The Trustees of Indiana University met in scheduled session at 10:05 (CST) on March 8, 1986, on the campus of Indiana University Northwest. The meeting was called to order by Trustee Richard B. Stoner, President, with the invocation by Trustee Thomas R. Haley. Other members of the Board present were: Joseph M. Black, James W. Dye, Robert E. Gates, Harry L. Gonso, and Carolyn P. Gutman; absent: Emerson Kampen and Betty B. Polley. Members of the Administration present were: President John W. Ryan; Executive Vice President W. George Pinnell; Vice Presidents: Kenneth R. R. Gros Louis, Glenn W. Irwin, Jr., Danilo Orescanin, and Edgar G. Williams; also, Treasurer John D. Mulholland; Robert E. Burton, Secretary of the Board; Regional Campuses Chancellors: Peggy C. Elliott, Indiana University Northwest; Glenn A. Goerke, Indiana University East; Edward A. Nicholson (Vice Chancellor), Indiana University-Purdue University at Fort Wayne; Leon Rand, Indiana University Southeast; Hugh L. Thompson, Indiana University at Kokomo; Lester M. Wolfson, Indiana University at South Bend; also, Robert P. Bareikis, Ray W. Casati, J. Terry Clapacs, Wayne 0. Craig, Walter J. Daly, Joseph A. Franklin, James L. Green, Rosann R. Green, Charles O. Hardy, Thomas J. Henry, M. Edward Klootwyk, George R. Lindle, Judith G. Palmer, Douglas M. Priest, Cliff K. Travis, James W. Urton, and Alvin R. York; also, Virginia L. Capshew and Betty M. Hall, Recorders; faculty representative: Henry R. Besch, Co-Secretary, University Faculty Council; student representatives: Mike Kristoff, student body president, Indiana University Northwest; Chris Seanor, student body president, Indiana University at South Bend; and members of the University News Bureau. Also present were members of the Press.
1.A.(1) Approval of minutes for meeting of February 1, 1986. On motion duly made and seconded, the minutes for the meeting of February 1, 1986, were approved unanimously as presented.
1.B.(1) Remarks by President Ryan. President Ryan reported that after discussion with Vice President Pinnell, Chairman of the Search Committee for the position of Vice President, Indianapolis, it had been agreed to extend the deadline for the Committee's report beyond April 1.
He reminded the Board that a University task force had been asked to develop a University stance for dealing with questions relating to incidents of Acquired Immunal Deficiency Syndrome. The group, headed by Vice President Gros Louis, has developed a set of guidelines which will be helpful if it is ever necessary to deal with the problem in the University community.
Concluding his report, President Ryan reported that he and Mrs. Ryan had the privilege of attending a performance of Don Giovanni given by the Indiana University Opera Theatre at Clowes Hall in Indianapolis. Press reports were glowing, properly so, he stated, because it really was an excellent performance, given before the largest audience ever assembled in Marion County to enjoy opera. President Ryan introduced Chancellor Elliott, complimenting her and her staff for the superb planning and organization demonstrated in arranging for this Board meeting. He stated he was appreciative of the opportunity to renew friendships with many faculty who attended the reception yesterday afternoon. Considering that spring break is being observed on the campus, participation in the reception was remarkable.
Chancellor Elliott expressed appreciation to the President and members of the Board for having their meeting on the Northwest campus. Students, faculty, and the community supporters, she said, are always delighted when they have an opportunity to meet with Board members and thank them for their continued support.
President Ryan asked Mr. Franklin, Director of Governmental Affairs, to review the outcome of the recently concluded General Assembly session.
Mr. Franklin distributed a summary of legislation enacted that will have an impact on Indiana University, as well as bills that did not get through the legislative process. He commented briefly on certain of the bills.
1.C.(1) Report from Student Affairs Committee. Trustee Gonso reported that the Student Affairs Committee meeting had been well-attended by students for the Northwest campus, as well as other campuses.
The Kokomo representative reported that four students are on the study committee looking into planning for the University Center, that an increase in their activities fee will be proposed, and that planning is underway for their second annual renaissance festival. The student leader from Indiana University East reported that over $72,000 for scholarship purposes had been generated at the opening of the Radisson Hotel in Richmond and that elections will be held soon. The representative from Indiana University Southeast had stated that they are asking for a student activity fee increase of 15%, but they don't want it tied to an automatic increase in tuition. Student elections also will be held soon at the Southeast campus.
The student leader from Indianapolis expressed concern about the name of the new Conference Center and Hotel, which is to be identified with Indiana University rather than IUPUI. He presented a petition signed by more than 700 students urging reconsideration. He also mentioned a concern that library facilities in Indianapolis are inadequate, especially when comparisons are made with Bloomington campus, and asked that there be parity between the two campuses. The Bloomington representative had stated that reports will be forthcoming from task forces on student radio and on mandatory fees. A proposal that associate instructors be required to take a course on how to teach is being studied. Interest is increasing, he said, in having a recreational sports facility on the Bloomington campus.
1.C.(2) Remarks by Student Body Presidents:
l. U. Northwest. Mike Kristoff, student body president at the Northwest Campus, welcomed Board members, University administrators and students from other campuses to the Northwest campus. Concentrating his remarks on buildings, he noted first that installation of new windows in Tamarack Hall was a good move, but that their effectiveness is reduced by inadequacies in the heating system. Also, he expressed concern about the warm, summer months because the windows do not open, and this creates a problem of ventilation that will be particularly apparent in chemistry laboratories. He also urged that the Board pay particular attention to the agenda item relating to planning for a new classroom building for Indiana University Northwest, not only with regard to the quality of such a building, but to keep it high on the priority list when capital requests are submitted to the General Assembly.
l. U. at South Bend. Chris Seanor, student body present at Indiana University at South Bend, reported on two accomplishments: completion of the campus' first season of intercollegiate sports and the planned opening of the child care center, funded entirely from the student activity fee. He pleaded for the Board's support in approving an increase in the activity fee, stating that it will help fund needs created by larger enrollments and the new Purdue program, as well as get more students involved in campus affairs which, he believes, will make them more active as alumni. A great need exists for typesetting equipment which will reduce printing costs for the student newspaper and literary publication, essentially paying for the equipment in a little over two years.
1.D.(1) Report from Faculty Relations Committee. Trustee Gutman reported there had been a well-attended meeting of the Faculty Relations Committee, which included a series of faculty presentations chaired by Professor Abshalom Mizrahi. Professor Lewis Ciminillo had spoken about the Northern Indiana Educational Services Consortium, which facilitates development and delivery of non-traditional educational service programs for the area. Professor John Ban explained the teacher education excellence program which helps new graduates in their first year of teaching, extends support services to graduates, and provides a follow-up of education graduates. Dean Lloyd Rowe told of the situation regarding faculty salaries and of the importance of keeping salaries as a high priority item in order to be competitive and retain good faculty. Professor Herman Feldman told of a pilot program, the purpose of which is to identify those who are not coping with academic skills and stress and to offer assistance which will enable them to succeed. Professor Leslie Singer spoke of work of the Division of Business and Economics in helping turn around the economic conditions of Northwest Indiana. To enable the division better to accomplish this it needs accreditation, a key element of which is upgrading computer programs and developing a good data base of information. Also, work is being done to develop a degree in management information services. Also discussed was Tamarack Hall, a matter of considerable importance, because 42% of the classes on this campus are held in that building. Trustee Gutman congratulated the faculty for their innovative programs.
1.E.(1) Report from Hospital Committee. Trustee Black reported that the first item on the agenda of the Hospital had been a report on indicators given by Kenneth Beardslee which indicated a positive cash flow, good performance in relation to the budget, and 78% utilization. David Handel reported that in reviewing the budget he is visiting every department, also that he is working on adjustments which will be required with completion of the Riley Hospital Addition. Charles Richmond gave a slide presentation on Riley construction, which is on schedule. Other topics included the status of a study of facilities being done by the Boston Corporation, plans for issuing bonds for permanent financing of Riley Hospital construction, hospital liability, parking around the hospitals, and a new directory of the Indiana University Medical Center which had been prepared especially for use by physicians over the state. Trustee Black distributed a brochure on Riley Hospital and called attention to the Riley Telethon, which will be held in late spring, and the dedication of Riley Hospital Addition, scheduled for the week of October 6.
1.E.(2) Establishment of Population Institute for Research and Training (PIRT). Approval of the Board was requested for establishment of a "Population Institute for Research and Training" (PIRT).
1.E.(3) New Degree. Approval of the Board was requested for the following new degree:
Bloomington
Master of Science in
Instrumentation Science
1.E.(4) Change in departmental name in School of Dentistry. Approval of the Board was requested for a change in departmental name in the School of Dentistry, combining Maxillofacial Prosthetics, Complete Denture, and fixed and Removable Partial Prosthodontic Departments as "Department of Prosthodontics."
