Trustees Present: President John D. Walda; Vice President Frederick F. Eichhorn, Jr., Stephen A. Backer, Cora Smith Breckenridge, Stephen L. Ferguson, Dean A. Hertzler, II, James T. Morris, Peter L. Obremskey and Ray Richardson.
University Representatives: President Myles Brand; Vice President and Chancellor Gerald L. Bepko; Vice Presidents J. Terry Clapacs, Michael McRobbie, Judith G. Palmer, and George Walker; Treasurer Steven A. Miller, Secretary of the Board Robin Roy Gress; Chancellors Bruce Bergland, David J. Fulton, Kenneth L. Perrin, Ruth Person, F. C. Richardson and Michael Wartell.
Attendees: Linda Anderson, Walter J. Branson, Amy Bryant, Lynn Coyne, Jack C. Dahl, Adam Dickey, Dorothy J. Frapwell, Linda Fritschner, Susan B. Hannah, Andy Heck, DeAnna J. Hines, Linda Hunt, La'Maze Johnson, Gary Kent, Jacob Manaloor, Sara N. McNabb, Robert Meadows, William Plater, Rebecca Porter, Linda Ruffolo, Sean Schill, John Smith, Sunnye Smith, Carrie Stewart, Greg Strickler, Irene Walters and Mary Ann C. Zemke. Also Jill Taylor, Recorder, and the staff of the University News Bureau.
Trustee Walda opened the meeting by saying it was a great pleasure to be able to open this meeting in his hometown. He thanked Chancellor Wartell for his hospitality and for making it possible for the board to be here on this beautiful campus on a great day.
1. Approval is requested of minutes for the meeting of September 17, 1999, and the Administrative Action Reports of September 7, 1999 and October 5, 1999.
Unanimously approved on motion duly made and seconded.
2. Approval is requested for the appointment of Stephen W. Lee to the Law School Board of Visitors, Bloomington, for a three-year term, which ends June 30, 2002.
Unanimously approved on motion duly made and seconded.
1. Remarks from President Brand
President Brand added his thanks to Chancellor Wartell and turned his attention to Good News, noting that he wanted to focus on partnerships. Doing so seems entirely fitting at the Indiana-Purdue Fort Wayne campus, he said, because it is an example of a vibrant partnership that benefits all involved. This partnership continues as it has in the past, and IPFW continues to grow and thrive. It's improving the quality of life for the citizens of north central Indiana. Enrollments are up, the campus continues to develop new degree programs such as the bachelors degree in hospitality management; the program developed in partnership with Ivy Tech. And the soccer team is ranked among the best in the country.
Through an unshakable commitment to excellence in teaching and research, IPFW continues to illustrate what higher education can do for the people of northeast Indiana. It continues to respond to the community's growing desire for greater knowledge and for better lifestyle.
A former Indiana University president expressed this idea very well nearly 100 years ago, and his words still ring true today. In his inauguration speech, William Lowe Bryan observed that, "What the people want is open paths from every corner of the state through the schools to the highest and best things which they can achieve. To make such paths, to make them open to the poorest and make them lead to the highest, is the mission of democracy."
It is also the mission of Indiana University, and IPFW carries out this mission extremely well. President Brand asked Chancellor Wartell to continue this good news report, and to focus on ways in which the campus is partnering with the community to enrich the lives of all of its citizens, including those who, in fact, never even set foot into one of our classrooms.
Chancellor Wartell said he, too, welcomed the Trustees to IPFW and began his presentation with a virtual tour of the 565-acre campus. He pointed out several buildings, pausing at a piece of land of about 200 acres that had been purchased by Four Foundations. On that 200 acres is the first of the partnerships that I want to talk about because there is a community partnership that we've developed. There are now 12 soccer fields on this flood plane, which will be used by most of the youth soccer organizations in Fort Wayne. We'll have approximately 8,000 young people from Fort Wayne playing on that at any one time during the year. Those are the young people who will eventually attend IPFW and that's a wonderful recruitment tool for us.
At the same time we have a public/private partnership that began on this campus that is quite unique. A group of investors came to us and said they'd like to build two indoor soccer courts. So the building known as the Plex is here and has been an incredible success. The initial business plan called for 100 teams; we have 250 teams playing in each session now at the Plex, and what you don't see on this photograph is that there is now lighted parking lots throughout here. We just dedicated these soccer fields; they weren't really going to be ready to play on until next spring, but because our soccer team has just taken the conference championship-the conference championships will be played on there. They're beautiful, irrigated, drained fields that make up the best soccer facility in probably a four-state region and we'll have two lighted fenced bleachered fields, as well, so people will be able to play at night.
The second partnership will occur on this triangle of land. Our local public broadcasting station approached us and expressed interest in moving its facilities to IPFW, sharing those facilities in such a way that our communications program can grow enormously. That facility, coupled with the ability to have internships throughout the Fort Wayne area could make us the premiere communications program in the state, and we're aiming to do exactly that.
The third partnership is a city/regional/IPFW partnership to develop a technology park. I talked about the campus growing, right on the edge of campus is the state developmental center, which has an approximately 60-acre front lawn, very flat land. We and the city are interested in having 40 acres of that transferred to the University to support a technology park. We have verbal commitments for a good deal of the money to build the buildings, and some commitments from foundations which will provide some operating funds, and we're modeling that on a Purdue University model, but we think it will be a successful community venture.
Trustee Ferguson asked about the relationship/participation in terms of the technology park? Who owns what?
Chancellor Wartell replied that IPFW will have a building built, we will lease it out, it will be run by a board that we will be partners in, the city will be partners in, private industry will be partners in, and that will aim at being a technology incubator. Along with that is the development of an entrepreneurial training center to help train people who are interested in starting their own businesses. The chancellor also said the campus is pursuing a public/private partnership arrangement to build student housing across from the main entrance. A student survey found considerable interest in such a project.
He concluded his report by updating trustees on the accomplishments of the soccer team and the men's volleyball team, both of which are having excellent seasons.
2. Remarks from IU Kokomo Student Body President, John Smith
Mr. Smith began by saying that students believe IUK is thriving. Although enrollment in general has been down, enrollment from the younger students has been increasing. We've had more activity this year than we've ever had in the past, and we've had more funding for those activities than we've ever had in the past. And students have enjoyed the opportunity to become acquainted with Chancellor Ruth Person, who has expressed interest in student Senate affairs.
He said the student Senate was planning a public forum to give all IUK students an opportunity to speak out on issues that concern them, including the new core curriculum that the faculty senate passed last spring. He said a forum on security issues is also being planned.
3. Remarks from University Faculty Council Co-Secretary, Rebecca Porter
Professor Porter said UFC committees are working on a number of items, but that she had no specific issues to bring before Trustees. She said faculty on all campuses are discussing the community college initiatives, interacting with the administration, and are very concerned about the impact, and what they can do to use it as an opportunity to build the institutions in the different cities.
Trustee Richardson asked whether there is a web site with UFC minutes or agendas, to which Professor Porter said the committees do not have either minutes or agendas on the web site.
