Trustees Present: President John D. Walda; Vice President Frederick F. Eichhorn, Jr., Cora Smith Breckenridge, Stephen L. Ferguson, Rose E. Gallagher, James T. Morris, Peter L. Obremskey and Ray Richardson.
University Representatives: President Myles Brand; Vice President and Chancellor Gerald L. Bepko; Vice Presidents J. Terry Clapacs, Judith G. Palmer, Christopher Simpson and George Walker; Special Assistant to the President Charlie Nelms, Treasurer Steven A. Miller, Secretary of the Board Robin Roy Gress; Chancellors David J. Fulton, Kenneth L. Perrin, and F.C. Richardson.
Attendees: Samir Belagaje, Kathy Binggeli, Ray Bonhomme, Kelechukwu Brnfre, John Clancy, Lynn Coyne, Adam Dickey, Damien Forkner, Dorothy J. Frapwell, Victor Harnack, Andy Heck, DeAnna J. Hines, Linda Hunt, David Johnston, Michael Keen, Gary Kent, Steve Keucher, Mary Corinne Lowenstein, Richard McKaig, Michael McKillip, Sara N. McNabb, Robert Meadows, Theodore K. Miller, Susan Moke, David Orensten, James P. Perin, Rebecca Porter, M.D., Brian Puaca, Daniel Rives, Barry Thomas, Maynard Thompson, James Tinney and Iris Yob. Also Jill Keough, Recorder, and the staff of the University News Bureau.
Trustee Walda opened the meeting with a warm welcome for everyone and a report on the board's breakfast meeting that morning with student leaders, not only from the Bloomington campus, but from one or two others. He said the conversation had been fruitful and noted that the University has been blessed with outstanding student leadership over the years. He said he was proud of the effort, the depth of thought and the commitment that the student leaders reflected.
1. Administration of Oath of Office, Peter L. Obremskey
Trustee Walda next administered the oath of office to Peter Obremskey, who missed the August board meeting.
I, Peter L. Obremskey, do solemnly swear that I will support the Constitution of the United States and the Constitution of the State of Indiana, and that I will faithfully and impartially discharge my duties as a Trustee of Indiana University to the best of my skill and ability, so help me God.
Term of office effective July 1, 1998 and ending June 30, 2001.
2. Approval is requested of Minutes for the Meeting of August 21, 1998, which includes the Administrative Action Reports of July 15, 1998 and August 14, 1998. The Administrative Action Report of September 15, 1998, will be included with the Minutes for this meeting of September 18, 1998.
Unanimously approved on motion duly made and seconded.
3. Approval of Board Meeting Dates:
1998 - 1999
AUGUST 20 - 21, 1998 Thursday - Friday INDIANAPOLIS
SEPTEMBER 15 - 18, 1998 Tuesday - Friday BLOOMINGTON
OCTOBER 29 - 30, 1998 Thursday - Friday GARY.
DECEMBER 3 - 4, 1998 Thursday - Friday INDIANAPOLIS
JANUARY 21 - 22, 1999 Thursday - Friday BLOOMINGTON
FEBRUARY 25 - 26, 1999 Thursday - Friday INDIANAPOLIS
MARCH 25 - 26, 1999 Thursday - Friday RICHMOND.
MAY 5 - 7, 1999 Wednesday - Friday BLOOMINGTON.
JUNE 24 - 25, 1999 Thursday - Friday BLOOMINGTON.
Unanimously approved on motion duly made and seconded.
4. Tentative Approval of Board Meeting Dates:
1999 - 2000
AUGUST 19 -20, 1999 Thursday - Friday INDIANAPOLIS
SEPTEMBER 14 - 17, 1999 Tuesday - Friday BLOOMINGTON
OCTOBER 28 - 29, 1999 Thursday - Friday FORT WAYNE
DECEMBER 1 - 2, 1999 Wednesday - Thursday INDIANAPOLIS
JANUARY 20 - 21, 2000 Thursday - Friday BLOOMINGTON
FEBRUARY 24 - 25, 2000 Thursday - Friday INDIANAPOLIS
MARCH 30 - 31, 2000 Thursday - Friday SOUTH BEND.
MAY 3 - 5, 2000 Wednesday - Friday BLOOMINGTON.
JUNE 22 - 23, 2000 Thursday - Friday BLOOMINGTON.
2000 - 2001
AUGUST 17 - 18, 2000 Thursday - Friday INDIANAPOLIS
SEPTEMBER 12 - 15, 2000 Tuesday - Friday BLOOMINGTON
OCTOBER 26 - 27, 2000 Thursday - Friday NEW ALBANY
DECEMBER 7 - 8, 2000 Thursday - Friday INDIANAPOLIS
JANUARY 18 - 19, 2001 Thursday - Friday BLOOMINGTON
FEBRUARY 22 - 23, 2001 Thursday - Friday INDIANAPOLIS
MARCH 29 - 30, 2001 Thursday - Friday KOKOMO.
MAY 2 - 4, 2001 Wednesday - Friday BLOOMINGTON.
JUNE 14 - 15, 2001 Thursday - Friday BLOOMINGTON.
Unanimously approved on motion duly made and seconded.
1. Remarks from Dave Orensten, Bloomington Student Body President
Mr. Orensten began by noting it was the 50th anniversary of student government on the Bloomington campus. He said he and other students enjoyed an unprecedented opportunity to interact with the Board of Trustees administration and faculty and that they all appreciated it.
He said a student committee for fee review was starting to meet and would continue through the spring. He urged Trustees who were interested in seeing how the fee process worked to contact him.
He also touched on student civility in the classroom and stressed that it is something students really want to be involved with. He said that just as there is discussion of what's expected of students, there should be a mutual discussion of what's expected of our faculty members on this campus. The goal from student government's point is to have mutual understanding and ultimately a mutual agreement between student and faculty as to what is acceptable behavior in the classroom on both sides.