Trustee Dye presented the following recommendations and reports from the Investment Committee and Fiscal Committee:
2.A.(1) Report from Investment Committee. Trustee Gonso reported that the Investment Committee had met yesterday and considered several matters. First was a review of the returns achieved by Roanoke Asset Management, which showed a total return for calendar 1985 of 23.2% compared with the Standard and Poor's index of 31.7%.
He reported that the Committee is considering the possibility of using additional advisors, dividing the equity portfolio among two or three firms. A recommendation will be presented to the Board at a later meeting. Also, there was discussion of the current practice of negotiating with underwriters to determine what firms shall be used for a particular bond issue. The Committee is considering the possibility, except in unusual circumstances, of making such selections on the basis of bidding rather than negotiating.
The final item was a status report on investments in companies which do business in South Africa. Mr. Mulholland had presented a report explaining that letters had been written to all such firms following the November 1, 1985 action, that responses had been received from some, and that firms not heard from will be contacted again, so it will be possible to consider whether or not any of the investments should be divested because of failure to adhere to the University's policy.
Trustee Dye commented that one reason for the results achieved by Roanoke can be attributed to the restriction on percentage of the portfolio which can be invested in equities. The Committee had discussed increasing the equity proportion to an amount not less than 50% of the fund, as well as adding one or two additional equity managers to manage portfolios of up to $5 million each.
Financial Matters
2.B.(1) Ticket prices - Department of Athletics, Bloomington. Approval of the Board was requested to establish new prices for football and basketball tickets at the Bloomington Campus, effective with the 2986 season for football and the 1986-87 season for basketball. Prices listed are for individual games, but are also used to establish season prices, which are based on the number of games.
| 1985 | 1986 | |
| Football | ||
| Public | $12 | $14 |
| Faculty/Staff | 9 | 11 |
| Student | 6 | 7 |
| Basketball | ||
| Public - Main level | 8 | 10 |
| Balcony | 4 | 6 |
| Faculty/Staff | 6 | 8 |
| Student | 3 | 5 |
For the 1986 football season, students who purchase season tickets prior to May 9 will pay the 1985 price of $36.50, which includes the 50 cent handling charge; after May 9 the new rate of $42.50 will apply. Also, faculty/staff purchasing season tickets prior to May 9 will pay $54 instead of $66.
Trustee Dye commented that he saw no problem with the recommended increase in basketball prices but that, in view of the record in football last year, he questioned whether or not a $2 increase in football ticket prices could be justified. He proposed for consideration the suggestion that too large an increase may depress football sales and that it might be better to cut the increases in half for next year with the additional amount to be added for the 1987 season.
Trustee Black pointed out that the proposed prices put us in line with other Big Ten schools and are designed to produce the income needed under contract arrangements with the Big Ten schools. He stated that Coach Mallory has developed sufficient rapport with football fans that they will support him and pay the additional money.
On motion duly made and seconded, the proposed prices were approved as presented. Trustee Dye voted "No."
2.B.(2) Resolution authorizing sale of bonds for permanent financing of Riley Hospital Addition construction. Approval of the Board was requested of a resolution authorizing the issuance of The Trustees of Indiana University Hospital Facilities Revenue Bonds, Series 1986, in a total aggregate principal amount not to exceed $31,000,000 to provide permanent financing for the Riley Hospital Addition.
RESOLUTION
WHEREAS, The Trustees of Indiana University (the "Trustees") have heretofore issued a promissory note to The Indiana National Bank, as fiduciary for various accounts as administered by the Trust Division thereof dated January 15, 1986, in the principal amount of $11,700,000 (the "INB Note"), a promissory note to Merchants National Bank and Trust Company of Indianapolis, as fiduciary for various accounts as administered by the Trust Department therof dated January 24, 1986, in the principal amount of $8,300,000 (the "MNB Note"), and a promissory note to American Fletcher National Bank and Trust Company, as fiduciary for various accounts administered by its Trust & Asset Management Group (including, but not limited to, trusts, estates, guardianships, conservatorships, and agences) and not individually, dated January 24, 1986, in the principal amount of $11,000,000 (the "AFNB Note");
WHEREAS, the proceeds of the INB Note, the MNB Note and the AFNB Note (collectively referred to as the "Bank Notes") were issued to refinance notes previously issued by the Trustees to provide for the interim financing of a portion of the cost of constructing and equipping an addition to James Whitcomb Riley Hospital for Children located on the Indiana University-Purdue University Campus in Indianapolis, Indiana (the "Riley Addition");
WHEREAS, the Trustees have heretofore determined that it would be in the best interest of Indiana University (the "University"), the Indiana University Hospital System and the community which is served thereby to refinance the Bank Notes and to provide permanent long term financing for the Riley Addition;
WHEREAS, in order to provide for such permanent financing, it is necessary that the Trustees issue revenue bonds in an amount not to exceed $31,000,000, which bonds will be secured by the net income to be derived from the Indiana University Hospital System;
WHEREAS, there has been prepared and submitted to the Trustees a form of First Supplemental Trust Indenture (the "Supplemental Indenture") between the Trustees and American Fletcher National Bank and Trust Company, as trustees (the "Bond Trustee"), which supplements the Trust Indenture dated as of November 1, 1984 (the "Original Indenture");
WHEREAS, the Supplemental Indenture provides for the issuance of The Trustees of Indiana University Hospital Facilities Revenue Bonds, Series 1986 (the "Bonds") in a total aggregate principal amount not to exceed $31,000,000 to provide a potion of the cost of refinancing the Bank Notes, funding a reserve for the Bonds and paying the costs of issuing the Bonds; and
NOW, THEREFORE, BE IT RESOLVED by the Trustees of Indiana University as follows:
Section l. The issuance of the Bonds by the Trustees upon the terms and conditions set forth in the Supplemental Indenture is hereby authorized in a total amount not to exceed $31,000,000. Such Bonds shall be designated "The Trustees of Indiana University Hospital Facilities Revenue Bonds, Series 1986." The net interest cost of the Bonds shall not exceed 8%. The final maturity of the Bonds shall be no later than 25 years after the date of issuance thereof. The Bonds may be sold as term bonds subject to mandatory sinking fund redemption or as serial bonds. The purchase price of the Bonds shall not exceed the face of the amount of the issue less an underwriter's discount not to exceed 3% of the face amount of such issue and less original issue discount which together with the underwriter's discount may not in the aggregate exceed 10% plus accrued interest from the dated date of the Bonds. Subject to the foregoing, the Bonds shall be issued in the amount, shall bear interest at such rate or rates, shall be payable (either at maturity or by mandatory sinking fund redemption) in the years and amounts and shall be redeemable prior to maturity in the manner, all as shall be determined and approved by the President or the Treasurer of the University, such determination and approval to be conclusively evidenced by the execution and attestation of the Supplemental Indenture by the officers of the Trustees designated below.
Section 2. The form of the Supplemental Indenture is hereby approved in the form submitted to the Trustees and is made a part of this Resolution as if fully set forth herein. The Treasurer of the University is hereby authorized and directed to have prepared and to approve the form of, a Contract of Purchase (the "Contract of Purchase"), between the Trustees and Kidder, Peabody & Co., Inc., as representative for themselves and certain other underwriters named therein (the "Underwriters"), and a Preliminary Official Statement to be used in the offering of the Bonds (the "Preliminary Official Statement"), subject to the provisions of Section I of this Resolution.
Section 3. The President or Vice President of the Trustees is hereby authorized to execute and the Secretary or the Assistant Secretary of the Trustees is hereby authorized to attest and to affix the corporate seal of the University to the Supplemental Indenture after the completion thereof, in the form presented to the Trustees together with such changes in form or substance as shall be approved by the President or Vice President of the Trustees executing the same, subject to the provisions of Section I of this Resolution, such approval to be conclusively evidenced by his execution thereof. The President or Vice President of the Trustees is hereby authorized to execute the Contract of Purchase in such form as may be approved by the President or Vice President of the Trustees and by the Treasurer of the University, such approval to be conclusively evidenced by the execution thereof by the President or Vice President.
Section 4. The Trustees hereby authorize the distribution of the Preliminary Official Statement to potential bond purchasers by the Underwriters for the purpose of marketing the Bonds, such Preliminary Official Statement to be in a form approved by the President or Vice President of the Trustees and by the Treasurer of the University, such approval to be conclusively evidenced by the execution thereof by the President or Vice President of the Trustees. The Treasurer of the University is authorized to approve the finalization of the Preliminary Official Statement and the distribution by the Underwriters of the final Official Statement (hereinafter referred to as the "Official Statement") to the Bond purchasers. The Official Statement shall be in a form approved by the President or Vice President of the Trustees and by the Treasurer of the University, such approval to be conclusively evidenced by the execution thereof by the President or Vice President of the Trustees.
