimate
Base Bid $738,000 $428,851
Alternate 1 ($1,000)
Total Contract Amount $737,000

IUSB - University Center, Room 102 Refurbishment – Dining, Kitchen, and Serving


IV. REAL ESTATE MATTERS


No items.


V. PERSONNEL MATTERS


INDIANA UNIVERSITY – President Michael A. McRobbie

No items.


IUB –Provost Karen Hanson


Initial Appointments

Leaves of Absence and Sabbaticals

Reappointments and Changes in Status

Resignations and Cancellation of Appointments

Retirements and Emeritus Title

Visiting Appointments

IUPUI – Chancellor Charles R. Bantz


Initial Appointments

Reappointments and Changes of Status

Resignations and Cancellations of Appointments

Retirements and Emeritus Titles

Visiting Appointments

IUE – Chancellor Nasser Paydar


No items.


IUK – Chancellor Michael Harris


No items.


IUN – Chancellor William Lowe


No items.


IPFW – Chancellor Michael Wartell


No items.


IUSB – Chancellor Una Mae Reck


Initial Appointments

Leaves of Absence and Sabbaticals

Reappointments and changes of status

Resignations and Cancellations of Appointments

Retirements and Emeritus Titles

Visiting Appointments/Reappointments

IUS – Chancellor Sandra Patterson-Randles


Initial Appointments

Resignations

Retirements


ADMINISTRATIVE ACTION REPORT, September 5, 2011


IUPUI – Dental School – Emergency Generator Relocation


Certificates

Degree Name Changes

Department Name Change


II. FINANCIAL MATTERS


No items.


III. CONSTRUCTION MATTERS


• Approved Change Orders


Project Contractor CCD# CCD Description CCD Amount
IUB – Bryan Hall – Exterior Repairs Kemna Restoratoin and Construction, Inc. 1610-002 Replace shelf angle and tuck-pointing $106,180
IUB – Tulip Tree Apartments Renovation CDI, Inc. 1655-004 Repair in-slab conduits in Teter Quad $29,506

• Bid Tabulations


IUB – East Third Street and North Jordan Avenue – Underground Fuel Oil Tank Removal

Denney Aegis HIS
Base Bid $33,995 $34,400 $37,500

IUB – Third and Union Apartment Complex – Site Preparation, Foundations, and Steel

Weddle Verkler Gibraltar Wilhelm Ripberger CDI
Base Bid $1,064,500 $1,223,000 $1,239,000 $1,257,000 $1,273,000 $1,688,000
Alternate 1 $4,000 $15,000 $7,000 $7,500 $8,800 $23,400

IUPUI – School of Medicine – Medical Research and Library Building – Fourth Floor Renovation

Alt Quantum Terstep Sullivan Apex Ripberger Rowe
Base Bid $85,650 $86,900 $87,500 $89,499 $93,900 $96,500 $118,000
Alternate 1 $2,600 $1,550 $1,250 $2,500 $3,000 $2,423 $2,600

IUPUI – School of Public and Environmental Affairs – Office Renovation

Terstep Ripberger Quantum Alt Edgewood Mattcon 3D Sullivan Innovative
Base Bid $411,700 $422,300 $436,900 $440,000 $444,850 $450,000 $454,900 $483,100 $522,200
Alternate 1 $1,000 $100 $1,090 $1,600 $560 $1,050 $2,950 $2,077 $1,300
Alternate 2 $16,000 $13,900 $17,415 $19,400 $17,350 $16,900 $15,800 $17,050 $19,990
Alternate 3 $3,300 $3,300 $5,010 $2,200 $6,100 $2,900 $7,200 $7,852 $4,880
Alternate 4 $3,600 $2,200 $3,920 $5,200 $5,850 $3,800 $5,600 $6,538 $3,575
Alternate 5 $1,600 $2,100 $5,645 $5,200 $3,550 $3,700 $5,400 $6,375 $3,755
Alternate 6 $1,700 $1,500 $1,825 $3,800 $680 $1,700 $2,400 $2,347 $4,300
Alternate 7 $2,100 $1,300 $1,290 $4,100 $1,050 $2,200 $3,400 $2,890 $1,850
Alternate 8 No Change $1,000 No Bid $5,400 $3,100 $1,700 $950 $3,850 $4,585
Alternate 9 $4,800 $3,000 $3,460 $5,200 $5,770 $5,100 $2,800 $3,377 $3,600