In addition, he said, there are issues that deal with the student/faculty ratio and we're examining that to make sure some of the problems associated with civility aren't limited to class sizes. I've addressed that before and I hope we can do something about that together this year.
He then yielded to John Clancy, moderator of the graduate student organization.
Mr. Clancy said he wanted to bring up two issues. The first was AI stipends. He said that last year, trustees had discussed increasing faculty salaries to the top part of the Big Ten. He said many AI stipends at IU are eleventh in the Big Ten and he asked for board support for raising stipend levels for associate instructors. He said that doing so is important for several reasons. AIs do a lot of teaching on this campus and they do it well. Some students, he said, must take on very heavy loans to fund their Ph.D. program. He said that he had been told that stipends would be raised over the next few years, but having been told that several times, he said that he would like the board to support the raise.
Secondly, he invited trustees to become involved in a new career center for graduate students who are interested in pursuing non-academic type jobs. He said trustees might like to act as consultants, or suggest other individuals who might serve as consultants to help educate students on how to write resumes, how to get jobs in the corporate sector. He pointed out that there are many talented graduate students who would like to stay in the state and could contribute to the economy and the welfare if given the opportunity.
Mr. Orensten thanked trustees for attending the breakfast. It was a great step to get many student leaders, especially on the Bloomington campus, involved and a voice on what goes on at the Trustee level, and we appreciate you being there. Thank you.
President Brand then called on Professor Ted Miller, University Faculty co-chair on the IU Bloomington campus.
2. Remarks from Ted Miller, University Council Co-Chair
Mr. Miller said that the focal point of the September UFC meeting was President Brand's presentation of the State of the University address. He said the faculty received the address quite warmly, especially those comments on undergraduate general education and the need for reform, especially at the Bloomington campus. He said this would be a focal point of UFC activities this year. Most of the activity, most of the debate and discussion will be in the academic units - the schools, the College, the departments - but, he said, it's a process that is long overdue on our campus. Our curriculum presents some fairly serious problems to students as they try to make their way to a degree. I'm very hopeful this year that we can make some progress toward solving those problems.
3. Good News
President Brand said he had two items of good news to bring to trustees' attention.
Some of the best news this year concerns our record-breaking enrollment figures. This fall, 92,479 students are enrolled on IU campuses. That's an increase of 1.4% increase compared to fall, 1997, overall. It looks like baseball isn't the only arena in which records are getting broken. This is the first time in Indiana University's 178-year history that student credit hour enrollment has surpassed the one million mark. The IU Bloomington and IUPUI campuses in particular have reported record highs in credit hour enrollments. The quality of the student body is measured by GPA and SAT scores and ACT scores, continues to remain high and in some cases higher.
We also have all time record numbers of freshmen coming to IU this year. On the IU Bloomington campus 6,735 new freshman began classes this fall; and increase of 640 students compared to fall, 1997. The total freshman enrollment–which includes beginning freshmen, current freshmen and transfer students–totals 7,706 students. That's an increase of 720 students compared to fall, 1997.
As we take pride in these figures, we must give credit where credit is due and acknowledge the fine work of Don Hossler and his enrollment services team. Credit is also due Christopher Simpson and the marketing efforts of his staff in the office of Public Affairs and Government Relations. Kudos to both leaders and members of the staff.
There's an equally good story to be told about freshman enrollment on the IUPUI campus, where 3,186 new freshman began classes this fall. That's an increase of 474 students, which constitutes another all-time record. The total freshman enrollment at IUPUI-including beginning freshmen and transfer students–totals 7,091 freshmen. That's an increase of 477 students compared to fall, 1997.
This increase is attributable to the focused efforts of the IUPUI admissions office, Vice Chancellor Cheryl Sullivan and her external affairs staff and to the work of the University-wide marketing committee headed by Christopher Simpson. Good work team!
It's also worth noting that IU South Bend, IPFW and IU Southeast all saw a significant increase of new freshmen. Kudos go to the admissions offices on those campuses and again, to the University-wide marketing committee.
On behalf of all the campuses, thanks should also go to the IU Alumni Clubs who have been enormously helpful in our recruitment efforts.
These successes illustrate what we can accomplish when we work together to get the word out that IU is a vital and great community of learning. These record-breaking numbers of students are coming to IU because of the vast opportunities for learning that IU offers.
Then President Brand turned to his second item of good news.
Benjamin Franklin once commented that the "great aim and end of all learning is service to humanity." Our good news today shines the spotlight on some IUB faculty and students and some local community service agencies whose work proves the truth of that statement.
The people to whom I am about to introduce you are all part of University/community partnership that extend learning beyond the classroom. They combine academic study with voluntary community service.
Through a grant from the Indiana Campus Compact, faculty, students and local community service volunteers have developed a range of courses that bridge the gap between theory and practice.
These courses use service learning projects as a laboratory for the liberal arts. I can think of no better way for IU faculty and students to promote both the public mission of the University and our mission to educate the whole person.
Here to tell us more about IUB's service learning program are four people who have a first-hand experience with it.
Iris M. Yob is the Academic Coordinator at Collins Living Learning Center. She administered the Campus Compact grant and helped develop many of the courses.
Victor Harnack, a retired professor of speech and theater from the University of Illinois at Chicago, is the volunteer coordinator of Shelter, Inc. In partnership with Dr. Harnack, Dr. Yob developed and taught a course in which students worked with local homeless people.
Two students who took the class last year are also here to tell us about what the course meant to them. David E. Johnson is a junior from Midlothian, Virginia who is majoring in journalism and Mary Corinne Lowenstein is a sophomore from Ft. Wayne.