1.4 Report from Trustee Morris
Trustee Morris said the committee's first item was an excellent report from Bob Holden, dean of the School of Medicine. The financial condition of the school itself continues to be strong, he said, and the quality continues to improve. He said that President Brand had suggested that one of the best barometers of how a school of medicine is doing is in its NIH funding. In the last ten years, NIH grants, which represent about half the grants that come to the IU School of Medicine, have gone from $15 million a year to $65 million last year. IU is now 14th on the list of public universities, and with the good support that the School of Medicine is receiving from Clarian, and from the opportunity from the 21st Century fund to leverage those two resources, there is some degree of confidence that we can move grant federal research funding for the School of Medicine up into the top ten in the next three to five years. When you think about what the School of Medicine means to the State of Indiana, in terms of service and teaching and in terms of research (the research budget at the School of Medicine now employees more than 10,000 people), you realize it's a remarkable trend and a very strong story for our University.
Trustee Morris said the committee next received a copy of the audit and the statement of financial condition from the State Board of Accounts for last year. It was clean opinion, strong opinion. Vice President Palmer indicated that the exit interviews had gone very, very well. Both the balance sheet and the operating statement are in much stronger condition this year than last year, and last year was terrific! Assets are stronger, liabilities are down and the net asset position of the University increased by an estimated 4% . We had a surplus last year of revenue over expenses of $61 million compared to $24.5 million the year before. That should say this is a consolidated statement representing all of the facets of Indiana University. We are in a very strong financial position.
Next, he said, the committee heard a quick report from Dennis Cromwell on behalf of Michael McRobbie related to Y2K issues. The bottom line: all is well. No reason to have unusual concern at this stage of the game.
Trustee Morris said he had three resolutions to offer on behalf of the committee.
The first is a resolution to ask the Board of Trustees to delegate to the Finance and Audit Committee the ability to issue some fixed-rate bonds between now and likely year-end, although we don't have a fixed time limit on this. These are bonds to underwrite the fee -replacement dollars that have been appropriated for the IUPUI School of Law, phase one, the IUPUI Herron conversion, the Graduate School of Business in Bloomington, the life sciences building at IU Southeast. The total is $52,593,493. We'd hoped to be able to have that work done now, but given the vagaries of interest rates, Steve Miller and Judy Palmer believe that we need to put this off for another few weeks. So my request to you is that you delegate to our committee the authority to act on your behalf to issue bonds in this amount at an interest cost not to exceed 6.25%, with a maturity of not more than 25 years. It would be our plan to use Morgan Stanley Dean Witter as the lead underwriter, with Merrill Lynch and City Securities, Inc. participating. The trustee would be Bank One, the bond counsel Ice Miller Donadio & Ryan, and their services will be provided at a flat fee of $25,000.
In response to a question from Trustee Walda, Trustee Morris said the fee includes expenses.
RESOLUTION OF THE BOARD OF TRUSTEES
OF THE
TRUSTEES OF INDIANA UNIVERSITY AUTHORIZING
THE FINANCE AND
AUDIT COMMITTEE OF THE
BOARD OF TRUSTEES TO AUTHORIZE
ISSUANCE OF A SERIES OF
STUDENT FEE BONDS FOR THE PURPOSE
OF
FINANCING NEW PROJECTS
WHEREAS, The Trustees of Indiana University, a body politic organized and existing under the laws of the State of Indiana (the "Corporation") is charged with operating the institution of higher education known as Indiana University (the "University") and is authorized under the laws of the State of Indiana, particularly Indiana Code 20-12-6 to issue bonds from time to time in order to acquire, construct, renovate and equip various facilities of the University; and
WHEREAS, the Corporation has heretofore entered into a Trust Indenture dated as of October 1, 1985 (the "Indenture") with the Indiana National Bank (now Bank One Trust Company, NA), as trustee (the "Trustee"), for the purpose of securing its Indiana University Student Fee Bonds, as issued from time to time; and
WHEREAS, the Corporation intends to acquire, construct, renovate and equip the projects on various campuses of the University described in Exhibit A hereto (collectively, the "Projects"); and
WHEREAS, the Projects were specifically authorized by the Indiana General Assembly in Public Law 340, of the Acts of the General Assembly, 1995 and Public Law 260 of the Acts of the General Assembly, 1997; and
WHEREAS, the Board of Trustees (the "Board") of the Corporation now desires to authorize its Treasurer (the "Treasurer") to investigate, develop and evaluate a proposed plan (the "Plan of Financing") for submission to the Finance and Audit Committee of the Board (the "Committee") for the financing of the Projects;
NOW THEREFORE, BE IT RESOLVED by the Board as follows:
Section 1. The Treasurer is hereby authorized to investigate, develop and evaluate a Plan of Financing and to present that Plan of Financing for approval to the Committee.
Section 2. The Board hereby authorizes the Committee to approve the Plan of Financing or any portion thereof and to authorize the execution and delivery of bonds (the "Bonds") and the documents referred to in Sections 3, 4, 5, 6, 7 and 8 hereinafter, provided that the following conditions are met:
(a) The total issued amount of the Bonds shall not exceed the sum of$52,593,493, plus amounts necessary to provide money for debt service reserves, credit enhancement, or other costs incidental to the issuance of the Bonds, all as permitted by law;
(b) The Bonds shall be sold at a rate or rates fixed to maturity producing a true interest cost of 6.25% per annum or less; and
(c) The final maturity on the Bonds shall not exceed 25 years from the date of first principal payment.
Section 3. Subject to the conditions in Section 2 hereof, the President of the Corporation (the "President"), the Vice President of the Corporation ("the "Vice President") or the Treasurer, or any of them, are hereby authorized to execute and deliver a Bond Purchase Agreement in substantially the form approved by the Committee, with those changes that the officers so executing shall approve, such approval to be conclusively evidenced by the execution and delivery thereof.
Section 4. Subject to the conditions in Section 2 hereof, the President or Vice President, or either of them, is hereby authorized to execute and deliver, and the Secretary of the Corporation (the "Secretary"), or the Assistant Secretary of the Corporation (the "Assistant Secretary"), or either of them, is hereby authorized to attest the signature of and to imprint the corporate seal of the University on, a supplemental indenture (the "Supplemental Indenture"), which may supplement and amend the Indenture, as necessary in substantially the form approved by the Committee, with those changes that the officers so executing shall approve, such approval to be conclusively evidenced by the execution and delivery thereof.
Section 5. Subject to the conditions in Section 2 hereof, the Treasurer is hereby authorized to distribute or to direct the underwriters of the Bonds (the "Underwriters", as described in Exhibit B hereto) to distribute a Preliminary Official Statement, in substantially the form approved by the Committee, to prospective purchasers of the Bonds and to deem the Preliminary Official Statement as final for purposes of applicable SEC Rules.
Section 6. Subject to the conditions in Section 2 hereof, the Treasurer is hereby authorized to execute and deliver the form of any final Official Statement as approved by the Committee, with those changes that the Treasurer shall approve, such approval to be conclusively evidenced by the execution and delivery thereof.
Section 7. Subject to the conditions in Section 2 hereof, the Treasurer is hereby authorized to prepare forms of the Bonds as approved by the Committee and to cause the same to be executed by the proper officers of the Corporation as provided in the Supplemental Indenture and the Indenture. Upon execution of the Bonds, the Treasurer shall deliver the Bonds to the Trustee for authentication, and upon their authentication, the Treasurer is authorized and directed to deliver the Bonds to the purchasers thereof upon payment of the purchase price, which price shall reflect the Underwriters' discount of not more than 0.9%, and an original issue discount or premium, if any, as permitted by law.