IUPUI – VanNuys Medical Science Building – Lab Renovations

Midwest Terstep 3D Turner Kelly Ripberger
Base Bid $4,719,000 $5,027,000 $5,092,000 $5,180,000 $5,280,000 $5,287,000
AHU - Haakon $144,000 $145,000 $144,000 $160,000 $144,000 $154,000
AHU - Buffalo No Bid No Bid No Bid No Bid No Bid No Bid
AHU - TMI No Bid No Bid No Bid No Bid No Bid No Bid
AHU - Ingenia $165,480 $157,000 $168,000 $173,000 $174,000 $175,000
Alternate 1 $160,000 $120,700 $129,000 $160,000 $177,000 $175,000
Alternate 2 $114,000 $102,000 $123,000 $118,000 $124,000 $119,000
Alternate 3 $174,000 $172,000 $194,000 $179,000 $208,000 $170,000
Alternate 4 $851,000 $69,300 $890,000 $790,000 $922,000 $872,000
Alternate 5 $8,300 $10,500 No Bid $7,900 $9,000 $14,000
Alternate 6 $17,300 $17,600 $17,900 $17,600 $17,000 $17,500
Alternate 7 $16,500 $16,200 $16,600 $16,700 $17,000 $17,500

IUK - Early Outreach and Early Outreach, Phase II – Resurface/Pave Parking Lots

E & B Paving Mattcon
Base Bid $51,800 $86,900

• Construction Contract Awards


IUB – East Third Street and North Jordan Avenue – Underground Fuel Oil Tank Removal

IUB – Third and Union Apartment Complex – Site Preparation, Foundations, and Steel

IUPUI – School of Medicine – Medical Research and Library Building – Fourth Floor Renovation

Alt Estimate
Base Bid $85,650 $86,000
Alternate 1 $2,600 $3,200
Total Contract Amount $88,250

IUPUI – School of Public and Environmental Affairs – Office Renovation

Terstep Estimate
Base Bid $411,700 $450,000
Alternate 1 $1,000 $4,900
Alternate 2 $16,000 $6,800
Alternate 3 $3,300 $5,100
Alternate 4 $3,600 $2,100
Alternate 5 $1,600 $2,900
Alternate 6 $1,700 $3,100
Alternate 7 $2,100 $1,500
Alternate 8 No Change $5,400
Alternate 9 $4,800 $6,800
Total Contract Amount $445,800

IUPUI – VanNuys Medical Science Building – Lab Renovations

Midwest Estimate
Base Bid $4,719,000 $5,300,000
AHU - Haakon $144,000 $230,000
Alternate 1 $160,000 $214,000
Alternate 2 $114,000 $200,000
Alternate 3 $174,000 $306,000
Alternate 4 $851,000 $1,307,000
Alternate 5 $8,300 $27,000
Alternate 6 $17,300 $6,300
Alternate 7 $16,500 $5,000
Total Contract Amount $6,204,100

IUK – Early Outreach and Early Outreach, Phase II – Resurface/Pave Parking Lots


IV. REAL ESTATE MATTERS


No items.


V. PERSONNEL MATTERS


INDIANA UNIVERSITY – President Michael A. McRobbie


Change of Title


IUB –Provost Karen Hanson


Initial Appointments

Leaves of Absence and Sabbaticals

Reappointments and Changes in Status

Resignations and Cancellation of Appointments

Retirements and Emeritus Title

Visiting Appointments

IUPUI – Chancellor Charles R. Bantz


Initial Appointments

Reappointments and Changes of Status

Resignations and Cancellations of Appointments

Visiting Appointments

IUE – Chancellor Nasser Paydar


No items.


IUK – Chancellor Michael Harris


No items.


IUN – Chancellor William Lowe


No items.


IPFW – Chancellor Michael Wartell


Initial Appointments

Sabbaticals

Visiting Appointments

IUSB – Chancellor Una Mae Reck


No items


IUS – Chancellor Sandra Patterson-Randles


Initial Appointments

Retirements