Dr. Yob said that when she joined the staff at Indiana University she inherited a service learning course. David Johnson was one of her first students and she realized very early that this was a powerful way for students to learn and she began to develop a program. Service learning, she said, does not give academic credit for students to go out and mop the floors of the homeless shelter, just as University courses don't give credit for a student to sit in his or her room and read a book. What we do give credit for is the reflection on the experiences that they have read about and that they have experienced in the service learning opportunity. So these are courses with academic rigor. The grades in the courses range from A to F; it is possible to - and students do - fail these courses for not meeting the academic requirements in them.
In the second semester that she taught the course, she said 64 students enrolled in the class and she came to better understand the value and the importance of these kinds of learning experiences, as well.
The next year, she said, they applied for and received an Indiana Campus Compact grant of $10,000 to run four courses. What was special about these courses was that we were not working as individuals but as a team. The University teamed with the community; the teachers teamed with the students. She then introduced David Johnson to talk about the experience because he was one of the students who worked with one of our teachers in helping to develop the course.
David Johnson said that his parents had instilled in him a believe in the importance of community service work and that he wanted to continue that commitment in college. He said the service learning courses are great because it's very easy for college students to get so enmeshed in the world of academia that they forget about the outside world. He said he primary role in the development of the curriculum was to bring a student perspective to the table to help facilitate things that a professor might forget when putting together a service learning course.
Dr. Yob said that not only had Mr. Johnson taken her service learning course, he and another student led discussion groups in the 64-student class.
She said one of the key features of the service learning program was connecting the University with the community. She said they used this premise: that there is expertise in the community that could be used here at the University. We were not going to go out as the great donors and givers to the community and do something to "help others," or reaching "down" to help them. What we did was form partnerships in every case and invite the community agency to be part of the team in designing the courses. One of those they worked with was Victor Harnack from Shelter, Inc., the homeless shelter. Mr. Harnack came to most of the class sessions and worked with Dr. Yob on the course.
Mr. Harnack reported on how the program worked from the community's perspective. He said the class provided the opportunity to put students in a one-on-one situation and do some real community building. He said that at one class session, he brought a panel of six residents from Shelter to talk with the students and he said it was an eye-opening experience for both the students and the Shelter residents. Later during the term we got the people together in a variety of activities and in a variety of settings.
He said that if the university is going to do real community building, you're not going to go out and just help the downtrodden, but you're going to collaborate and you're going to educate one another. So I think we have helped educate IU students and they have certainly helped us in the community dealing with the problems that we have.
Dr. Yob said the $10,000 grant that we got from Indiana Campus Compact was supplemented by a $1,000 grant from the College of Arts and Sciences who showed good faith in this program, and a $1,000 from the student fund at the Collins Living and Learning Center. Those additional monies were given to the agencies as a token of our appreciation for their involvement in these courses, so there was $500 for each agency, as a gift to them.
Dr. Yob said the real test of the success of this kind of project is, does it really make a difference for students who actually enroll. She then introduced Mary Corinne Lowenstein who told the board about her experiences in the class.
She said she had selected the class at random, but found it very rewarding. She also said it was very challenging. She worked with children and young adults and was exposed to situations that were entirely new to her. She said the experience has been very positive and has encouraged her to be a positive role model in her community. She said she hoped to be accepted as a college mentor for a group of underprivileged children in Bloomington and hoped to continue her service learning experience.
Dr. Yob said that she was delighted that the College of Arts and Sciences had budgeted $7,000 for this school year. That will allow us to have four more service learning courses, she said.
Trustee Ferguson praised the service learning program for its role at the Monroe County Historical Museum.
Dr. Yob replied that not all service learning courses center on the poor. Students also go out into the community and make a contribution and the museum was a wonderful opportunity for people studying folklore and cultural artifacts to actually work with Monroe County Historical Museum, and work on developing some artifacts and some displays there. It's a wonderful tie in with that course. Each student adopted an artifact and worked it through.
President Brand added that a sound university education educates the whole person and service learning certainly goes a long way toward that.
Report from Trustee Breckenridge.
Trustee Breckenridge reported that the committee heard presentations from Sherry Fisher of the Bloomington Professional Council and IUSA President Dave Orensten. She also said the committee considered and approved two human resources policy resolutions and asked Vice President Clapacs to tell the full board about them.
Vice President Clapacs said the two resolutions that the Campus Community Committee considered were to put in place requirements that treat our employees a little more fairly than perhaps past practice did.
The first resolution deals with full-time appointed positions and employees who are working essentially full-time hours, meaning 40 hours a week for more than nine months a year. The resolution requires that those positions be treated like an "appointed position," which is a term we use at Indiana University to describe a permanent position, and that those employees be given full benefits, meaning all medical and retirement benefits. This policy would go into effect beginning 1999-2000. That allows us time to do to the budget work necessary to pick up those additional benefit costs.
In terms of new costs to Indiana University, we believe this resolution will account for less than $100,000, but we think it's fair for those employees who are working 40 hours a week to be treated like any other employee working 40 hours a week and be given benefits. So stringing those employees out for one, two or three years in an hourly position, that will no longer be a practice.
He said the second resolution dealt with contributions to PERF retirement plans. He said it will put IU in better compliance with statutes that regulate how we contribute to employee retirement plans. This resolution essentially says that the University will begin to contribute to PERF retirement plans for those employees who work more than a thousand hours a year. That policy, too, will go into effect at the beginning of the year, 1999-2000.
Trustee Ferguson asked after this group of employees is brought into the health insurance plan, how many people receiving W-2s from Indiana University will not be covered by health insurance?.
Vice President Clapacs replied only those part-time employees not working 40 hours a week. He said IU does not provide medical coverage for part-time employees and added that a provision in the academic departments says that one can be considered a full-time employee if you work those nine academic months.
Trustee Ferguson asked whether a large number of people working for Indiana University don't have coverage?.
Vice President Clapacs said it was a small number - in the hundreds.
Trustee Ferguson asked about AIs and Vice President Clapacs said they are covered. Not everybody takes health insurance at Indiana University. Some take coverage as provided by plans through their spouse's employer. We have many of those. Essentially, it's offered to everyone.