Section 8. Subject to the conditions in Section 2 hereof, the President, Vice President, Secretary, Assistant Secretary and Treasurer are hereby authorized and directed to perform any and all further acts, to execute any and all further documents (including a rebate agreement and a supplement to a continuing disclosure agreement, as necessary) or certificates and to publish any notice required to implement the Plan of Financing and to complete the execution and delivery of the Bonds, the Supplemental Indenture, the Bond Purchase Agreement, the Official Statement and the other matters referred to herein.
Section 9. The Board further authorizes and directs the Treasurer, on behalf of and in the name of the Corporation, to request and obtain all necessary approvals of the Governor of the State of Indiana, the Budget Director of the State of Indiana, the Indiana State Budget Committee, the Indiana State Budget Agency and the Indiana Commission for Higher Education, and any other governmental approvals necessary to implement the Plan of Financing and for the issuance of the Bonds.
Section 10. The investment banking firms described in Exhibit B hereto are hereby appointed Underwriters for the Bonds.
Exhibit A
Student Fee Bonds, Series M
| Location | IUB |
| Project Name | Graduate School of Business |
| Description | Construction of new Graduate School of Business Building at the corner of Tenth Street and Fee Lane on the Bloomington Campus. Project will house MBA and Accounting Graduate Program offices, classrooms, student services space, administrative offices for the Kelly School of Business, executive education offices, meeting rooms and research centers and institutes. |
| Approximate Project Cost | $30,000,000 |
| Amount to be Bonded | $12,000,000 |
| Project Commencement | November, 1999 |
| Location | IUS |
| Project Name | Life Sciences Building Addition and
Renovation Physical Science Building Renovation |
| Description | Expansion and renovation of the Life Sciences Building and the Physical Sciences Building on the University's Southeast campus in New Albany. The buildings will meet the needs of the Biological Sciences, Nursing, Allied Health, Mathematics, Computer Science, Goescience and Chemistry departments. |
| Approximate Project Cost | $9,250,000 |
| Amount to be Bonded | $9,250,000 |
| Project Commencement | March, 1999 |
| Location | IUPUI |
| Project Name | School of Law/ Herron School of Art |
| Description | Construction of a new School of Law at the corner of West Street and New York Street in Indianapolis. Construction of a structure at 1350 Stadium Drive for Ceramics and Sculpture programs of the Herron School of Art. Construction Renovation of IUPUI Law School Building for Herron School of Art Programs. |
| Approximate Project Cost | $45,000,000 |
| Amount to be Bonded | $31,343,493 |
| Project Commencement | Start Construction-February, 1999 |
Unanimously approved on motion duly made and seconded.
Trustee Morris said the next item is a resolution to issue a bond anticipation note in support of the parking garage in Kokomo. The concept is that the issuance expenses associated with a small project like this would be so high that this is not the time to put permanent financing in place until we can aggregate several of these projects. Essentially we need to raise $1.7 million to carry the expenses of the Kokomo parking garage before we put permanent financing into place. Steve Miller and Judy Palmer and their colleagues approached more than 15 Indiana banks and all of the banks in the Kokomo area asking them to bid on this project. We had two responses, and the best response comes from Civitas Fifth Third Bank, which is willing to provide this funding for a period of 18 months at a fixed rate of 4.55 basis points.
RESOLUTION OF THE BOARD OF TRUSTEES OF
INDIANA UNIVERSITY APPROVING AND
AUTHORIZING THE ISSUANCE
AND SALE OF
INDIANA UNIVERSITY BOND ANTICIPATION NOTE OF
1999
(KOKOMO PARKING FACILITY PROJECT)
WHEREAS, the Board of Trustees of Indiana University (the "Board") has previously determined to construct and equip a new 390 space parking garage on the University's Kokomo, Indiana campus (the "Project"); and
WHEREAS, the Trustees of Indiana University (the "University") has full power and authority under and by virtue of the laws of the State of Indiana, including more particularly the provisions of Indiana Code 20-12-8, 20-12-9 and 20-12-9.5 (the "Act") to issue bond anticipation notes in anticipation of the issuance of long term obligations; and
WHEREAS, the Board has determined to issue a bond anticipation note to finance all or part of the costs of the acquisition, construction, renovation and equipping of the Project and the costs related to the issuance of such bond anticipation note.
NOW, THEREFORE, BE IT RESOLVED by the Board as follows:
Section 1. The issuance of the BAN by the University is hereby authorized and approved in a total issue amount not to exceed Two Million Dollars ($2,000,000). The BAN shall be designated "Indiana University Bond Anticipation Note of 1999 (Kokomo Parking Facility Project)." The interest cost of the BAN shall not exceed Five Percent (5%). The term of the BAN shall not exceed eighteen months. The BAN shall be sold pursuant to the terms of a loan agreement by and between the University and the purchaser of the BAN (the "Loan Agreement").
Section 2. The President and the Vice President of the Board, or either of them, are hereby authorized to execute and deliver, and the Secretary and Assistant Secretary of the Board, or either of them, are hereby authorized to attest the signature thereof and to imprint the corporate seal of the University on the Loan Agreement and BAN, with such changes in form or substance as the officers executing each such document shall approve, and with such approval to be conclusively evidenced by the execution and delivery thereof.
Section 3. The President, Vice President or Treasurer of the Board are, or any of them is, hereby authorized to prepare the BAN form, as approved by the Board in accordance with this Resolution and the Loan Agreement and to cause the same to be executed manually or by facsimile by the proper officers of the Board. Upon the execution of the BAN, the Treasurer is authorized and directed to deliver the BAN to the purchaser thereof upon payment of the purchase price.
Section 4. The Board hereby authorizes any or all of the President, the Vice President or the Treasurer of the Board to approve such changes in form or substance to such instruments and documents as may be necessary or appropriate to accomplish the purposes of this Resolution and the issuance of the BAN, with any such approval to be conclusively evidenced by such authorized execution and delivery of such instruments or documents.
Section 5. The President, Vice President, Secretary, Assistant Secretary and Treasurer of the Board, or any of them acting individually or jointly, are hereby authorized and directed to execute such additional documents and instruments and to do any and all further acts and things necessary in order to carry out the purposes of this Resolution and to complete the transactions contemplated by the Loan Agreement.
Section 6. The Board hereby retains and engages Bingham Summers Welsh & Spilman to advise the University, as bond counsel, in connection with the financing contemplated by this Resolution.
Unanimously approved on motion duly made and seconded.
Trustee Morris said the final item is a pro forma resolution, which puts the Board of Trustees on record that we will use the dollars that come to us for the purpose of retiring the bonds. This resolution involves our making official our commitment of $100,640,000 in forthcoming projects. They're detailed in the resolution. It relates to the IU School of Business in Bloomington, the science building in Kokomo, the special education building at IU Northwest, the general classroom and technology building at IUPUI and the student activities center at South Bend.