Section 5. The Treasurer of the University is hereby authorized and directed to have prepared the bond forms required for use in the issuance of the Bonds and to cause the same to be executed by the proper officers of the Trustees as provided in the Supplemental Indenture. Upon the execution of the Bonds, the Treasurer of the University shall deliver the Bonds to the Bond Trustee for authentication and upon such authentication is authorized and directed to deliver the Bonds to the purchasers thereof on payment of the purchase price.
Section 6. The entry of the Trustees into the Original Indenture is hereby in all respects ratified and confirmed.
Section 7. Upon execution of the Contract of Purchase, the Treasurer of the University is authorized and directed to publish a notice of entry into the Contract of Purchase as provided by law.
Section 8. The President and the Treasurer of the University are hereby authorized and directed to do any and all further acts and things necessary in order to complete the Bonds, the Preliminary Official Statement, the Official Statement, the Supplemental Indenture and the Contract of Purchase hereby authorized.
Approved, on motion duly made and seconded. Trustees Gonso, Gutman, and Stoner abstained.
Trustee Dye, noting that current discussions in Congress have made it difficult to determine a date of sale, recommended that the Board authorize the Investment Committee to determine the date to sell the bonds approved in the foregoing resolution.
2.B.(3) Fee Deposit of $100 for MBA Program. Approval of the Board was requested to require MBA applicants to the Indiana Univesity School of Business to make a non-refundable deposit of $100, within the period specified in their acceptance letter, effective Spring Semester of 1987. The deposit will be applied to fees of those who enroll.
2.B.(4) Write-off of Accounts Receivable. Approval was requested to write off accounts receivable as listed as of June 30, 1985:
| Write-Off Requests |
|
| Bloomington | |
| Accounts Receivable Form 32 System |
$ 599.00 |
| Audio-Visual Center | 4,105.08 |
| Bursar: | |
| Central Houses and Rentals | 5,963.27 |
| Financial Aid Repayment | 24,497.27 |
| Library Fines | 26,662.05 |
| Parking Fines | 27,340.87 |
| Returned Check Service Charge | 8,575.40 |
| Miscellaneous Uncollectible Fees | 18,953.95 |
| Student Fees Receivable | 93,486.13 |
| Sponsored Fees Receivable | 987.37 |
| Halls of Residence | 282,837.67 |
| Halls of Residence Returned Checks |
1,035.00 |
| Returned Checks | 30,626.82 |
| Short-term Loans | 31,879.28 |
| Student Health Service | 15,515.06 |
| Campus Bus Service | 522.36 |
| Indiana Daily Student | 7,715.59 |
| Indiana Memorial Union | 4,071.31 |
| Indiana Memorial Union Parking | 427.70 |
| Indiana University Press | 2,879.00 |
| Physical Plant Services | 720.12 |
| Speech and Hearing Clinic | 1,664.87 |
| Student Health Service | 1,996.00 |
| Student Loan Administration | 43,805.28 |
| Total Bloomington | $640,886.47 |
| Indianapolis | |
| Accounts Receivable form 32 System |
$109.00 |
| Bursar: Child Care Center |
3.50 |
| Collection Agency Fee | 64.00 |
| Housing Fees | 12,930.85 |
| Library Fines | 6,034.80 |
| Parking Fines | 687.00 |
| Returned Checks | 45,359.55 |
| Short-term Loans | 2,031.12 |
| Small Claims Court Fees | 27.00 |
| Student Fees Receivable | 127,195.31 |
| Student Health Center | 5.00 |
| Columbus Center Bookstore |
33.70 |
| Student Fees Receivable | 90.62 |
| Returned Check Service Charge | 25.00 |
| Dental Auxiliary Education-Gary | 169.00 |
| Dental Clinic-Indianapolis | 24,082.87 |
| Intermediate Student Loan Funds | 1,597.95 |
| Bookstore | 648.64 |
| Real Estate | 1,256.50 |
| Student Union | 445.97 |
| Nursing Loan Funds | 3,723.98 |
| Travel Advances | 839.02 |
| Sagamore | 1,403.56 |
| Shoreland Towers | 10,020.37 |
| Total Indianapolis | $238,784.31 |
| East | |
| Short-term Loans | $ 200.00 |
| Student Fees Receivable | 1,724.27 |
| Total East | 1,924.27 |
| Kokomo | |
| Bookstore | 117.16 |
| Library Fines | 455.97 |
| Parking Fines | 274.60 |
| Financial Aid Repayment | 377.80 |
| Returned Checks | 204.25 |
| Student Fees Receivable | 972.75 |
| Total Kokomo | $ 2,402.53 |
| Northwest | |
| Bookstore | $ 205.73 |
| Chemistry Breakage Charge | 17.24 |
| Library Fines | 1,849.94 |
| Parking Fines | 618.00 |
| Returned Checks | 2,916.30 |
| Student Fees Receivable | 14,992.13 |
| Total Northwest | $ 20,599.34 |
| South Bend | |
| Library Fines | $ 4,022.20 |
| Parking Fines | 1,514.00 |
| Returned Checks | 1,613.19 |
| Short-term Loans | 1,185.40 |
| Student Fees Receivable | 8,095.20 |
| Total South Bend | $ 16,429.99 |
| Southeast | |
| Child Care Service | $ 100.00 |
| Library Fines | 875.00 |
| Parking Fines | 72.00 |
| Printing and Duplicating | 5.00 |
| Returned Checks | 108.00 |
| Short-term Loans | 50.00 |
| Student Fees Receivable | 2,129.00 |
| Total Southeast | $ 3,339.00 |
| Total Write-Off Request | $ 921,960.72 |
Collection Policies and Procedures
Collection attempts and methods have been reviewed for those departments submitting write-offs. They have followed normal procedures including delinquent notices, follow-up phone calls, and collection agencies, where appropriate. The University retains sufficient information to prevent delinquent individuals and companies from obtaining services until the receivable is paid in full.
In response to the question about whether or not there is an upward or downward trend in the amount recommended for write-off, Mr. Klootwyk explained that the total is somewhat higher because a fully computerized system has permitted including certain accounts receivable such as library and parking fines that were not in the system in the past. Some of those accounts are included in the write-off.
2.B.(5) External Agency Agreement - Journal for Developmental Psychobiology. Approval of the Board was requested to enter into an external agency agreement with the Journal for Development Psychobiology to authorize establishing an account for personnel and other costs associated with editing of the Journal in the Department of Psychology at Bloomington. The administrative fee will be charged.
2.B.(6) External Agency Agreement - Northern Foundation for Health. Approval of the Board was requested of an external agency agreement with Northern Indiana Foundation for Health which will allow for costs of its occupancy and operations on the campus of IU South Bend. The administrative charge and rent will be paid.
2.B.(7) External Agency Agreement Extensions. External agency agreements are to be reviewed each two years to determine that continuing them is appropriate. Approval of the Board was requested to extend the following agreements which have been in existence at least two years, to November, 1987:
BLOOMINGTON
97-140-01 IU Retirement Community, Inc.
97-204-12 Kinsey Institute for Sex Research, Inc.
97-206-25 Organization of American Historians
97-209-29 Fraternity Study Center
97-281-06 American Historical Review
97-329-71 Research In
Social Strategies and Mobility
97-329-76 Social Psychology
Quarterly
97-340-26 Mongolia Society
97-402-40 Indiana Council-Social Studies
97-402-66 Phi
Delta Kappa
97-425-22 Elementary Principals Association
97-425-40 Indiana Association of Public School
Superintendents
97-426-93 Karl Weigl Memorial Fund
97-466-00 Executive Developmental Program Park and
Recreation Administrators
97-466-4O Indiana Park &
Recreation Association
97-466-50 Journal Park &
Recreation Administration
97-490-45 Association-College
Unions-International
97-494-15 IU Staff Council
97-497-82 Society for the Social Studies of Science
INDIANAPOLIS
97-708-00 Indianapolis Center for Advanced
Research
97-761-75 American Board of Pedodontics
97-761-85 University Dental Service Plan
97-791-52 Midwest Alliance in Nursing
97-796-33 Gift
Shop-University Hospital
97-800-12 Community Hospital
Housestaff Reimbursement
97-800-13 Winona Hospital
Housestaff Reimbursement
97-800-14 St. Joseph's Housestaff
Reimbursement
97-800-15 Methodist Hospital Housestaff
Reimbursement
97-800-18 St. Vincent Hospital
Housestaff Reimbursement
97-800-31
Wishard-Administration
97-800-36 Health Insurance
Residents-VA
97-800-64 Our House, Inc.