Trustee Ferguson said he wanted to comment on the importance of health insurance.
He said that if you look nationwide, and it's also true in this community, the lower end of the income scale have Medicaid and Medicare, so they have a coverage provider. And then there are those they call uninsured but are really those who are employed but don't have access to coverage through their employer, or may be outside the system or in transition.
He cited a recent report that said during the course of the year, 75 million people are uninsured and a lot of those are moving between employers. But at this point in time, 9 million are uninsured because they are working for somebody and don't have health insurance. Health insurance quit being insurance, he said; it's really access to health care and if we don't provide access as an employer, then we cost-shift it to other people in the community - other employers or charity care.
He called the resolution a really good move, saying that as Trustees and a major employer in this community and the other communities around the state, we need to be cognizant of that and make sure we provide that service and we don't shift it back to everybody else in the community. He commended Vice President Clapacs on the resolution, calling it long overdue.
In response to a question about part-time employees, Vice President Clapacs said part-time is defined as less than 1,970 hours a year - basically the 2,080 hours minus the customary paid time off.
Vice President Clapacs said he wanted to comment on Trustee Ferguson's statement. As a member of the Bloomington Hospital board and being somewhat familiar with the way that medical care expenses are supported in the Bloomington community, he said he believed that Indiana University's health care plan is so comprehensive and so good that essentially we are contributing to that cost-shifting that takes place within this community. It makes our health care plan more expensive because we are essentially paying the bills for some of those others who do not have health care coverage in Bloomington and in other communities as well. But we see it here a lot.
Trustee Ferguson said he agreed with Vice President Clapacs, adding that every major employer is having it shifted back to them and that's become an important part of cost. For companies like GE, Otis and Westinghouse, where health care is a major cost factor, that hurts the competitive position internationally.
Trustee Breckenridge noted that the resolution would benefit all personnel on all eight campuses.
Resolution
Regarding Full-Time
Appointed Positions
WHEREAS, Indiana University currently provides Full-Time Appointed Staff and Academic employees with personnel policies for respective groups and a comprehensive benefits program..
WHEREAS, Indiana University believes that all employees performing services on a full-time basis should have the same rights as other respective employees and should be provided the same benefits program coverages provided to other full-time employees performing similar responsibilities.
WHEREAS, Indiana University believes that Hourly employees are individuals hired to perform services of a temporary nature, and that these "temporary" assignments should not result in an individual performing full-time services, as compared to other individuals performing similar responsibilities, unless that employee is provided all the rights as other full-time employees. ("Full-time" is currently defined as 100% FTE or 40 hours per week for 9 months or more.)
BE IT RESOLVED, that
The Trustees of Indiana University intend that all employees who are performing Full-time services should be treated in a consistent manner, with the personnel policies and benefits program coverages provided to other individuals performing similar responsibilities.
When there is an official need for a position to provide services on a Full-time basis, that position shall be established as an Appointed position, with the rights and privileges of other similar Appointed positions.
This policy shall apply to Indiana University employees, including Staff, Academic and other employment categories; except that this policy shall not apply to individuals with IRS - qualified student status.
In the case of all employee categories, the term "position" shall mean assignments or services performed within the same University-designated organizational department; and the reference to "Full-time" shall mean the same amount of hours worked as any other individual in a Full-time Appointed position, taking in to account that such individuals receive paid time-off during each year. (Currently, "full-time" hours worked, as related to this resolution, equals 1,930 hour or more during a fiscal year.)
The above Indiana University policy is effective with beginning of the 1999/2000 fiscal year..
Resolution
Regarding PERF
Retirement Plan Participation
WHEREAS, Indiana statutes allows Indiana University to only exclude employees from participating in the PERF retirement plan who are in positions normally requiring service of less than 1,000 hours during a year, as well as excluding employees covered by an IU-sponsored retirement plan, and
WHEREAS, Indiana University currently provides Appointed Non-Exempt Staff who normally provide 1,000 or more hours of services per year participation in the PERF retirement plan..
BE IT RESOLVED, that:
The Trustees of Indiana University intend that all employees who are not specifically allowed to be excluded from the PERF retirement plan shall be covered by that retirement plan, in accordance with Indiana statutes.
All employees who are in positions that normally require 1,000 or more hours of services in a year, shall be covered by the PERF retirement plan, unless covered by another University - sponsored retirement plan.
The above retirement plan coverage provision shall apply to all Indiana University employees, including Hourly and other non-Appointed individuals; except that this retirement plan coverage provisions shall not apply to individuals with IRS - qualified student status..
For Hourly and other non-Appointed classified individuals, the term "position" shall mean assignments or services performed within the same University-designated organizational unit; and the reference to "1,000 or more hours per year" shall mean 1,000 or more hours in any calendar year.
The above Indiana University policy is effective with the beginning of the 1999/2000 fiscal year..
Unanimously approved on motion duly made and seconded.
Trustee Breckenridge said that at the end of its formal meeting, the committee adjourned for a town meeting which was attended by three representatives of the Sycamore Valley Gun Club. One of the representatives, Fred Dunn, made a presentation left materials for each trustee.
Report from Trustee Morris
Trustee Morris began by saying it had been a productive meeting, adding that there had been no items for action or approval. The first item the committee reviewed was in response to the Board's agenda objective of achieving faculty and staff salary equity based on gender and ethnicity.
He said that each campus has been reviewing these issues, on nearly an individual-by-individual basis, and that a plan is now in place to correct the inequity. The entire issue will be addressed over the next three years, and in those situations in which it will take longer than one year to get the job, people will be made whole on a retroactive basis. So it's good news. A very good piece of work done here, as it should be.