DECLARATION OF OFFICIAL INTENT TO REIMBURSE EXPENDITURES
WHEREAS, The Trustees of Indiana University (the "Trustees") intend to acquire, construct, equip and/or rehabilitate the educational facilities described on Exhibit A hereto (the "Project"); and
WHEREAS, the Trustees reasonably expect to reimburse certain costs of the Project with proceeds of debt to be incurred by the Trustees; and
WHEREAS, the Trustees expect to issue debt not exceeding $100,064,000 in aggregate principal amount for purposes of financing, refinancing or reimbursing costs of the Project, plus amounts necessary to provide money for debt service reserves, credit enhancement, or other costs incidental to the issuance of the bonds, all as permitted by law;
NOW, THEREFORE, BE IT RESOLVED, that the Trustees declare its official intent to acquire, construct, equip and/or rehabilitate the Project described in Exhibit A; to reimburse certain costs of acquiring, constructing, equipping and/or rehabilitating the Project with proceeds of debt to be incurred by the Trustees; and to issue debt not exceeding $100,064,000 in aggregate principal amount for purposes of financing, refinancing, or reimbursing costs of the Project plus amounts necessary to provide money for debt service reserves, credit enhancement, or other costs incidental to the issuance of the bonds, all as permitted by law.
Exhibit A
| Location: | IUB |
| Project Name: | Undergraduate Business School |
| Description: | Renovation of the existing Business Building and construction of additional space which will house five new lecture halls and associated service space, and provide additional faculty offices, staff work areas, conference facilities, and growth space for the Placement Office. Renovation will upgrade building systems and also reconfigure spaces vacated when the Graduate School of Business is complete. |
| Approximate Project Cost: | $26,000,000 |
| Bonding Approval Thus Far: | $10,500,000 |
| Anticipated Bonding Authority:* | $22,000,000 |
| Project Commencement: | June 2000 |
| Location: | IUK |
| Project Name: | Science and Campus Service Facilities |
| Description: | Construction of a new science and campus service facilities building on the Kokomo campus. The structure will house labs and offices for the sciences and allied health, as well as general classrooms, computing facilities, and shell space for Physical Plant shops. |
| Approximate Project Cost: | $12,792,000 |
| Amount to be Bonded: | $12,792,000 |
| Project Commencement: | May 2000 |
| Location: | IUN |
| Project Name: | Professional Education Building |
| Description: | Construction of a Professional Education Building, which will house labs, offices, and clinical space for programs in Allied Health, including Dental Education and Nursing. It will house growth space for the Medical Education Center, technologically current classrooms for campus and distance education, Business, and SPEA. Replacement space for the existing Center for Medical Education will be physically connected with the proposed building but is not part of this project. |
| Approximate Project Cost: | $16,601,000 |
| Amount to be Bonded: | $16,601,000 |
| Project Commencement: | September 2000 |
| Location: | IUPUI |
| Project Name: | Class Bldg./UITS |
| Description: | Construction to house general purpose classrooms, New Media, and University Information Technology Services. Classrooms will deploy advanced instructional technology. Space assigned to New Media, a new unit that knits together several technology rich disciplines - Music, Telecommunications, Journalism, and Library and Information Science, will provide studios and laboratories for students pursuing this new degree program. The part of the building dedicated to UITS will be the center of converging information technologies for Indiana University, a central hub of regional and national networks including Internet 2, and a multi-media production and production-training site. |
| Approximate Project Cost: | $33,000,000 |
| Bonding Approval Thus Far: | $15,150,000 |
| Anticipated Bonding Authority:* | $33,000,000 |
| Project Commencement: | October 1999 |
| Location: | IUSB |
| Project Name: | Student Activities Center |
| Description: | Construction of a new Student Activities Center on the South Bend campus. The structure will house recreational facilities, student government and organization offices and meeting rooms, food service facilities, lounges, and building support and security space. |
| Approximate Project Cost: | $15,671,000 |
| Amount to be Bonded: | $15,671,000 |
| Project Commencement: | September 1999 |
* The Anticipated Bonding Authority represents the full amount requested in the 1999 Indiana General Assembly. The University anticipates requesting bonding authority in subsequent Indiana General Assemblies.
Unanimously approved on motion duly made and seconded.
1. Report from Trustee Breckenridge
Trustee Breckenridge said Trustees Dean Hertzler, Steve Backer, Jim Morris and herself had attended the meeting, as had Jim Ferguson, the director of human services at IPFW, and Andy Heck. There were four student body presidents and others in attendance.
She said Adam Dickey, the student body president from IU Southeast, had made a presentation regarding the new student identification cards. The building renovations are continuing and they are also working on a student directory that will be on the web.
President Sean Schill from IU South Bend discussed a number of points including the student activities center, parking, and the installation of lockers in the Wiekamp Building.
President Carrie Stewart from IU East told the committee that the child development center has increased its enrollment by 20 to 30 children, and that the campuses' newest building, Springwood Hall, had opened.
At the town meeting, R.R. Apache, a doctoral student, and Dietrich Willke, a senior at IUB, both members of the Student Coalition Diversity Task Force, spoke. They said that one of their big concerns is campus safety. They said the Bloomington campus is trying to heal, and the task force hopes to have a celebration with tee-shirts and music and dance. The task force would like to expand into the Bloomington elementary and high schools, and to improve the whole issue of diversity on the Bloomington campus. Vice President Clapacs mentioned possible sources of financial assistance.
IU Bloomington student body president La'Maze Johnson said many of the student groups at IUB are segregated within themselves, and that they need to get more students working together to resolve these kinds of issues. IU can be known as the University where diversity is not only tolerated but promoted. This is not a new tradition for IU, which was the comment that the former dean Michael Gordon made.
Trustee Breckenridge said that during the conversation she learned that the coalition is not associated with the IUSA. She said she believed that the coalition ought to be working with the student government because IUSA is the recognized student body organization. The student coalition members expressed a wish to have a letter from the Board of Trustees supporting coalition initiatives, but Trustee Breckenridge urged members to work through the student body government.
1. Report from Trustee Richardson
Trustee Richardson said the University Policies committee met for 2.5 hours, devoting most of the time to the question of the 159 degrees. You remember that the Commission on Higher Education had identified what they thought was a list of 159 degrees that were not very often issued, and they wanted to take charge of deciding which ones were going to be eliminated as degrees. We said we would handle it ourselves and we began that process this morning.
We found some errors in the Commission data, that in fact there were even by their standards sufficient degrees issued. We found that by adding the 1999 graduates that that also eliminated some other degrees from consideration. They went up to 1998 with their figures.
We found some problems where out-of-county degrees were not attributed to that out-of-county site, specifically Elkhart and Columbus. Today we dealt with all of the regionals; we're going to take up IUPUI and Bloomington at the December meeting. The Commission's time schedule is that they want to conclude business by their meeting in December, which fortunately falls after our December meeting, so we intend to conclude and make our findings, decision and report them to the Commission in time for their December meeting.
There were degrees that did not meet the Commission's standards. We were told that there were really more people taking those courses than showed by the degrees that were double majors. In some cases there were majors in other areas taking classes in those majors with insufficient degrees. We found that was a request made that these degrees were retained for a variety of other reasons because they were important to the campus.
We did not resolve anything with the regionals this time; one additional piece of material that we're going to look at at the next session is class sizes, because, ultimately, I think the important thing is whether or not there is sufficient student demand for a particular class. It doesn't matter much if there are no degrees issued. If the classes are the ones the students want to take, that ought to be sufficient.
With just a few minutes left we took up the Wisconsin report, which is the information that tells us what teaching loads are by schools or departments. We selected a few of those that we were particularly interested in and we're going to get some more detailed reports back for committee consideration either in December, or if we don't have time, at the meeting following that.