97-807-31 IUMC Housestaff-Wishard
97-825-86 University
Medical Diagnostic Association, Inc.
97-872-56 Wishard
Memorial Salary-Radiology
97-879-04 American College
Sports Medicine
97-910-41 Indiana Continuing Legal
Education Forum
2.C. A list of special puchases appeared in the agenda, in compliance with policies approved by the Board of Trustees which require reporting of transactions of $5,000 or more, if only one price is received, or if the lowest price offer is not acceptable. (Documentation is on file with purchase records.)
3.A.(1) Report from Architectural Committee. There was no report from the Architectural Committee.
Trustee Black presented the following recommendations and reports from the Construction Committee:
3.B.(1) Ethnozoology Laboratory Air Scrubber - Rawles Hall, Bloomington
Date of bid opening: February 21, 1986
Bidders: 2
Award recommendation:
low bidder, Harrell Mechanical, Inc., Bloomington, Indiana
Amount: $125,708
Estimated cost: $120,000
Funding: 1985-87 Capital Appropriations for Repair and Rehabilitation
The existing air handling system for the Rawles Hall 4th floor Ethnozoology laboratories is inadequate for proper ventilation of the area, and research activities have been suspended until modifications are undertaken. This contract provides for a completely new exhaust system to include ductwork, piping for heating and cooling equipment, and air handling unit and pump, and all new wiring. A new chiller, heat exchanger, and pump will be installed in the basement of the building to support the system, and corridor walls of the laboratories will be reconstructed to improve fire rating.
3.B.(2) Reroofing-Eigenmann Hall, Bloomington
Date of Bid opening: February 20, 1986
Bidders: 13
Award recommendation:
low bidder, Nu-Tec Roofing Contractors, Inc., Indianapolis
Amount: $66,097
Estimated cost: $100,000
Funding: Eigenmann Building Repair
Account 92-430-81
The existing roof on this dormitory is badly blistered and has deteriorated beyond expedient repair. This contract provides for the removal of loose gravel and the installation of new insulation board, a ballasted EPDM rubber membrane over the existing built-up roof, and new perimeter flashing.
3.B.(3) Air conditioning - Harper and Jenkinson Halls, Foster Quad, Bloomington
Date of bid opening: February 18, 1986
Bidders: 3
Award recommendation:
low bidder, R. E. Griesemer, Inc., Indianapolis, Indiana
Amount: $1,019,000
Estimated cost: $1,000,000
Funding: Foster Quad Building Repair
Account 91-432-21
This project is the second of a two-phase plan to air condition Foster Quadrangle, and upon its completion, all five buildings of the quad will be air conditioned. All chilled water line installation was completed during the first phase of work last summer; and work under this contract will consist of connection of these two buildings to the main piping system, installation of new heating and air conditioning unit ventilators in all dormitory rooms, and all additional or replacement piping required in the two buildings.
The entire project, including equipment and fees, is estimated to cost $1,250,000. Appropriate State approvals will be requested.
3.B.(4) Renovation of Lecture Hall 013-Ballantine Hall, Bloomington
Date of bid opening: February 25, 1986
Bidders: 3
Award Recommendation:
low bidder, Neidigh Construction, Inc. Bloomington, Indiana
Amount: $130,725 (Base bid $100,600
Alt. #l + 26,175
Alt. #2 + 3,950
$130,725)
Estimated cost: Base bid $133,265
Alt. #l + 56,400
Alt. #2 + 6,500
$196,165
Funding: 1985-87 Capital Appropriations for Repair and Rehabilitation
The main lecture hall in Ballantine hall, Room 013, has not been renovated since it was originally constructed, and this project will provide for a complete upgrade of this facility. Contract work includes cleaning and repair of flooring; installation of carpeting in aisles; application of new vinyl wall covering and acoustical wall treatment, construction of a new chalkboard wall with power chalkboard and projection screen; and new lighting and painting of the existing ceiling, doors and trimwork. The room's sound system will be replaced; and alternate prices were requested for connecting various rooms at the north end of Ballantine Hall to the central chilled water system, for providing higher grade sound system than that specified in the base bid specifications, and for ceiling-mounted video projection equipment. All seating in the room will be replaced under separate order to a seating manufacturer.
3.B.(5) University Middle School renovation for Bloomington Academic Computing Services, Bid Package 4, Bloomington
Date of bid opening: February 27, 1986
Bidders: 5
Award recommendation:
Goheen Construction, Bloomington, Indiana
Amount: $2,072,500 (Base bid $2,192,000
Less negotiated items - 119,500
$2,072,500
Estimated cost: Base bid $1,185,400
Funding: 1985-87 Capital Appropriations for Repair and Rehabilitation
This bid package provides for interior finishes and mechanical and electrical work at the University Middle School for relocation of Bloomington Academic Computing Services. Interior work includes installation of carpet tile, ceramic restroom tile, and a new lay-in ceiling with fluorescent lighting fixtures; construction of floor to ceiling partitions; application of vinyl wall covering; and painting. Required plumbing will be roughed-in, and a sound and paging system will be installed. Contract work also provides for hook-up of mechanical and electrical equipment previously acquired, to include electrical switchgear and an uninterruptible power source, stand-by generators, chillers, cooling tower, and an evaporative cooler for the computer room. Alternate prices were requested for an entrance canopy, different fire alarm system, modified Halon system release mechanisms, and for parking lot lighting at the site.
The entire renovation project is estimated to cost $4,000,000. Appropriate State approvals have been received.
3.B.(6) Central Chilled Water System Expansion, Bid Package II, Indianapolis.
Date of bid opening: February 24, 1986
Bidders: 5
Award recommendation:
low bidder, North Mechanical Contracting, Inc., Indianapolis
Amount: $247,000
Estimated cost: $220,000
Funding: Allocations from major capital projects currently underway and planned for the Indianapolis campus
This project represents the second phase of development of a central chilled water system to provide cooling for campus facilities. Contract work consists of extension of 18" underground piping from a point south of the Medical Science Building east to the machine room at University Hospital, connection of piping to existing pumps and installation of 12" piping to the crawl space of the hospital to the northeast corner of the facility to support future surgery expansion. A retaining wall near the hospital dock will be modified to allow for pipe installation, and the large 18" main will be stubbed off for future connecting of the proposed Medical Research Center. Work includes installation of new controls and hook-up to the campus' Energy Management System, and relocation of two exterior light fixtures and a fire hydrant. An alternate price was requested for extending 12" crawl space piping to the southeast corner of University Hospital to support future expansion of the central system.
The entire central chilled water system expansion project, including fees, is estimated to cost $3,400,000, and appropriate State approvals have been received.
3.B.(7) Second floor renovation - University Hospital Obstetrics and Gynecology, Indianapolis
Date of bid opening: February 19, 1986
Bidders: 2
Award recommendation:
low bidder, Summit Construction Co., Inc., Indianapolis, Indiana
Amount: $321,016 (Base bid $317,966
Alt. #4 + 200
Alt. #5 + 225
Alt. #6(1) + 2,300
(2) + 125
(3) + 200
$321,016)
Estimated cost: Base bid $330,000
Alt. #4 + 1,500
Alt. #5 + 250
Alt. #6(1) + 2,090
(2) + 110
(3) + 220
$334,170
Funding: Hospital Repair and Improvement Reserves
The Patient care rooms and related support space serving obstetrics and gynecology, located in the center, North and South Wings of the second floor of University Hospital, have received only minor maintenance since they were constructed and are in need of a complete upgrade. Thirty-two patient rooms will be refinished, as will support areas including waiting rooms, doctors and nurses stations, laboratories, storage and conference rooms, examination rooms, the labor and delivery room, reception areas, and elevator lobbies. Work includes installation of carpeting, and application of vinyl wall covering, and installation of new handrails and ceiling tile. Some minor electrical and mechanical systems renovation will also be undertaken as part of the project. Alternate prices have been accepted for modifying room N213 door frame, installing glass panel in room W200, and the addition of drapery tracks in various rooms.
The entire project, including fees, is estimated to cost $425,000. State approvals have been requested.
3.B.(8) Renovation of Medical Science Building for Sports Medicine Laboratories, Indianapolis
Date of bid opening: February 19, 1986
Bidders: 6
Award recommendation:
low bidder, Summit Construction Co., Inc., Indianapolis, Indiana
Amount: $315,025 (Base bid $293,525
Alt. #l + 21,500
$315,025)
Estimated cost: Base bid $360,000
Alt. #l + 20,000
$380,000
Funding: Pathology Services
Account 21-857-05
This project consists of renovation of approximately 4,200 gross square feet of space in the Medical Science Building to upgrade existing sports medicine facilities on the first floor of the building and conversion of basement storage areas to testing and research laboratories. The first floor laboratory will receive new lighting and lay-in ceiling, casework will be removed, and mechanical system revisions will be undertaken to support installation of additional computer equipment. Basement level space will be reconfigured to accommodate specimen receiving/procession facilities, a procedure bench, body refrigerator, new laboratory casework and laboratory support office and storage facilities. The area will receive new finishes and mechanical, electrical and medical gas systems will be revised and upgraded as required. An alternate price has been accepted to supply and install pre-wired, prefabricated body refrigerator.