The committee also considered a report on our financial standing at the end of the 1997-98 fiscal year. Once again, a good report. The income revenue variance was half of one percent. The expenditure variance was only 1.5%, with the difference being made up by the use of the general fund balance, which included the use of about $10.5 million. The general fund balance, as of June 30, 1998, was $58 million; a strong number and the Trustees position. Our policy of a 3% uncommitted guideline reserve is solid with $28 million set aside in that general fund balance.
The third item was a report from Steve Miller and Judy Palmer on the performance of our investment managers. We have several million dollars under investment in a variety of accounts, some short-term some long-term, and the fact of the matter is that each of our investment managers for the trailing 12-month period have met or exceeded their performance objectives. It's a healthy situation.
Report from Trustee Richardson.
Trustee Richardson said the committee met with Ted Miller and Rebecca Porter, the co-secretaries of the University Faculty Council. Trustee Richardson said he had requested that they share with the committee the goals of the UFC.
He said the first thing the UFC is going to take up is the proposal to fund 18/20. That will begin in October.
He said the UFC also has some interest in the student information project, an effort now underway to gather information on IU students. The information being collected includes grades, which is of interest to the UFC. Trustee Richardson said the committee wants to be sure that the grades are accessible to students and that it won't interfere with the way the faculty currently records their grades.
Trustee Richardson said the UFC is also interested in the reappointment procedures for probationary faculty, which normally occurs after the first three years. He noted that the procedures are not uniform, not only from campus to campus, but from school to school or department to department. The UFC is looking at that to see whether there's something appropriate that it might want to take action on.
The committee also discussed TERA, the teaching awards. That was a program established by the Trustees to award good teachers. We've gone through two years; after the third year a review is called for. It doesn't terminate, but we asked for a review so that we could see how the system was going. What we discussed in the committee was how we were going to conduct that review, and we finally agreed that the information was going to be collected by the vice president for academic affairs, which would be Chancellor Kenneth Gros Louis, and then there would be an opportunity for the UFC to gather information and comments and give that to the Board who would then take action sometime either late spring, 1999 or early fall, 1999.
The UFC is also going to continue its effort to look at non-tenure track faculty. The council is going to try to define their use, both part time and full time. That effort is expected to take most of this academic year. He said that he has asked the council to look at the possibilities of reducing, where appropriate, the use of non-tenure track faculty. At the next meeting the committee is going to examine one possible program that would make at least a small dent in the problem. That would be the post-doctoral program that President Brand has proposed that we look at and that will be examined in more detail at the October meeting.
Lastly, he said, the UFC is going to be looking at the post tenure review proposals that have come up from IUPUI and the Bloomington campus. That's something we've been working on for some time and we hope to bring that to completion sometime this academic year.
Trustee Walda said he wanted to note that IUSA President Dave Orensten had again said that he and his organization wished to pursue the civility in the classroom issue. Trustee Walda said the topic might be a potential subject for a joint meeting of the Campus Community and University Policies committees.
Trustee Richardson replied that he planned to forward to Mr. Orensten a copy of a very good research paper on classroom incivility. He said the extent of the problem has yet to be determined and that Chancellor Gros Louis has agreed to conduct a survey of faculty sometime within the next couple of months. Trustee Richardson said the results of that survey will likely determine how seriously we take up the problem and what we do about it.
Trustee Richardson said he would rather wait until the results of the survey are in before setting up a joint committee meeting because if the survey shows that there is not a problem, we don't do anything about it. He added, however, that he suspected the survey will indicate that there is some kind of problem and we will simply be looking at the question of how serious it is.
D. FACILITIES COMMITTEE
1. Report from Trustee Eichhorn.
Trustee Eichhorn said the committee had reviewed several projects and at the conclusion of the meeting, went to the auditorium to observe the renovation of the Benton murals. It's a remarkable and painstaking process, he said. When they get down to the end and there are small imperfections in the murals, the ethics of restoration is that you not paint over a large portion of the mural, but that you pinpoint with great care those areas where there is an absence of paint. The auditorium is going to be just an outstanding facility when the restoration is completed.
2. Project Approvals
INDIANA UNIVERSITY BLOOMINGTON.
a. Simon Center Renovation, Phase II.
Approval of the Board is requested to proceed with the renovation of vacated space in the School of Music's Simon Center. Approximately 17,100 square feet will be affected on the ground, first, second, and third floors. Reconfiguration of the space will provide classrooms, offices, studios, instrument storage, and support areas. Mechanical and electrical systems will be replaced. Fire alarm and sprinkler systems will be installed. Estimated to cost $2,970,000, this work will complete the renovation of the former University School/School of Education for use by the School of Music. Funding is available from 1997-99 Capital Appropriations for Repair and Rehabilitation. Appropriate state approvals will be requested.
Unanimously approved on motion duly made and seconded.
b. Willkie Quad - Center Building "C" Renovation.
Approval of the board is requested to proceed with the complete renovation of the first floor of Building C. The large kitchen and dining halls have been abandoned to accommodate new food service and dormitory concepts. New functions in the space include a dance/recital hall with stage and seating for approximately 500 people, a rehearsal hall, four music practice rooms, formal and informal lounges, restrooms, two forty-station classrooms, a library, a food court and 100-seat dining area, food prep area and office. Plans include new mechanical, electrical, lighting, and communication systems. Estimated to cost $4,000,000, this project will coordinate with remodeling of the high-rise buildings A and B and the low-rise wings of building C. The project will be funded by Residential Services Reserves. Appropriate state approvals will be requested.
Trustee Ferguson asked why a recital hall and four music practice rooms are part of this project.
Trustee Eichhorn replied that it compliments the music school, which is across the street.
Vice President Clapacs added there is an emphasis on combining living and learning opportunities in the halls of residence which is part of their change in plans to bring classrooms into the halls.
Unanimously approved on motion duly made and seconded.
3. Design Approval
INDIANA UNIVERSITY-PURDUE UNIVERSITY INDIANAPOLIS.
a. Exterior Signage Plan
Trustee Eichhorn said the committee reviewed proposed signs for IUPUI, primarily to ensure that the new proposed signs conform with the previous signs that have been erected at IUPUI. He reported that they do conform and that no board action was needed.