Trustee Walda asked whether Trustee Richardson would have a report for the full Board in December, to which Trustee Richardson replied, yes. We will be eliminating some degrees. That will be an action item because we know that a number of campuses agree that some degrees should be eliminated. So there will be a motion to eliminate some degrees. I hadn't really thought ahead about the question, whether there should be a positive response to the Commission as to the remainder that are not eliminated.
When Trustee Walda said that was his question, Trustee Richardson said we should have some kind of report to the Commission that shows the considerations that we took into account when we were deciding to retain degrees that are on their list for extinction. I think we owe them an explanation. He added that be believed we can list the category of reasons, like six reasons that we retained a degree. We retained many of that 159.
President Brand added that it was important to show that the committee did due diligence on the complete set.
1. Report from Trustee Eichhorn
2. Project Approvals
INDIANA UNIVERSITY BLOOMINGTON
a. Woodburn Hall Renovation of Rooms 100 and 101 - Renovation
Approval of the Board is requested to proceed with renovation of two classrooms in Woodburn Hall to include all finishes, entry doors, and seating. Lighting and fire alarm devices will be replaced. Technology upgrades are necessary to meet today's requirements and infrastructure for future audio-video equipment will be installed. A project estimate of $1,048,000 also includes replacement of mechanical systems and controls. Funding is available from the 1999-2001 Capital Appropriation for Repair and Rehabilitation. Appropriate State approvals will be requested.
b. Optometry Building Second Floor Renovation
Approval of the Board is requested to proceed with the complete remodeling of the Eye Clinic in the Optometry Building. Areas affected by this project are: clinic exam rooms, offices; the reception area, entry corridor and restrooms. Approximately 11,800 square feet will be reconfigured with a more efficient and aesthetic design. The area has not been renovated in several decades and requires new mechanical and electrical systems. New lighting and a fire sprinkler system will be installed. The total project cost is estimated at $600,000 and will be funded by 1999-2001 Capital Appropriation for Repair and Rehabilitation (250,000) and Optometry Funds ($350,000.) Appropriate State approvals will be requested.
c. Chemistry Building, Lab 315 Renovation
Approval of the Board is requested to proceed with renovation of this research lab for Organic Chemistry. Reconfiguration of approximately 2,370 square feet will allow relocation of graduate student work rooms from within the lab to flank either side of it. New finishes will be installed and the project includes electrical, mechanical, and plumbing improvements. Storage for gas cylinders will be relocated. Funded by 1999-2001 Capital Appropriation for Repair and Rehabilitation, the project is estimated to cost $620,000. Appropriate State approvals will be requested.
d. Mason Hall Mechanical and Electrical System Upgrade and Window Replacement
Approval of the Board is requested to proceed with conversion of Mason Hall to natural gas heat, replacing all heating piping and terminal units throughout the building. Included in the project is a new domestic hot water heating system, replacement of the existing makeup air units, and the addition of a chiller to provide air conditioning for this building. The electrical service will be upgraded with a new pad-mounted transformer. Finally, new windows will be installed to replace the existing single-pane metal frame windows with energy-efficient, double-pane units. The project is estimated to cost $1,650,000 and is funded by Mason Hall Building Reserves. Appropriate State approvals will be requested.
e. Read Hall Rewire and Fire Alarm Replacement
Approval of the Board is requested to proceed with rewiring of Wings Two and Three plus the central core of Read Hall. The work includes new primary and secondary power distribution to all seven floors of each wing and includes new circuits to each room. In addition, the existing fire alarm system will be replaced with a new state-of -the-art system that includes a voice evacuation feature. The project is estimated to cost $1,900,000 is funded by Read Hall Building Reserves. Appropriate State approvals will be requested.
f. Utility Upgrade and Replacement Phase II
Approval is requested to proceed with Phase II of the utility upgrade and replacement in the area known as the Fee Lane Superblock on the Bloomington campus. Replacement of a portion of the existing steam system, addition of new storm and sanitary sewers, extension of chilled water piping, installation of a high voltage electric ductbank, and installation of a telecommunications ductbank are required to serve the new Graduate School of Business and the Psychology Addition. Total project cost is estimated at $1,500,000 funded by 1999-2001 Capital Appropriation. Appropriate State approvals will be requested.
g. Psychology Building Addition
Approval of the Board is requested to proceed with the construction of a four-floor addition of approximately 22,400 asf (45,748 gsf) to the Psychology Building. The finished facility will include research laboratories (including wet labs, computing labs, and observation and measurement facilities), offices, and teaching laboratories. This project will include some shell space. The new space will allow the Psychology Department to consolidate programs currently housed in a remote facility and to meet important needs for growth space for programs within the existing building. Estimated to cost $6,300,000, the project will be funded by Capital Projects/ Land Acquisition Reserves.
h. Myers Hall Renovation
Approval of the Board is requested to proceed with the renovation of Myers Hall for the Institute of Molecular and Cellular Biology. Estimated to cost $14,500,000 the project will be funded from bond proceeds for the Old Crescent Phase II; capital project/land acquisition reserves and federal matching funds in the amount of $6,503,850.
INDIANA UNIVERSITY-PURDUE UNIVERSITY INDIANAPOLIS
i. Utility Tunnel System - Install Fire-rated Walls and Doors
Approval of the Board is requested to proceed with construction of new fire-rated walls and doors throughout the IUPUI utility tunnel system to improve the safety and security of the tunnel system. Estimated to cost $1,150,000, the project includes the demolition and replacement of existing doors and construction of fire-rated walls above the new doors to seal utility penetrations. Emergency egress areaways in strategic locations, emergency lighting throughout the tunnel system, and a fire detection/suppression system will be installed. Funding is available from 1999-2001 Capital Appropriation for Repair and Rehabilitation. Appropriate State approvals will be requested.
All nine projects were unanimously approved on motion duly made and seconded.
3. Real Estate Matters for Approval
INDIANA UNIVERSITY-PURDUE UNIVERSITY INDIANAPOLIS
a. Proposed Lease of Office Space: Emelie Building, 324 North Senate, Indianapolis, Indiana.
Approval of the Trustees is requested to enter the following lease of office space in the Emelie Building at 334 North Senate, Indianapolis, Indiana:
The SPEA Center for Urban Policy has occupied the third floor of the Emelie Building since March 15, 1993. The lease has expired and a new lease has been negotiated. The proposed lease terms are:
Lessor: BDMD Realty, an Indiana Partnership
Premises: 8,400 Assignable Square Feet office area on the Emelie Building third floor
Term: Five years beginning July 1, 1999 and expiring June 30, 2004
Annual Rent: Year 1: $113,067.50 ($13.46/asf)
Year 2: $115,894.19 ($13.80/asf)
Year 3: $118,791.54 ($14.14/asf)
Year 4: $121,761.33 ($14.50/asf)
Year 5: $124,805.36 ($14.86/asf)
Option: One five-year renewal option at 2.5% rent increase each year
Services: Full service lease: Lessor to provide all utilities, except voice/data, for normal office operation, maintenance, janitorial service, and a building receptionist. The lease includes parking
Termination: The University can terminate with 180 day notice if a new building is constructed, space becomes available on campus, or the Center's grant funding is decreased
Funding: Grant Income
Unanimously approved on motion duly made and seconded.
b. Proposed Grant of Easement to Indianapolis Water Company, Indianapolis, Indiana.
Indianapolis Water Company requests the grant of an easement on the Indiana University-Purdue University Indianapolis campus to install and maintain a water line and fire hydrant. The location is at the northwest corner of the intersection of California and North Street. The easement is 10' x 10' square and the facilities installed in and on it will serve the campus.