The entire project, including fees, is estimated to cost $450,000. Appropriate state approvals have been requested.
3.B.(9) Conference Center, Bid Package II, Indianapolis
Date of bid opening: February 20, 1986
Bidders: 6
Award recommendation:
low bidder, Hagerman Construction Corporation, Fort Wayne, Indiana
Amount: $3,567,148
Estimated cost: $3,567,14&
Funding: $6,000,000 Academic Facilities Bonding, Acts of 1965, as authorized by the 1985 session of the Indiana General Assembly; $6,000,000 in gift funds through the Indiana University Foundation
Construction work to be performed under this second bid package includes all concrete work for the underground parking garage, to include minor earthwork and pouring of the slab on grade, installation of building foundations, construction of the structural concrete frame for the parking garage and Conference Center building, and all required initial plumbing installation. An alternate price was requested for fiber mesh concrete reinforcement for the slab on grade, in lieu of welded wire mesh reinforcing as called for in the base bid documents.
The entire Conference Center project, including fees and equipment, is estimated to cost $12,000,000. Appropriate State approvals have been received.
3.B.(10) Demolition of 3469 Broadway, Northwest
Date of bid opening: February 20, 1986
Bidders: 3
Award recommendation:
low bidder, Henderson and Son Construction Co., Gary, Indiana
Amount: $7,500
Estimated cost: $10,000
Funding: Northwest Parking Operations
Account 60-583-00
The building at 3469 Broadway, the former Club Peradovic, has been vacant for some time and is not useable space for the campus. This contract provides for demolition of the structure, including the foundations and basement floor slab, backfilling of the excavated area and rough grading of the site. This lot and adjacent space will be developed into appropriately landscaped parking lots at a future date.
3.B.(11) Energy Management System Installation - Administration Building and Northside Hall, South Bend
Date of bid opening: February 21, 1986
Bidders: 3
Award recommendation:
low bidder, Johnson Controls, Inc., South Bend, Indiana
Amount: $144,130 (Base bid $44,730
Alt. #lb + 6,000
Alt. #2 +74,800
Alt. #2b + 5,400
Alt. #5 +13,200
$144,130)
Estimated cost: Base bid $120,000
Alt. #lb + 3,000
Alt. #2 +
75,000
Alt. #2b + 3,500
Alt. #5
+ 2,100
$203,600
Funding: 1985-87 Capital Appropriations for Repair and Rehabilitation and funds from an Energy Conservation Measures Grant through the Department of Energy
This project provides for installation of a direct digital control central Energy Management System for the Administration Building and Northside Hall on the South Bend campus. The system will include a central processing unit and central console equipment to be located in the Administration Building; all required control panels, wiring and cabling; and installation of sensors necessary to provide data to the central system. Base bid work provides for central system equipment and hook-up to the Administration Building. Connecting Northside Hall to the system has been bid as an alternate to allow for development of a project within the available grant/capital funds budget. Alternate prices were also requested to expand the system to include Greenlawn and Riverside Halls, to provide monitoring of chillers and metering in all facilities, to provide secondary console equipment in Northside Hall, and to acquire enhanced central processing equipment in lieu of the IBM-XT specified in the base bid. Receipt of multiple alternate pricing at this time will allow campus officials greater latitude for expansion of the system within available funding and provide a solid basis for evaluating the pricing of future system expansion.
3.B.(12) Irrigation System installation - Recreational fields, Richmond
Date of bid opening: February 24, 1986
Bidders: 6
Award recommendation:
low bidder, Indianapolis Irrigation Co., Zionsville, Indiana
Amount: $14,572.10
Estimated cost: $15,000
Funding: East Physical Plant
Plant 03-673-10
This project provides for installation of an automatic sprinkler system for the athletic fields on the East campus. Base bid work includes tapping into an existing water main at the site; installation of metering equipment; valving and all electrical, sprinkler heads to irrigate the soccer fields. Contract work also includes running a system branch water line to the west edge of existing softball fields. Alternate prices have been requested for installation of lateral sprinkler lines to irrigate the softball diamonds and surrounding areas and for lines to irrigate the tennis court grounds.
3.C.(1) Hotel Project Agreement, Indianapolis. Approval of the Board was requested for an agreement with University Development Group I, Indianapolis, Indiana, for hotel/commercial development on the Indiana University-Purdue University at Indianapolis campus.
Mr. York explained that copies of the following resolution, together with the proposed Hotel Project Financing Agreement referred to in the resolution, had been distributed to members of the Board of Trustees. The effect of the resolution is to authorize entering into the Agreement, as well as into a real estate lease and other supplemental agreements such as easements, operating agreements, and parking lot arrangements. The resolution also authorizes the President, Executive Vice President, or Treasurer to negotiate some of the specific details of the lease and supplemental agreements within the basic terms set out in the financing
Agreement, to secure necessary approvals from governmental agencies, and to take action as may be necessary and convenient to proceed with the project.
RESOLUTION
WHEREAS, the Indiana General Assembly of 1979, by Public Law 215 (Indiana Code 20- 12-1.5), found and declared that there is a need for the development of various facilities to properly service the various campuses of Indiana University, that additional and alternative methods should be provided for the development and financing of such facilities, and that such facilities would provide additional employment opportunities and promote economic development, and
WHEREAS, by resolution made and adopted by the Trustees of Indiana University ("University") at its meeting on May 3, 1985, acting pursuant to Indiana Code 20-12-1.5, the University resolved that certain real property situated on the campus of Indiana University-Purdue University at Indianapolis ("IUPUI"), more particularly that property bounded on the north by North Street, on the east by Blake Street, on the south by West Michigan Street, and on the west by Agnes Street, should be developed so as to create thereon a conference center and hotel facility with underground parking facilities, to provide meeting space, temporary lodging quarters, off-street parking, and ancillary retail and service establishments to the IUPUI campus and the students, faculty, staff, patients, and visitors of the University (herein collectively called the "Project"); and
WHEREAS, by resolution made and adopted on May 3, 1985, the University further resolved that development of the hotel portion of the Project, including payment of certain costs of the University in connection with the Project and the provision of the ancillary retail and service establishments (herein collectively called the "Hotel Project") should be undertaken by private developers; and
WHEREAS, pursuant to 1.C. 20-12-1.5-5, the University sought out persons interested in undertaking the Hotel project by means of a Request for Information from Potential Developers, advertised in newspapers of general circulation in Indianapolis, Bloomington, and Lafayette during June of 1985, and the University subsequently circulated a Request For Proposals from Private Developers among the several persons expressing an interest in development of the Hotel Project; and
WHEREAS, based upon the proposals received and upon the criteria set forth in its Request for Proposals from Private Developers, the proposal submitted by University Development Group I ("the Developer") was selected by the University at the meeting of The Trustees of Indiana University on October 4, 1985, and now University and the Developer desire to enter into an agreement in order to set forth the terms and conditions on which the Hotel Project shall be developed and the responsibilities and undertakings of the parties in connection wherewith, and to authorize and empower the Treasurer of Indiana University to make and enter a Hotel Project Financing Agreement, a real estate lease, an operating agreement and such other agreements and documents which are consistent with the major terms and conditions of the Hotel Project financing Agreement as it has been distributed and considered by this board, to take such other actions as are necessary or convenient to implement the Hotel Project financing Agreement, and to secure approvals of state governmental agencies and the Governor in compliance with the requirements of Indiana Code 20-12-1.5;,
NOW THEREFORE, BE IT RESOLVED, that the President of Indiana University, the Executive Vice President of Indiana University or the Treasurer of Indiana University, with the advice of counsel, to negotiate and determine more specific terms and provisions of the lease, the operating agreement, and other agreements as are necessary or convenient and as are consistent with the terms and conditions of the Hotel Project Financing Agreement; and
BE IT FURTHER RESOLVED, that the Treasurer of Indiana University is authorized and empowered to execute and deliver the foregoing agreement, documents and other instruments and to take all other actions necessary or convenient to accomplish the purpose of this resolution.
3.C.(2) Planning-Classroom Building, Indiana University Northwest Approval of the Board was requested to apply for funds in the amount of $65,000 from the Higher Education Academic Facilities Planning fund to support preliminary design efforts for a new Classroom Building at the Indiana University Northwest campus. Programmed at approximately 66,000 gross square feet, it is estimated the project cost will be in the $7.0 to $7.5 million range.