INDIANA UNIVERSITY BLOOMINGTON.
b. Merrill Hall Elevator Addition
Trustee Eichhorn said the elevator is necessary to bring that facility into compliance with the American Disabilities Act. The design is inconspicuous. It's been placed in such a fashion that it is hidden from Third Street. This design was reviewed by the committee and approved.
Trustee Ferguson asked if the elevator was external and Trustee Eichhorn replied that it was, but it is not obtrusive.
Vice President Clapacs added that the reason we're bringing the design review to this committee was to be sure that you felt this was in good compatibility with the existing building. I think we're also sensitive to the addition that was put on Swain Hall many years ago.
He said this particular addition, although it is a response to an ADA requirement for providing accessibility, ought to look like it had been there forever. So the addition is done with the building material that matches the rest of the building and an architectural design that matches the rest of that building as well. That's to say it's limestone and it fits in with the existing Merrill Hall structure.
Trustee Ferguson asked about the finish of the addition and Vice President Clapacs said it would be limestone, underscoring that one will not be able to tell that it is an addition.
To Trustee Ferguson's question as to whether the same architectural lines will be maintained, Vice President Clapacs responded, exactly.
Unanimously approved on motion duly made and seconded.
c. Sigma Alpha Mu Addition and Renovation
Trustee Eichhorn said the committee considered this renovation because we have an interest in the construction that is carried on by the Greek organizations. It's their money, it's their activity, but at the same time it's built on campus and we have a concern that it be done tastefully.
Mr. Meadows told the board that the existing facility is located on North Jordan in the area defined for sororities and fraternities. It's clad with plywood. The fraternity is seeking to enlarge the facility to house from 60 students to 75 students. It includes additional sleeping space, dining space, social space and some study space. The major part of the addition is located to the rear in an area that currently fronts on 45/46 ByPass. It's shielded by pine trees and the proposal would include putting brick on the entire facade, accepting the front elevation which is a trademark of the house and that will remain as it is, in material and color. He said his office had made two recommendations: one, that the addition have similar windows to the current house in being sliders and not small paned windows, and secondly, that the proposed exterior fire escape be enclosed.
Trustee Ferguson asked whether there are general guidelines on the design of fraternities and sororities, or is design handled on a case-by-case review?
Mr. Meadows replied it is a case-by-case review. He said that there might have been some questions about the materials and the design were this building being proposed today. He added the addition, including the brick, will make the facility more in keeping with the other properties in that area.
Trustee Eichhorn said the committee's recommendation is conditional upon enclosing the exposed fire escape and conforming the windows in the new addition to the style of the windows in the older structure. With those conditions we would move the approval by the full Board. It received the approval of the committee.
Unanimously approved by motion duly made and seconded.
4. Real Estate Matters for Approval
INDIANA UNIVERSITY BLOOMINGTON.
a. Sigma Alpha Mu: Indiana Plan Participation
The alumni housing corporation of the Indiana University Sigma Alpha Mu Chapter, Fraternity Housing, Inc., has requested the University's Indiana Plan assistance with refinancing the chapter house for an addition and remodeling.
The addition to the chapter house will increase capacity from approximately 60 men to 75 men. It will substantially increase the dining and social areas of the house and will include a large computer/study room. Remodeling will include bricking the entire house.
Plans for the remodeling and addition have been examined and approved by the University Architect and the Department of Environmental Health and Safety.
Total project costs are $840,000 and the request includes payoff of existing loans in the amount of $260,000. The fraternity has obtained a mortgage loan commitment in the amount of $1,100,000 at favorable terms.
The Dean of Students and the Treasurer of the University have reviewed the information submitted by the fraternity and recommend that the Trustees approve participation by Fraternity Housing, Inc. In the Indiana Plan for Fraternity Financing pursuant tot he Trustee policy established November 4, 1977 [5.A. (1) (a)]. They further recommend that the authorized mortgage loan not exceed the following terms:
It is requested that the Treasurer of the University be authorized to execute on behalf of the University all instruments necessary and convenient to carry out this action.
Trustee Eichhorn said that under the Indiana Plan, the University, upon request, assists fraternal organizations in acquiring mortgage financing. In the event of a default upon that mortgage, the University has the prerogative, but not the obligation, to assume the mortgage. The committee considered this proposed utilization of the Indiana Plan and approved it and move its approval by the full Board.
Unanimously approved on motion duly made and seconded.
b. Grant of Easements, to Brown County Water Utility, Inc. Brown County Indiana
Approval of the Board is requested to grant two easements to Brown County Water Utility, Inc.
The Trustees of Indiana University own approximately 531 acres in Brown County, Indiana, commonly referred to as the "Lilly-Dickey Woods". The Brown County Water Utility, Inc., is in the process of upgrading its water service to areas of Brown County including the construction of a water tower near this real estate. An easement twenty feet wide is requested across a portion of the real estate along Freeman Ridge Road, an unmaintained county road, to provide access by pipe between Bear Wallow Road, a maintained county road right of way, and the new water tower. An additional easement along Bear Wallow Road is requested to provide for the installation of a new water main adjacent to the existing right of way.
Trustee Ferguson asked how many feet exactly is it? What's the impact on this particular piece of real estate?.
Trustee Eichhorn replied that it's 20 feet wide, it's road frontage.
Lynn Coyne told Trustee Ferguson that there are two easements. One is 850 feet long and runs along the maintained county road known as Bear Wallow Road. It is essentially in the same location where the waterline now exists. Further study by our engineering department, the easement actual width may be much less than 20 feet–that's sort of the construction limit, so it doesn't impact our land to any great degree–it actually improves it by bringing this main up. The second easement is a much shorter one along Freeman Ridge Road. Freeman Ridge is an unmaintained county road and it will roughly follow the edge of that road. We estimate that there may be up to three trees that will be removed to do this, but it doesn't impact the overall land–it's on the edge.