The legal description of the easement is: Beginning at the Northeast corner of said Trustees of Indiana University being also the Northeast corner of said lot 83 and the intersection of the South right of way of North Street and the West right of way of California Street; thence South 01 degrees 45 minutes 24 seconds West (assumed bearing) along said West right away 10.00 feet; thence North 88 degrees 00 minutes 32 seconds West parallel with said South right away of North street 10.00 feet; thence North 01 degrees 45 minutes 24 seconds East parallel with said West right away of California Street 10.00 feet to the South right away of North Street; thence South 88 degrees 00 minutes 32 seconds East along said South right of way 10.00 feet to the Point of Beginning, containing 100.00 square feet more or less.
Approved on motion duly made and seconded, with Trustee Jim Morris abstaining.
INDIANA UNIVERSITY SOUTH BEND
c. Proposed Grant of Easement to Indiana Michigan Power Company, South Bend, Indiana
In order to accommodate the construction of the Student Activities Center on the Indiana University South Bend campus it is necessary to relocate existing overhead electrical service to underground service in an area that will not interfere with construction. A 25-foot easement is requested to allow installation of underground service in an area approved by the University. The existing poles and overhead line in the area of the Mall at the IUSB campus will be removed.
Unanimously approved on motion duly made and seconded.
Trustee Eichhorn said the committee discussed a housing study done for the IUPUI campus. We reviewed the study and the conclusion at the end of the discussion is that we would ask John Bell, the master planner for the University, to come and address the issue of space for contemplated housing and that will be the next step in that process.
As to the remaining items on our agenda, we did not have time to get to those.
Initial Appointments
Reappointments and Changes of Status
Unanimously approved on motion duly made and seconded.
Approval is requested for the award of degrees as of September 30, 1999.
Unanimously approved on motion duly made and seconded.
Approval is requested for the proposed Alumni Resolution.
Whereas the Indiana University Alumni Association, Inc., since its inception in 1854, has served as the primary link between the university and its alumni worldwide;
Whereas, the alumni association consists of two main entities: (1) A 501©(3) non-profit organization incorporated separately from the university and governed by a 7-member Board of Managers and a 72-member Executive Council, and (2) The Office of Alumni Relations, a department in the central administration of Indiana University;
Whereas, the alumni association serves as an umbrella organization that incorporates all eight of the IU campuses, all school constituent societies, all special interest affiliate groups, and all alumni clubs located worldwide;
Whereas, the alumni association is administered by a system-wide staff of university employees; the executive director located on the Bloomington campus is part of the IU president's administrative staff; alumni directors on each of the other seven campuses have dual reporting lines to the executive director and to their campus chancellor;
Whereas, the alumni association is charged by the university to be the keeper of the official record of all alumni demographic information, to implement various university ceremonies, and to offer opportunities for alumni, students, and friends to be involved through communications, programs, and services;
Whereas, the alumni association assists the university in recruitment and retention of students; creates an environment conducive to the university's dedication to lifelong learning; supports the university's missions and goals; promotes and supports the development of public and private resources; and engages in activities that enhance the university's reputation at the state, national, and international levels.
Therefore be it resolved that the Indiana University Alumni Association, Inc. and the Office of Alumni Relations shall be the primary entity responsible for these activities, and is charged with directing and providing support to all units of Indiana University engaged in relations with and programs for its alumni.
Unanimously approved on motion duly made and seconded.
Trustee Backer called the board's attention to an article in USA Today listing various goals that any university should have regarding the education of teachers, and thanked President Brand for acquainting the board with what is a significant national issue. He also commended Russ Hanson, acting dean of the College of Arts and Sciences, for doing a wonderful job of opening the lines of communication between COAS and the School of Education. He said he had come away from several discussions very optimistic about IU's ability to turn out much better qualified teachers for the State of Indiana.
December 1-2, 1999, IUPUI
The meeting adjourned to meet again on call of the Secretary on December 2, 1999, at Indiana University-Purdue University Indianapolis.
Robin Roy Gress
THE TRUSTEES
OF INDIANA UNIVERSITY
The following items have been approved:
University Wide
1. Name change: FROM: Associate in General Studies; TO: Associate of Arts in General Studies
Indiana University-Purdue University Indianapolis
2. Certificate in Public Safety (through the School of Public & Environmental Affairs)
3. Re-establishment of Department of Preventive and Community Dentistry, School of Dentistry
4. Name change: FROM: Department of Anatomy; TO: Department of Anatomy and Cell Biology
Indiana University Kokomo
5. Certificate in Public Safety (through the School of Public & Environmental Affairs)
Indiana University Northwest
6. Certificate in Public Safety (through the School of Public & Environmental Affairs)
Indiana University South Bend
7. Certificate in Public Safety (through the School of Public & Environmental Affairs)
The Report of Special Purchases appears in the appendices.
INDIANA UNIVERSITY BLOOMINGTON
1. Margrave Apartments - Masonry Restoration
Date of bid opening: June 29, 1999
Bidders: 7
Contract award: low bidder, Western Waterproofing Co., Inc., Indianapolis, IN
Amount: $88,280
Estimate: $66,950
Funding: Central Houses and Rentals
Account # 60-154-00
Architect: Indiana University Staff
Exterior renovation of this building, located at 736 East Third Street, involves repairs or replacement of the limestone coping and trim and installation of tie-rods and plates. The brick parapet wall will be removed and rebuilt. Exposed steel ladders and lintels will be painted.
2. New Motor Pool Facility
Date of bid opening: July 14, 1999
Bidders: 7
Contract award: low bidder, Weddle Bros. Construction Co., Inc., Bloomington, IN
Amount: Base bid $1,747,500
Alternate 3 (13,400)
Negotiated Items (240,600)
$1,493,500
Estimate: Base bid $2,317,180
Alternate 3 (11,000)
$2,306,180
Funding: Capital Projects/Land Acquisition Reserves
Architect: Jams Kacius Architect, Indianapolis, IN
Located on Range Road just north of the university's warehouse, construction of this pre-engineered metal building will allow the Motor Pool operations to move out of the center of campus. The new building will be approximately 12,685 assignable square feet in size and will provide vehicle service bays and offices. The project also includes paved surface parking for 100 motor pool vehicles and 60 employee/customer automobiles and a fuel facility. Appropriate State approvals have been received.
3. HPER Building, Gym 169 - Floor Renovation
Date of bid opening: July 14, 1999
Bidders: 1
Contract award: low bidder, Cincinnati Floor Company, Indianapolis, IN
Amount: $68,985
Estimate: $69,300
Funding: 1999-2001 Capital Appropriation for Repair and Rehabilitation
Architect: Indiana University Staff
As part of a general renovation in this dance/aerobic room, the existing original floor will be replaced. A new shock-absorbing hardwood floor will be installed in this space of approximately 4,130 square feet.
4. Jordan Hall Lab Renovation - Rooms 414, 418, 418A, 455, and 455A
Date of bid opening: July 20, 1999
Bidders: 7
Contract award: low bidder, Future Construction, Inc., Indianapolis IN
Amount: $142,100
Estimate: $167,839
Funding: 1999-2001 Capital Appropriation for Repair and Rehabilitation
Architect: Quandt Engineers and Architects, Inc., Bloomington, IN
Approximately 2,100 square feet of laboratory space on the fourth floor of Jordan Hall will be demolished and reconfigured. New electrical, mechanical, and plumbing systems will be installed. The project also includes new casework and finishes.