3.D.(1) Reroofing - Graduate Townhouse, Indianapolis. Approval of the Board was requested for a change order, in the amount of an additional $22,326, to the contract with S. C. Nestel Company, Inc., Indianapolis, Indiana, for the replacement of wood fascia board, including any damaged wood blocking around the top perimeter of the five townhouse buildings, covering new board with prepainted galvanized metal, and flashing with compatible materials. This additional work is required due to water penetration and rapid deterioration of the roof perimeter.
3.D.(2) Approved Change Orders. A list of approved change orders appeared at the end of this section of the agenda for information of the Board. (A copy is filed with the papers for this meeting.)
ACTION ITEMS
4.A.(1) For Joseph L. Goss, a change in title from Supervisor, Gift Office, Office of the Treasurer, to Director of Printing Services, Office of the Treasurer, effective February 3, 1986.
REPORT ITEMS
ITM/MUCIA COOPERATIVE PROGRAM IN MALAYSIA
4.A.(2) Walter Craig Blinn, as Visiting Professor of Physics, for the second semester of the 1985-1986 academic year.
Stephen A. Douglas, Visiting Associate Professor of Political Science, extension of appointment to May 31, 1987. Academic salary will be paid by the University of Illinois.
Abdul Halim Bin Mohd. Hashim, as Visiting Lecturer in Chemistry, for the period January 1, 1986 to December 31, 1986. Academic salary to be paid by The Institute Teknologi MARA in Malaysia.
Halila Jasmani, as Visiting Lecturer in Chemistry, for the period January l, 1986 to December 31, 1986. Academic salary to be paid by The Institute Teknologi MARA in Malaysia.
Norashikin Saim, as Visiting Lecturer in Chemistry, for the period January 1, 1986 to December 31, 1986. Academic salary to be paid by The Institute Teknologi MARA in Malaysia.
ACTION ITEMS
4.B.(1) Roger Temam a Professor of Mathematics, with tenure, College of Arts and Sciences, beginning August 1986.
4.B.(2) Clifford E. Grigsby, Associate Professor of Education, School of Education-Indianapolis, early retirement effective January 13, 1986 with the title Associate Professor Emeritus of Education.
4.B.(3) Philip Appleman, Distinguished Professor of English, College of Arts and Sciences, early retirement as an exception under the 18-20 year plan, effective May 1986 with the title Distinguished Professor Emeritus of English.
REPORT ITEMS
4.B.(4) Richard M. Fraher as Associate Professor of Law, School of Law-Bloomington, for the period August 1986 to May 1989.
4.B.(5) Stephen Harris Cape as Assistant Librarian and Cataloger of Rare Books and Special Collections, Lilly Library, University Libraries, Bloomington, for the period January 13, 1986 to June 30, 1987.
4.B.(6) Susan Holly Stocking as Assistant Professor of Journalism, part-time, School of Journalism-Bloomington, for the second semester of the 1985-86 academic year.
4.B.(7) James A. Strain as Adjunct Assistant Professor of Law, School of Law-Bloomington, for the second semester of the 1985-86 academic year.
4.B.(8) Sharon A. Schmidt as Affiliate Librarian, Reference, School of Medicine Library, University Libraries, IUPUI, for the period February 1, 1987.
4.B.(9) Arlene Moore Sievers as Assistant Librarian, Serials, University Libraries, I.U. Fort Wayne, for the period February 1, 1986 to June 30, 1987.
4.B.(10) Dallas Draper as Visiting Professor of Music, School of Music, for the second semester of the 1985-1986 academic year.
4.B.(11) Carlos Montane as Visiting Associate Professor of Music, School of Music, for the second semester of the 1985-1986 academic year.
4.B.(12) Inge Perko Separovic as Visiting Professor of Political Science, College of Arts and Sciences, for the second semester of the 1985-1986 academic year, without stipend.
4.B.(13) Rick L. Morgan as Visiting Assistant Professor of Psychology, College of Arts and Sciences, for the second semester of the 1985-1986 academic year.
4.B.(14) Rose Jackson as Visiting Professor of Education, School of Education-Bloomington, for the second semester of the 1985-1986 academic year.
4.B.(15) For Christopher J. Waller, a change in title from Lecturer to Assistant Professor of Economics, College of Arts and Sciences, for the period January 1986 to May 1988.
4.B.(16) For Michael W. Hamburger, a change in title from Lecturer to Assistant Professor of Geology, College of Arts and Sciences, for the period January 1986 to December 1988.
4.B.(17) For Kathryn Lee Sorury, reappointment with a change in title from Visiting Affiliate Librarian and Cataloger to Assistant Librarian and Cataloger, Cataloging Department, University Libraries, Bloomington, for the period January 20, 1986 to June 30, 1987.
4.B.(18) For Virginia L. Mauck, Associate Librarian Emeritus, approval to serve as Manuscripts Cataloger, Lilly Library, University Libraries, Bloomington, for the period January l, 1986 to December 31, 1986.
4.B.(19) For Georges Janzer, Professor Emeritus of Music, School of Music, approval to teach during the second semester of the 1985-1986 academic year.
4.B.(20) For Vera Scammon, Professor Emeritus of Music, School of Music, approval to teach during the second semester of the 1985-86 academic year.
4.B.(21) For Lucy Jacobs, Associate Scientist and Assistant Director, Bureau of Evaluative Studies and Testing, the additional title of Assistant Professor of Education, part-time, School of Education-Bloomington, beginning January 1, 1986.
4.B.(22) For Steven Greenspan, reappointment as Visiting Assistant Professor of Psychology, College of Arts and Sciences, for the second semester of the 1985-1986 academic year and the additional title of Research Associate for the period January l, 1986 to May 31, 1986.
4.B.(23) For Diane Kewley-Port, Assistant Scientist in Speech and Hearing Sciences and Adjunct Assistant Professor of Computer Science, the additional title of Assistant Professor of Speech and Hearing Sciences, part-time, College of Arts and Sciences, for the second semester of the 1985-1986 academic year.
4.B.(24) For Gary R. Kidd, Assistant Scientist in Speech and Hearing Sciences, the additional title of Assistant Professor of Psychology, part-time, College of Arts and Sciences, for the second semester of the 1985-86 academic year.
4.B.(25) For Freda Kaufmann, reappointment as Assistant Professor of Music, part-time, School of Music, for the second semester of the 1985-86 academic year.
4.B.(26) For Elizabeth P. Hodges, Adjunct Assistant Professor of Law, School of Law-Bloomington, the additional title of Adjunct Assistant Professor, Honors Division, for the second semester of the 1985-86 academic year.
4.B.(27) For Richard B. Miller, a change in title from Visiting Assistant Professor of Religious Studies to Assistant Professor of Religious Studies, College of Arts & Sciences, for the period January 1986 to May 1988.
4.B.(28) For Lalene Day, Assistant Professor of Music and Director of Music Therapy, I.U. Fort Wayne, the additional title of Visiting Assistant Professor of Music, School of Music, for the second semester of the 1985-86 academic year.
4.B.(29) For Camilla Heid, Acting Director and Project Director, Center for Urban Multicultural Education, School of Education-Indianapolis, the additional title of Assistant Professor of Education, part-time, School of Education-Indianapolis, for the period February 1, 1986 to September 30, 1986.
4.B.(30) For Helen Rieselbach, reappointment with a change in title from Visiting Assistant Professor to Assistant Professor, part-time, Honors Division, for the second semester of the 1985-1986 academic year.
4.B.(31) For James King, Professor of Music, School of Music, leave of absence without pay for the second semester of the 1985-86 academic year.
4.B.(32) For Neyland G. Clark, Visiting Assistant Professor of Education, School of Education-Bloomington, cancellation of appointment for the second semester of the 1985-1986 academic year.
4.B.(33) For Valerie A. Gondek, Affiliate Librarian, Serials, School of Medicine Library, University Libraries, IUPUI, resignation effective February 18, 1986.
4.B.(34) For Frances Y. Whitehead, Assistant Professor of Fine Arts, College of Arts and Sciences, resignation effective December 1985 to accept a position at The School of the Art Institute of Chicago.
4.B.(35) It was recommended that the following be appointed to the Graduate School faculty:
Eric R. Hostetter Fine Arts
ACTION ITEMS
4.C.(1) For Charles J. Goodacre, a change in title from Associate Professor of Fixed & Removable Partial Prosthodontics, part-time, to Associate Professor of Prosthodontics, with tenure, and Chairman of the Department of Prosthodontics, School of Dentistry, beginning July l, 1986.