Trustee Morris noted that his company indirectly provides water to the Brown County Water Utility and that he would like to be recorded as not participating in this matter.
Trustee Walda said the record will reflect it: you do not participate and abstain from voting.
Approved on motion duly made and seconded, with one abstention.
5. Naming Matters
INDIANA UNIVERSITY BLOOMINGTON.
a. Intramural Rugby Field
Trustee Eichhorn said the committee considered a name for the Intramural Rugby Field, and approved the name conditionally and the name will be announced later. There is some further work to be done in connection with it. Subject to the conditional review of this item, we would move its approval by the full Board.
Unanimously approved on motion duly made and seconded.
INDIANA UNIVERSITY SOUTH BEND.
b. International Center
Upon the recommendation of Chancellor Ken Perrin, the committee considered the naming of the International Center to be the Gunther & Barbara Jordan International Center. We move its approval by the full Board.
Unanimously approved on motion duly made and seconded.
6. Discussion Item
INDIANA UNIVERSITY BLOOMINGTON.
Psychology Addition Design and Site Review
This would be an addition to the rear of the building and is very preliminary. It is simply an indication of what is planned with regard to the psychology building. When there is a more definite design for that addition, it will be brought to this board.
Trustee Eichhorn said the committee also discussed major projects under construction or in the planning stages at Indiana University. These projects total about $529 million. He asked Vice President Clapacs to give an overview of the projects.
Vice President Clapacs said it is an exciting time to be involved in the planning and development of facilities at Indiana University because the activity associated with all of that is at an all-time high. He noted that at every Indiana University campus, there is considerable investment which results in optimism and that says Indiana University is growing and that we are continuing to provide access in those communities and throughout the state and the country. It's a positive symbol.
He began his overview at Indiana University Northwest, where the academic activities building is well underway. He said that building will provide much in the way of recreational and student life space at Indiana University Northwest. There is one large project in the planning phase and that is the professional education building, which will include the complete replacement of the two-year medical education program space that now exists there. That project, which is in front of the General Assembly, or will be, would be the next step. Much is happening at Northwest.
He turned his attention to IU South Bend, where the Weikamp Hall project was completed this year. He said the mall extension - that landscape project that essentially pushes the project from the St. Joseph River all the way out to Mishawaka Avenue - is nearly completed. That is a unifying step and finally brings into place a common theme that joins the buildings that we purchased from the Associates Finance Company in the 1970s with those buildings that were constructed by the University through the generosity of the General Assembly. That's to say that there is a collegiate feel to the IU South Bend campus that wasn't there before. There is one major project that's in the planning phase and that's their academic activities building, which they call their Student Activities Center, which will provide recreational space and student life space at IU South Bend.
At IU Kokomo, he said, we recently completed a parking garage, a $2.6-million project, and planning is underway on the science building and the campus service facility renovation project that is estimated at about $15 million. That will provide state-of-art undergraduate laboratories for the instruction of science at IU Kokomo.
IU East has one project under construction, a classroom and student support facility. It's the fourth major building on the IU East campus. Not too many years ago, there was just one building at IU East and now there are four. That campus, too, continues to provide and evolve to a collegiate set of offerings for students in east central Indiana.
At IUPUI, he said, there has been a multitude of projects since the early 1970s. Under construction now is the Medical Science Building addition and renovation - $37 million. This is the first of three phases that will add to, and then replace, all of the support space that serves the School of Medicine. So the academic space there will be completely redone - much needed.
Also at IUPUI, the track and field renovation was recently completed through the Lilly Endowment Grant, $1.7 million. The University College project at $4 million, funded through their own campus reserves, I think, is a marvelous project that allows Chancellor Bepko to change the way they address undergraduate education at IUPUI.
Several major projects are in the planning stages at IUPUI. Ground will be broken later this year for the law school, a $34-million project., at New York and West Streets. The Herron School of Art will follow, which is the reconfiguration of the current law school building. Also planned is a child care center, a $3-million project; for which the board provided $1 million through the Strategic Directions Charter funding.
He said that another IUPUI project, a classroom, academic and communications technology complex - a $33-million project - will replace what we think of as the Mary Cable school building and add to it. A division that Vice President Michael McRobbie brings for communications and technology centering at IUPUI, which will be come the hub for the entire Indiana University family.
Vice President Clapacs said we're also working on a campus center there which has also been called The Year 2000 Project, which will basically be perhaps a private development building that would provide offices and student housing as well.
Vice President Clapacs said that in Bloomington, there are several projects, beginning with the Auditorium renovation - $12.5 million. He noted that the south leg of the Seventh Street extension would be closed the following week to allow for utility work. He also mentioned the Memorial Stadium turf replacement-a small project but well done - and the Theatre/Neal-Marshall Education Center. The groundbreaking will be held on Homecoming weekend, with work beginning shortly thereafter.
He said that the Willkie Quad renovation - $28 million - will provide 776 new student rooms when completed next fall and he mentioned the Radio and TV addition, which was completed this year.
Last but not least, he cited those less glamorous improvements underway at the power plant that total about $10 million.
In planning on the Bloomington campus, he cited the Myers Hall renovation, which will support cellular and molecular biology; the Old Crescent renovation Phase III which is Kirkwood, Owen and Maxwell halls; the Graduate School of Business addition/renovation - a $56-million project for Phases I and II; a new addition on the west side of Fee Lane, and then the renovation of the existing building, and, finally, the psychology addition.
At IU Southeast, he said, we're very actively planning the life science building addition and renovation there.
And then, he said, there are some University-wide projects, including the state appropriation request for medical facilities which would be Phases II and III of the Van Nuys building and would include a project for a two-year medical education at South Bend, Terre Haute and at Northwest.