5. Poplars Building, West Wing - Remodel Room 194
Date of bid opening: August 12, 1999
Bidders: 7
Contract award: low bidder, JL Construction Company, Hope, IN
Amount: $208,500
Estimate: $196,000
Funding: University Information Technology Services and Poplars Building Repair Reserve
Architect: Indiana University Staff
This former kitchen area has been vacant and used for storage for several years. The space will be completely demolished and reconfigured to provide office space for University Information Technology Services. In addition to new finishes, new mechanical and electrical systems will be installed
INDIANA UNIVERSITY-PURDUE UNIVERSITY INDIANAPOLIS
6. Clinical Building, West End Lobby and Fesler Hall Main Entrance - Interior Finish Upgrades
Date of bid opening: July 27, 1999
Bidders: 2
Contract award: low bidder, Future Construction, Inc., Indianapolis IN
Amount: $162,400
Estimate: $130,373
Funding: 1999-2001 Capital Appropriation for Repair and Rehabilitation
Architect: Carson Design Associates, Indianapolis, IN
The entry/lobby areas of these two historic buildings are in need of refurbishment. Ceiling, lighting, and fire alarm systems will be replaced. Vending machines and recycling bins will be relocated. All new finishes, including window treatment, will be installed.
7. Medical Research and Library Building - Third Floor Renovation
Date of bid opening: August 3, 1999
Bidders: 5
Contract award: low bidder, Peabody Koenig, Inc., Indianapolis, IN
Amount: $64,600
Estimate: $113,000
Funding: Elizabeth Landon Scott Memorial Fund
Architect: BSA Design, Indianapolis, IN
Two existing storage rooms will be renovated to provide tissue culture labs. Mechanical and electrical systems will be improved in rooms 334 and 335. General renovation will occur in various existing labs on the third floor.
INDIANA UNIVERSITY NORTHWEST
8. Fine Arts Kiln Room and Foundry
Date of bid opening: July 30, 1999
Bidders: 7
Contract award: low bidder, Fred Berglund & Sons, Inc., Chesterton, IN
Amount: $68,462
Estimate: $52,000
Funding: Strategic Directions Initiative Funds and 1999-2001 Capital Appropriation for Repair and Rehabilitation
Architect: Indiana University Staff
An existing storage building will be renovated to accommodate installation of a crucible furnace, burn-out and ceramics kilns, and new exhaust hoods. All required mechanical and electrical improvements are included in the project.
INDIANA UNIVERSITY SOUTH BEND
9. Northside Hall Auditorium - Roofing and Related work
Date of bid opening: July 29, 1999
Bidders: 4
Contract award: low bidder, Midland Engineering Company, South Bend, IN
Amount: Base bid $244,000
Alternate 1 5,000
Alternate 2 29,000
$278,000
Estimate: Base bid $340,000
Alternate 1 10,000
Alternate 2 40,000
$390,000
Funding: 1999-2001 Capital Appropriations for Repair and Rehabilitation
Architect: Martin Riley Mock Architects/Consultants
The existing roofing material, which is badly deteriorated, will be removed down to the metal deck. A new membrane roofing system, counterflashings and perimeter fascias will be installed. Additional costs were accepted for a mechanically attached roofing system and for work on the northwest corner of the building.
A. Approved Change Order
A list of approved change orders appears as an exhibit for information of the Board.
NO ITEMS
Initial Appointments
Visiting Appointment
Reappointments and Changes in Status
Sabbatical Leaves
Leaves of Absence and Changes in Sabbatical Leave
Retirements and Emeritus Titles
Resignations and Cancellations of Appointment
Initial Appointments
Visiting Appointments
Reappointments and Changes of Status
Leaves of Absence and Changes in Sabbatical Leaves
Retirements and Emeritus Titles
Resignations and Cancellations of Appointments
Initial Appointments
Visiting Appointments
Reappointments and Changes of Status
Resignations and Cancellations of Appointments
Visiting Appointments
Reappointments and Changes of Status
NO ITEMS
Reappointments and Changes of Status
Initial Appointments
Visiting Appointments
Reappointments and Changes of Status
Initial Appointments
Resignations and Cancellations of Appointments
A. Indiana University-Purdue University Indianapolis
A lease has been entered for office space in the Walker Plaza Building for use by the School of Dentistry The space is used for small group instructional activities. These activities were formerly housed in leased space in the State Board of Health Building at 1330 W. Michigan Street.
Principal provisions of the lease are:
Location: 719 N. Indiana Avenue, Suite 100, Indianapolis, Indiana
Lessor: Browning Investments, Inc.
Space: 2,655 rentable square feet first floor office space
Term: Four years and nine months, July 1, 1999 - March 31, 2004
Rent: $45,135.00 per year, payable $3,761.25 per month ($17.00 sq. Ft.). Tenant is responsible for operating expense cost in excess of $8.00 per square foot.
Other: The Lessor contributed $4,200.00 to the cost of recarpeting and repainting. Tenant's cost was estimated at $12,600.00.
Source of Funds: Dental General Account 12-762-00
B. A lease has been entered for space in the Walker Plaza Building for use by the School of Dentistry. The space is used for faculty offices. These offices were formerly housed in leased space in the State Board of Health Building at 1330 W. Michigan Street.
Principal terms the lease are:
Location: 719 N. Indiana Avenue, Suite 120, Indianapolis, Indiana
Lessor: Browning Investments, Inc.
Space: 2,053 rentable square feet first floor office space
Term: Four years and nine months, July 1, 1999 - March 31, 2004
Rent: $34,901.00 per year, payable $2,908.42 per month ($17.00 sq. Ft.). Tenant is responsible for operating expense cost in excess of $8.00 per square foot.
Other: The Lessor contributed $3,300.00 to the cost of recarpeting and repainting. Tenant's cost was estimated at $9,900.00.
Source of Funds: Dental General Account 12-762-00
C. A lease has been entered for office space in the Walker Plaza Building for use by the Oral Health Research Institute of the School of Dentistry. The Institute also occupies Suite 150 containing 3,380 square feet. Growth of the Oral Health Research project resulted in a need for additional space.
Principal provisions of the lease are:
Location: 719 Indiana Avenue, Suite 190, Indianapolis, Indiana
Lessor: Indiana Avenue Associates
Space: 1,268 rentable square feet first floor office space
Term: 5 years: April 1, 1999 - March 31, 2004
Rent: $21,556 per year, payable $1,796.33 per month ($17.00 sq. ft.) Tenant is responsible for operating expense cost in excess of $8.00 per square foot.
Other: Lessor made minor changes at University expense to meet its needs, the cost of which was estimated at $2,000.
Source of Funds: Grant income
D. The Community Learning Network ("CLN") has occupied two separate spaces at the Glendale Mall. The CLN will remain in the original premises of 3505 square feet in the Village with the lease term extended to match that of the newly acquired space. In addition, CLN will return to the Lessor 6601 square feet of space currently occupied on the upper level of the Mall and relocate to 11,140 square feet of space on the lower level of the Mall.
Principal provisions of the revised lease are:
Location: Lower level Glendale Mall, Indianapolis, Indiana.
Lessor: Glendale Centre, L.L.C. (a division of Kite Dev.Corp.)