4.C.(2) For Rowland A. Sherrill, Associate Professor of Religious Studies, the additional appointment as Chairperson of the Department of Religious Studies, School of Liberal Arts, for the period July l, 1986 to June 30, 1989.
4.C.(3) Edward W. Farrell, Associate Professor and Director of Dental Auxiliary Education at I.U. Northwest, School of Dentistry, early retirement, effective June 30, 1986.
4.C.(4) Joe G. White, Associate Professor of Complete Denture, School of Dentistry, early retirement as an exception under the 18-20 year plan, effective March 31, 1986.
4.C.(5) Mary V. Blasingham, Assistant Professor of English, School of Liberal Arts, retirement effective May 1986.
4.C.(6) Frances D. Rhome, Professor of English and Adjunct Professor of Women's Studies, School of Liberal Arts, and Director of the Institute for Humanities Research, IUPUI, retirement effective June 30, 1986, with the title of Professor Emeritus of English.
4.C.(7) Anna-Mary P. Carpenter, Professor of Pathology at the Northwest Center for Medical Education, School of Medicine, retirement effective June 30, 1986.
4.C.(8) Elton T. Ridley, Assistant to the Director, Division of Allied Health Sciences, School of Medicine, early retirement as an exception under the 18-20 year plan, effective June 30, 1986.
REPORT ITEMS
Sharon A. Schmidt - see 4.B.(8)
4.C.(9) Marvin Herman as Adjunct Professor of Mechanical Engineering, School of Engineering and Technology, beginning March 1986, without stipend.
4.C.(10) James H. Anderson, Jr. as Clinical Associate Professor of Medicine, School of Medicine, for the period February 1, 1986 to June 30, 1989, without stipend.
4.C.(11) Louis J. Angelicchio as Clinical Assistant Professor of Orthopaedic Surgery, School of Medicine, for the period February 1, 1986 to December 31, 1986, without stipend.
4.C.(12) Kenneth W. Beckley as Clinical Assistant Professor of Medicine, School of Medicine, for the period February 1, 1986 to June 30, 1989, without stipend.
4.C.(13) Vincent L. Fragomeni as Clinical Assistant Professor of Orthopaedic Surgery, School of Medicine, for the period January 1, 1986 to December 31, 1986, without stipend.
4.C.(14) Wendy L. Kindig as Clinical Assistant Professor of Medicine, School of Medicine, for the period February 1, 1986 to June 30, 1989, without stipend.
4.C.(15) Roland D. Paegle as Clinical Professor of Pathology at the Muncie Center for Medical Education, School of Medicine, for the period January 1, 1986 to December 31, 1988, without stipend.
4.C.(16) Teresa J. W. Trierweiler as Clinical Assistant Professor of Family Medicine, School of Medicine, for the period March 1, 1986 to February 28,1987, without stipend.
4.C.(17) Andrew J. Vicar as Clinical Assistant Professor of Orthopaedic Surgery, School of Medicine, for the period January 1, 1986 to December 31, 1986, without stipend.
4.C.(18) Taiichi Shiotani as Visiting Associate Professor of Experimental Oncology, School of Medicine, for the period February 1, 1986 to January 31, 1987.
4.C.(19) Yong-su Zhen as Visiting Professor of Experimental Oncology, School of Medicine, for the period February 1, 1986 to November 30, 1986.
4.C.(20) For John W. Hill, a change in title from Lecturer to Assistant Professor of Accounting, School of Business-Bloomington, for the period January 1986 to May 1988.
4.C.(21) For Roann R. Kopel, a change in title from Lecturer to Assistant Professor of Accounting, School of Business-Bloomington, for the period January 1986 to May 1988.
4.C.(22) For James E. Jones, Associate Professor of Pediatric Dentistry, School of Dentistry, the additional appointment as Associate Professor of Plastic Surgery, part-time, School of Medicine, beginning March 7, 1986, without additional stipend.
4.C.(23) For Rose M. Jones, a change in title from Assistant Professor of fixed & Removable Partial Prosthodontics, part-time, to Assistant Professor of Fixed 6 Removable Partial Prosthodontics and Dental Hygiene, part-time, School of Dentistry, beginning January l, 1986.
4.C.(24) For Charles L. Nelson, Assistant Professor of Oral & MaxillofacialSurgery, School of Dentistry, the additional appointment as Professor of Plastic Surgery, part-time, School of Medicine, beginning March 7, 1986, without additional stipend.
4.C.(25) This item was deleted.
4.C.(26) For William J. Jackson, reappointment as Visiting Assistant Professor of Religious Studies, School of Liberal Arts, for the 1986-87 academic year.
4.C.(27) For Charles E. Blevins, Professor and Chairman of the Department of Anatomy, School of Medicine, the additional appointment as Professor, part-time, School of Dentistry, beginning January 1, 1986, without additional stipend.
4.C.(28) For Anna-Mary P. Carpenter, retired Professor of Pathology at the Northwest Center for Medical Education, School of Medicine, approval to perform full time duties for the period July 1, 1986 to June 30, 1987.
4.C.(29) For William C. Elliott, correction of action retiring him and reappointment as Clinical Associate Professor of Medicine, School of Medicine, for the period July 1, 1986 to June 30, 1989, without stipend.
4.C.(30) For Denis K. English, Assistant Scientist in Medicine and Pathology, the additional appointment as Assistant Professor of Medicine, part-time, School of Medicine, beginning March 1, 1986, without additional stipend.
4.C.(31) For Roy W. Geib, a change in title from Assistant Professor of Microbiology & Immunology to Assistant Professor of Microbiology & Immunology and Pathology at the Terre Haute Center for Medical Education, School of Medicine, for the period January 1, 1986 to June 30, 1987.
4.C.(32) For Susan J. Moore, a change in title from Visiting Assistant Professor to Assistant Professor of Nursing, School of Nursing, for the period February 1, 1986 to June 30, 1987.
4.C.(33) For Shou-Eng Koo, Professor of Economics, School of Liberal Arts, extension of leave of absence without pay for the 1986-87 academic year and request that continuation of TIAA-CREF benefits be based on full rate of pay while on leave.
Valerie A. Gondek - See 4.B.(33)
4.C.(34) Philip A. Shea, Associate Professor of Neurobiology and Biochemistry, part-time, School of Medicine, resignation effective January 31, 1986 for personal reasons.
REPORT ITEMS
4.D.(1) For Carol S. Browne, a change in title from Lecturer in Education, part-time, to Assistant Professor of Education, part-time, for the second semester of the 1985-86 academic year.
REPORT ITEMS
Arlene Moore Sievers See 4.B.(9)
4.E.(1) For Scott F. Argast, a change in title from Lecturer in Geology to Assistant Professor of Geology for the period January 1, 1986 to May, 1987.
4.E.(2) Kenneth M. Hinkel, as Visiting Assistant Professor of Geography, for the second semester of the 1985-1986 academic year.
4.E.(3) For Mary Kathleen Hahn, Assistant Professor of Business and Economics, leave of absence without pay for the second semester of the 1985-1986 academic year.
4.E.(4) Richard V. Wall, Assistant Professor of French, resignation effective May, 1986.
No items.
REPORT ITEMS
4.G.(1) For John R. Morris, a change in title from Visiting Assistant Professor of Physics to Assistant Professor of Physics, for the period January, 1986 to May, 1988.
4.G.(2) Jo Anne Blackford, as Visiting Assistant Professor of Nursing, for the second semester of the 1985-1986 academic year.
ACTION ITEMS
4.H.(1) Elaine Gottlieb Hemley, Professor of English, retirement, effective May, 1986.
4.H.(2) Edward J. Specht, Professor of Mathematics, retirement, effective May, 1986.
4.H.(3) Loren Waltz, Professor of Management, early retirement as an exception under the 18-20 year plan, effeCtive June 30, 1986.
REPORT ITEMS
4.H.(4) For Rollin A. Lasseter, reappointment as Adjunct Assistant Professor of English for the second semester of the 1955-1986 academic year.
4.H.(5) For Julia Peyser, a change in title from Adjunct Lecturer of Communication Arts to Adjunct Assistant Professor of Communication Arts for the second semester of the 1985-1986 academic year.
4.H(6) Mohamed Aslam Khan, as Visiting Assistant Professor of Chemistry, for the second semester of the 1985-1986 academic year.
4.H.(7) For Jacquelyn Collins, Adjunct Assistant Professor of English, cancellation of appointment effective January 1, 1986.
No Items.
Approval was requested for the award of degrees as of March 8, 1986.
Approval was requested of recommendations for Distinguished Rank appointments. (These appointments will be announced on Founders Day and reported for the record at the May 9, 1986 meeting.)