Vice President Clapacs concluded by saying that the activity totals $529 million, which includes many, many small projects that we do through our general repair and rehabilitation allocation from the state.
Trustee Ferguson asked if plans called for the demolition of the Mary Cable building.
Vice President Clapacs replied that they did. He said it is probably the worst academic space anywhere at Indiana University.
President Brand asked what proportion of the $530 million is state supported.
Vice President Clapacs said a little more than half.
Trustee Breckenridge asked about the status of the University Center addition and renovation of the Library building at IU Southeast.
Vice President Clapacs replied that it is not part of the current request because the IU Southeast campus was the only regional campus that received a building this time. He said we do have bonding authority for the addition to the Life Science Building, and that project will begin this year. When it is completed, he said, the campus would be ready to take the next step.
Trustee Morris noted that he had an extra hour the night before to walk around the campus and that everything looked magnificent. For people who went here every step is nostalgia, but I've just never seen the Bloomington campus look any nicer. In fact, when students are making a decision about where they want to spend four years on a residential campus, its appearance and environment is really an important factor. We're very fortunate to have the Bloomington campus in the magnificent condition it is in. It's superbly well done.
Reappointments and Changes in Status
Unanimously approved on motion duly made and seconded.
Initial Appointments.
Reappointments and Changes of Status.
Unanimously approved on motion duly made and seconded.
Reappointments and Changes of Status.
Unanimously approved on motion duly made and seconded.
Reappointments and Changes of Status.
Unanimously approved on motion duly made and seconded.
Approval is requested for the award of degrees as of August 31, 1998.
Unanimously approved on motion duly made and seconded.
Approval was requested of a recommendation for two honorary degree recipients. These degrees will be conferred at a ceremony later in the year, and will be reported for the record at the October, 1998, meeting of the Board.
1. Approval of appointments to the IU Foundation Board.
Trustee Walda said the Board of Trustees has the responsibility to name two of its individuals to serve as member of the IU Foundation Board. He recommended that the Board approve Fred Eichhorn and Jim Morris as these two individuals.
Unanimously approved on motion duly made and seconded.
Indiana University Northwest – October 29-30, 1998
The meeting adjourned to meet again on call of the Secretary on October 30, 1998, at IU Northwest.
Robin Roy Gress
THE TRUSTEES
OF INDIANA UNIVERSITY
A. The Report of Special Purchases appears in the appendices.
A. INDIANA UNIVERSITY BLOOMINGTON
1. Morrison Hall - Climate Control for Third Floor and Renovate Fifth Floor
B. INDIANA UNIVERSITY-PURDUE UNIVERSITY AT INDIANAPOLIS
2. Riley Research Building - Renovation of Rooms 211 and 213
C.INDIANA UNIVERSITY SOUTH BEND
3. Mishawaka Avenue and 20th Street - Traffic Signal
A. Approved Change Orders.
A list of approved change orders appears as an exhibit for information of the Board.
Reappointments and Changes of Status
Retirements and Emeritus Titles
Initial Appointments
Visiting Appointments
Reappointments and Changes in Status
Sabbatical Leaves.
Leaves of Absence and Changes in Sabbatical Leaves
Retirements and Emeritus Titles
Resignations and Cancellations of Appointment.
Initial Appointments
Visiting Appointments
Reappointments and Changes of Status
Leaves of Absence and Changes in Sabbatical Leaves
Retirements and Emeritus Titles
Resignations and Cancellations of Appointments
Initial Appointments
Visiting Appointments
Reappointments and Changes of Status
E. INDIANA UNIVERSITY-PURDUE UNIVERSITY FORT WAYNE - Chancellor Wartell
Initial Appointments
Leaves of Absence and Changes in Sabbatical Leaves
Resignations and Cancellations of Appointments
Initial Appointments
Reappointments and Changes of Status
Leaves of Absence and Changes in Sabbatical Leaves
Resignations and Cancellations of Appointments
Initial Appointments
Visiting Appointments
Reappointments and Changes of Status
Leaves of Absence and Changes in Sabbatical Leaves
Resignations and Cancellations of Appointments
Initial Appointments
Visiting Appointments
Leaves of Absence and Changes in Sabbatical Leaves
A. Report on Fraternity and Sorority Mortgage Loans
Each fiscal year a study is made of mortgage loans outstanding to fraternities and sororities on the Bloomington Campus which are under the Indiana Plan.
As of June 30, 1998, four fraternal organizations had mortgages with university guarantees under purchase and sale agreements. The combined total balance on these loans, and thus the university's contingent liability as of June 30, 1998 was $3,230,400.01. The total of the original loan amounts was $4,100,000.00. Attached is a chart with additional details.
On Purchase and Sale Agreements as of June 30, 1998
| Name of Organization | Mortgagee | Amount & Date of Original Loan | Monthly Payment | Balance as of June 30, 1998 | Rate | Term in Years | Amount of Delinquency, if any |
| Beta Alpha Chapter of
Alpha Delta Pi, Inc. 2001 Fisher Court |
The State Life
Insurance Co. Indianapolis |
$1,400,000 9-3-93 |
$13,141.39 | $1,263,522.38 | 9.6% | 20 | None |
| Alpha Sigma Phi Building Corp. 1968 N. Jordan |
The Lafayette Life
Ins. Co. Lafayette |
$1,100,000 12-31-91 |
$11,167.52 | $954,961.44 | 10.75% | 20 | None |
| Delta Chi Building Corp. 1100 N. Jordan |
The Lafayette Life Ins. Co., Lafayette |
$1,050,000 5-7-90 |
$10,219.84 | $843,648.28 | 10.125% | 10 (with a balloon) | None |
| Fraternity Housing
Inc. (Sigma Alpha Mu) 1640 N. Jordan |
Monroe County Bank Bloomington |
$550,000 10-5-84 |
$7,137.85 | $168,267.91 | 8.875% | 15 | None |