Space: 11,140 sq. ft. office area on the lower level of the Glendale Mall in addition to the 3505 sq. ft. original space.
Term: Six years and 10 months, July 15, 1999 - May 14, 2007
Rent: $42,000 per year, payable $3,500.00 per month for the new space in addition to $3,600 per year for the original space.
Other: Kite Development will rehabilitate the new space and relocate the Community Learning Network, at no additional cost.
Source of Funds: Community Learning Network Account
A. The following items have been approved:
Indiana University Wide
1. Certificate in Nonprofit Management (SPEA)
Indiana University Bloomington
2. Certificate in Public Management (SPEA)
Indiana University-Purdue University Indianapolis
3. Certificate in Family Life Education (School of Social Work)
Indiana University Southeast
4. Certificate in Environmental Science
Indiana University South Bend
5. Certificate in Computer Programming
6.
Certificate in Advanced Computer Programming
A. The Report of Special Purchases appears in the appendices.
A. INDIANA UNIVERSITY BLOOMINGTON
1. Willkie Quad Building C - Renovation
Date of bid opening: August 31, 1999
Bidders: 5-General, 4-Mechanical, 3-Electrical
Contract award: all low bidders
Amount: $2,835,195 - as follows
General
Mechanical
Electrical
Estimate: $2,534,055
Architect: Sverdrup Facilities, Inc., St. Louis, MO
This project will convert a large traditional dining hall and kitchen into a variety of spaces designed to meet the needs of today's student. New facilities will include a food court with dining for 100, a multi-purpose room large enough for dances and banquets for 500, a rehearsal hall/multi-purpose meeting room, two classrooms with installed technology, a library satellite, and music practice rooms. The proposed array of rooms and functional areas was planned after extensive research and consultation about current student needs. Altogether about 22,000 assignable square feet will be renovated. The entire project, including fees, is estimated to cost $4,000,000. Appropriate State approvals have been received.
B. INDIANA UNIVERSITY-PURDUE UNIVERSITY INDIANAPOLIS
1. Long Hospital Medical Records Room 101 - Wall Repairs
Date of bid opening: July 28, 1999
Bidders: 2
Contract award: low bidder, Western Waterproofing Co., Inc., Indianapolis, IN
Amount: Base bid $48,900
Alternate 1 5,805
$54,705
Estimate: Base bid $90,000
Alternate 1 10,000
$100,000
Funding: 1999-2001 Capital Appropriation for Repair and Rehabilitation
Architect: Arsee Engineers, Inc., Noblesville, IN
Leaks in the outside wall of the Medical Records room have resulted in interior damage. Exterior repairs will be made to the masonry wall and new waterproofing installed. Interior repairs will be made to plaster and paint. An additional cost was accepted to install waterproofing below grade
2. Natatorium - Replace Roof
Date of bid opening: August 12, 1999
Bidders: 9
Contract award: low bidder, Ralph R. Reeder & Sons, Inc., Indianapolis, IN
Amount: $124,448
Estimate: $330,000
Funding: 1999-2001 Capital Appropriation for Repair and Rehabilitation and Natatorium Building Repair Reserves
Architect: Indiana University Staff
This project involves removal of the existing roof system from north and south roof areas. A new ballasted membrane roofing system will be installed over extruded polystyrene insulation. Copper roof edges and counterflashings will be installed.
3. Emerson Hall - Renovate South Wing of First Floor
Date of bid opening: August 27, 1999
Bidders: 5
Contract award: low bidder, Peabody Koenig, Inc., Indianapolis, IN
Amount: $52,600
Estimate: $56,034
Funding: School of Medicine Gift Funds
Architect: Axis Architecture & Interiors, Indianapolis, IN
Approximately 3,000 square feet of office space on the first floor of Emerson Hall will be renovated. Reconfiguration involves door relocation, new wall partitions, and a new reception area. All new finishes will be installed.
C. INDIANA UNIVERSITY SOUTH BEND
1. Parking Development - 1921 Northside Boulevard
Date of bid opening: June 15, 1999
Bidders: 5
Contract award: low bidder, Walsh & Kelly, Inc., South Bend, IN
Amount: Base bid $284,500
Alternate 1 10,000
$294,500
Estimate: Base bid $380,000
Alternate 1 7,500
$387,500
Funding: IUSB Parking Operations and Capital Projects/Land Acquisition Reserves
Architect: Cole Associates, Inc., South Bend, IN
The former site of the Parkview Juvenile Detention Center, which is adjacent to the campus, will be developed as an asphalt surface parking lot. Located at the intersection of 20th Street and Northside Boulevard, the new lot will provide space for approximately 174 vehicles. Work involves building and site demolition, concrete flatwork, storm drainage, lighting, and landscaping. An additional cost was accepted for construction of a concrete walkway along the existing entry drive to the north.
A. Approved Change Orders
A list of approved change orders appears as an exhibit for information of the Board.
NO ITEMS
Initial Appointments
Visiting Appointments
Reappointments and Changes in Status
Leaves of Absence and Changes in Sabbatical Leave
Resignations and Cancellations of Appointment
Initial Appointments
Visiting Appointments
Reappointments and Changes of Status
Leaves of Absence and Changes in Sabbatical Leaves
Retirements and Emeritus Titles
Resignations and Cancellations of Appointments
NO ITEMS
Initial Appointments
Reappointments and Changes of Status
NO ITEMS
Initial Appointments
Visiting Appointments
Reappointments and Changes of Status
Visiting Appointments
NO ITEMS
A. INDIANA UNIVERSITY NORTHWEST
A lease was entered October 6, 1996 for space in the Portage Commons Shopping Center in Portage, Indiana to establish an Extension Center for Indiana University Northwest. The lease was amended September 30, 1998 to include additional space for expansion of the program. The initial lease term began November 1, 1999 and expires October 31, 1999. The first of two three-year renewal options has been exercised.
Principal provisions of the lease renewal are:
Location: Portage Commons Shopping Center, Spaces O and P
5914 and 5916 U.S. Highway 6, Portage, Indiana
Lessor: Porter County Investors
Space: 4,160 assignable square feet classroom and office space
Term: 3 years: November 1, 1999 through October 31, 2002
Rent: Lease Year 1: $39,520.00 ($9.50/asf)
Lease Year 2: $41,600.00 ($!0.00/asf)
Lease Year 3: $43,680.00 ($10.50/asf)
Options: University has one additional three-year renewal option at additional rent.
Other: University is responsible for utilities, and for its proportionate share of operating expenses for the building and common areas
Source of Funds: Capital Projects/Land Acquisition Reserve
B. INDIANA UNIVERSITY SOUTH BEND
A parcel of real estate in South Bend, Indiana within the Indiana University South Bend Campus Master Plan area in a location necessary for future campus development has recently been acquired. Details of the acquisition are:
Location: 938 Bellevue Avenue, South Bend, Indiana
Purchase Date: September 9, 1999
Seller: James R. and Susan J. Biggs
Legal Description: Lot 35 in Bellevue Addition to the City of South Bend, Indiana
Lot Size: 40'x 121' (4,480 square feet)
Improvements: Frame, 1,488 square foot, 2 story, 3 bedroom single-family residential dwelling with basement and detached 1 car garage
Purchase Price: $69,000.00
Use: Residential rental to faculty, staff, and students until needed for campus development
Source of Funds: South Bend Land Purchases Account