Trustee Gates reported that disclosure statements received from University employees listed below for the 1985086 year had been reviewed by the Personnel Committee and will be forwarded to the State Board of Accounts:
Ned C. Hill/William L. Sartoris
Louis F. Biagioni
Approval of the Board was requested of the following resolution authorizing adoption of a flexible benefits plan which will permit employees to elect to reduce salary and require the University to place the amount of such reduction into an account from which may be paid the individual employee's health insurance premiums, medical expenses, dependent care expenses and other expenses which federal tax laws permit as deductions from taxable income.
RESOLUTION
WHEREAS, a draft of an employee benefit plan of a type commonly known as a Flexible Benefits Plan ("the Draft Plan") has been presented to the members of this Board and is on file with its Secretary;
WHEREAS, flexible benefits plans in general provide that an employer may permit employees, individually, to elect to reduce salary and direct the employer to place the amount of such reduction into an account from which may be paid the individual employees's health insurance premiums, medical expenses, dependent care expenses and certain other expenses which federal tax laws permit as deductions from taxable income;
WHEREAS, it will be of financial advantage to those employees of Indian University who choose to be covered by the flexible benefits plan and results in neither advantage nor disadvantage to employees who choose not to be covered;
WHEREAS, the flexible benefit plan as presented in the Draft Plan does not result in the provision of any additional benefits paid for by the University and is expected to result in a saving of expenses to the University as well as beneficial to employees who elect to participate in it;
WHEREAS, the President and other administrative officers of the University have recommended that a flexible benefits plan be approved by this Board and that implementation of such plan be accomplished as soon as possible;
NOW, THEREFORE, RESOLVED: That the recommendations made to this Board are hereby approved and either the President or the Treasurer of Indiana University is hereby authorized to adopt and execute a flexible benefits plan similar to the Draft Plan submitted to this meeting, but with such changes as may be deemed advisable from time to time to provide to employees the opportunity to make elections among fringe benefits by way of salary reduction or re-direction as may be permitted by law and which are feasible, taking into account the benefit programs authorized by this Board;
FURTHER RESOLVED, that the plan adopted and executed by either the President of Treasurer, according to the authority herein delegated to each of therm, may be implemented in its entirety or in phases according to their best judgement;
FURTHER RESOLVED, that there is hereby delegated to the President and Treasurer of Indiana University all authority that may be necessary or convenient to approve, execute and deliver such documents, forms or other writings and to take such other and further action as may be necessary to place into effect and implement the Draft Plan (or such variation as is adopted), and to amend it from time to time;
FURTHER RESOLVED, that the flexible benefits plan which may be adopted, including all or any of its component parts, may be terminated or discontinued at any time if in the judgement of the President and Treasurer a change in tax laws or any other change of circumstances may make such termination or discontinuance advisable;
FURTHER RESOLVED, that the President and Treasurer may delegate to others, including Personnel officers and Payroll employees such duties and authority as may be required to implement the flexible benefits plan.
On motion duly made and seconded, the above personnel matters were unanimously approved.
l. Richard S. Chi, born August 3, 1918 in China, died February 18, 1986. Professor Chi received his degrees in China and England. He joined the faculty of Indiana University in 1969, where he remained until he retired in 1985 with the titles Professor Emeritus of East Asian Languages and Cultures, and Adjunct Professor Emeritus of Philosophy.
2. Arthur R. Hogue, born October 16, 1906 in Pennsylvania, died February 18, 1986. Professor Hogue received his degrees from Oberlin College and Harvard University. He joined the faculty of Indiana University in 1950 where he remained until he retired in 1974 with the title Professor Emeritus of History.
3. Otis P. Starkey, born April 14, 1906 in New York, died January 27, 1986. Professor Starkey received his degrees from Columbia University. He joined the faculty of Indiana University in 1946, serving as Chairman of the Department of Geography until 1956. He retired in 1971 with the title Professor Emeritus of Geography.
Trustee Haley presented the following recommendations from the Committee on Real Estate and Legal Matters:
5.A.(1) Purchase of real estate-Showers Warehouse area, Bloomington. At its meeting held October 4, 1985, The Trustees, in executive session, authorized continuing negotiations for the purchase of a tract of railroad land located in the Showers Warehouse area between Morton and Rogers Streets. The purchase has been consummated on the terms described.
Seller: Illinois Central Gulf Railroad Company
Location: Showers Warehouse area; the railroad spur extending from Eighth Street north to Eleventh Street.
Size: 1.43 acres
Improvements: None (The railroad company will remove its tracks.)
Purchase Price: $47,000
Source of funds: Bloomington Land Purchases
Account 90-204-53
5.A.(2) Proposed lease for copy center-Indiana Memorial Union, Bloomington. The Indiana Memorial Union wishes to provide a copy service for the convenience of its patrons through a lease with a private firm regularly engaged in that business. Invitation for bids were extended to seven such firms in Bloomington, and bids were received from four of the seven. A lease was proposed with Courthouse Square Quick Print, the highest bidder:
Space: Room M-041 located on the Mezzanine floor of the Indiana Memorial Union between the Commons and the Bookstore (551 square feet)
Lessee: Courthouse Square Quick Print, 108 West Sixth Street, Bloomington, Indiana
Term: Three years; July 1, 1986 to June 30, 1989, plus two one-year options for renewal
Rent: Base rent of $1,000 per month plus additional rent of 1/2 cent per page for all copies in excess of 250,000 per year. Base monthly rent for the option periods is $1,157 and $1,215.
Other Terms: The Lessee will remodel the space at its own expense, with the plans to receive prior University approval. The University will provide janitorial service and all utilities except phone service.
Approval of the Board was requested for this lease, subject to appropriate State governmental approvals.
5.A.(3) Proposed lease-Department of Pathology, School of Medicine, Indianapolis. As a result of remodeling in University Hospital, a need has arisen for storage space to house slides of specimens and microscopic sections for the Department of Pathology.
The department has located suitable space in Park 100 on the northwest side of Indianapolis, and proposed a lease agreement with the following major terms:
Lessor: Duke Management Company
Space: 1,800 square feet in Park 100, 5455 West 86th Street, Indianapolis
Term: Five years; March 1, 1986 to February 28, 1991
Rent: First four months at no charge and the remaining 56 months at $637.50 each. (Effective rate $3.97 per square foot per year)
Source of funds: Pathology Services 21-857-05
Approval of the Board was requested for this lease.
5.A.(3) (There were no Regional Campus real estate matters for this agenda.)
5.B. (There were no Legal Matters for this agenda.)
6.A.(1) Will of Catherine F. Aspy. The Will of Catherine F. Aspy, Marion County, provided that the residue of her estate would come to The Trustees of Indiana University for the use and benefit of deserving or needy students in the School of Medicine. The funds may be used either for scholarships, loans or grants out of either principal or income. A total of $21,765.99 has been received.
6.A.(2) Will of Miss Cholie Christopher. The Will of Miss Cholie Christopher, Indianapolis, included a bequest for James Whitcomb Riley Hospital of 7.5% of the residue of her estate. The money, which is to be used for cancer research at the Hospital, amounts to $4,500 and has been received.
6.A.(3) Will of Frances I. Owen. The Will of Frances I. Owen, Jackson County, left the residue of her estate to the Indiana University School of Medicine to be used for research in "any one or more of the fields of Heart, Cancer and Diabetes."
6.A.(4) Estate of Golda L. Rice. A final distribution of $704.25 has been made from the Estate of Golda L. Rice, Putnam County, as follows:
$352.13 for the benefit of Robert W. Long Hospital making a total of $15,890.63
$352.12 for the benefit of James Whitcomb Riley Hospital, making a total of $15,890.62
6.B. The following exhibits appear as a part of the agenda for information of the Board:
7. Report of Grants and Contracts made to Indiana University Foundation - January, 1986
8. Report of Grants and Contracts made to Indiana University - January, 1986
9. Construction Progress Report-March 8, 1986
10. Personnel Reports (January, 1986)
11. Fiscal Reports:
(a) Auxiliary
Enterprise and Service Accounts-Interim Operating Advances-December 31,
1985
(b) Auxiliary Enterprise Accounts-Financial
Reports-Financial Reports-July 1, 1985 through December 31, 1985
Addressing Chancellor Elliott, Trustee Stoner expressed appreciation, for himself and all the Board members and University staff who had come to Indiana University Northwest, to her and her staff for making this meeting memorable and productive. Remarks by Trustee Gates
Reminding the Board that the basketball team would play Michigan in the final season game this afternoon, Trustee Gates suggested that the Board authorize a letter to be sent to Coach Knight to congratulate him and the team for their performance this year.
The Trustees adjourned at 11:25 a.m., to meet again on call of the Secretary on April 5, 1986, at the Indianapolis campus.
Robert E. Burton, Secretary
THE
TRUSTEES OF INDIANA UNIVERSITY