Field Name | Meaning and Usage | Usage Notes | Repeatable |
---|
ABSTRACT |
This is a field that stores a free text description of the contents
of the image.
| Free text description of the image. | false |
---|
ACCESSION_NUMBER |
TBD
| Accession or collection number for the collection to which this image belongs. | true |
---|
ACQUISITION_DATE | TBD | Date the photograph was acquired, dontated or recieved. | false |
---|
ALTERNATE_ID |
TBD
| This is an identifier assigned to this object other than the one used by the photocat system. This field is typically for internal and search purposes only. It is *not* required to be unique or validated in any way. | true |
---|
BUILDING_PICTURED |
TBD.
| | false |
---|
CALL_NUMBER |
TBD
| | false |
---|
TITLE_CONTROL_NUMBER |
TBD
| This is the title control number of a record describing the same item as this record in IU's catalog. This number may have been used at ingest time to pre-populate fields. | false |
---|
CAPTION |
This is a field that stores a caption that was written on the physical
image (prior to digiziation).
| This field is for a verbatim transcription of notes or text written or printed on the physical item. Textual information that is part of the image (such as words within a painting, text that was captured in the photograph, or words that were reproduced by a painter because they appeared on the subject of the painting, are typically not the sort of content that should be included in this field. Instead, such information may be included in a Notes field. | false |
---|
CITY |
TBD.
| | false |
---|
COLOR_CORRECTION |
TBD.
| For items that need color correction (like those that have embedded color profiles that aren't rendered properly in popular browsers) select a value indicating that it is needed in this field. | false |
---|
CONTINENT |
TBD.
| | false |
---|
COPYRIGHT_OWNER |
TBD
| The name of the individual or corporation that owns the copyright to this image. | false |
---|
CORPORATE_NAME_SUBJECT |
TBD.
| | true |
---|
COUNTRY |
TBD.
| The country pictured or where the photograph was taken. | false |
---|
COUNTY |
TBD.
| | false |
---|
CREATOR |
TBD
| The name of an individual who created the depicted work. | false |
---|
DATE_TAKEN |
This represents the date the photograph was originally taken. The
input controls for this field should support an intuative and unambiguous
way to specify less-precise dates, like "the 1970s".
| Date the photograph was originally taken. Include as much detail as is available, including month and day when known. | false |
---|
DATE_TAKEN_FREE_TEXT |
This field shouldn't be used by new collections. It's a legacy field for
the archives.
| Date the photograph was taken, in the form YYYY-MM-DD. Supply estimated date if no firm date is known. Can provide year, year/month, or year/month/day. If specific year or decade is unknown, can use the form YYY or YY. | false |
---|
DONOR_ID |
TBD
| Number or code given to the image by the donor. | false |
---|
DONOR_NAME |
TBD
| The name of the individual who donated the photograph. | false |
---|
DONOR_NOTES |
TBD
| Name, address, other information about the donor that we can record. | false |
---|
ETHNIC_GROUP |
This is the ETHNIC GROUP field of the LCP collections.
| Name of ethnic groups of persons pictured in the photo. | true |
---|
EVENT | TBD | An event that is the subject of the photograph. | true |
---|
FAMILY_PICTURED |
TBD
| | false |
---|
FILM_CODE |
TBD
| | false |
---|
FILM_TYPE |
TBD
| Type of film used for the original photograph. | false |
---|
FOLDER |
TBD
| The folder in which this photograph/negative can be found. | false |
---|
GENRE | co
TBD
| Choose or enter the genre of the item. Genre types for graphic materials designate aspects such as vantage point, intended purpose, characteristics of the creator, publication status, or method of representation. | true |
---|
GEOGRAPHIC_SUBJECT |
This represents a specific geographic place that is the subject
of this photograph. The input widget that exposes this field
should use various and intuative means to allow locations to
be specified (ie, maps/coordinates, controlled vocabularies using
hierarchy based on current political boundaries, or simple location
input.
| Choose or enter the geographic place name that is depicted or otherwise the subject of the photograph. | true |
---|
INTERNAL_NOTES |
This is a field that stores free text that will only be displayed
to the cataloger.
| Information to be displayed to the catalogers and no one else. | false |
---|
KUMASI_ITINERARY |
TBD
| | true |
---|
KUMASI_SET |
TBD
| | false |
---|
LANGUAGE |
TBD
| TBD | true |
---|
LOCATION_CODE |
TBD
| An internal encoding of the location of the physical item in the archive. | false |
---|
MODIFYING_USER | TBD | This field is automatically updated with the username of the user who last modified this record. | false |
---|
PERSON_PICTURED |
This field represents all the persons pictured. This field should
include the names of every person pictured in the photograph, whether
in their entirety or in part. This should not include corporate names
the names of inaimate objects or corporate names as other fields are
more appropriate for that use.
| The name of individuals pictured in the photograph. Western names should typically be represented "familyname, givennames" but no structure is enforced by this field. Attempt to be consistent in name formatting while still representing names in the culturally appropriate way. For more information: see this w3c guide | true |
---|
PHOTOGRAPHER |
The person who took the photograph.
| The name of the photographer who took this picture. | false |
---|
PHOTOGRAPHERS_DESCRIPTION |
This is a field that stores a free text description of the contents
of the image that was provided by the original photographer in unedited
form.
| The description of the subject of the photograph as recorded by the photographer (as opposed to a cataloger). | false |
---|
PHOTOGRAPHER_STUDIO |
The person or studio who took the picture.
| The name of the photographer or studio who took this picture. | true |
---|
PHOTOGRAPHIC_AGENCY |
The studio or agency that took the photograph.
| The name of the agency photographer who took this picture. | true |
---|
PHYSICAL_LOCATION |
The physical location of the original print or negative.
| The physical location of the original print or negatives. | false |
---|
PHYSICAL_LOCATION_SHELF_BOX_FOLDER |
The physical location of the original print or negative.
| The physical location of the original print or negatives. | false |
---|
PLACE_NAME |
TBD.
| | false |
---|
PRINT_SIZE |
TBD
| Size of the print in question. Typically this information is formated like: "8 x 10" where the first number is the short side and the second number is the long side (regardless of orientation). The units are expected to be inches, unless otherwise specified for a collection. | false |
---|
PRINT_TYPE |
TBD
| For photographs whose master image is derived from a print (rather than a negative), this field can capture the type of print. | false |
---|
PROVENANCE |
TBD
| Individual, group, or organization that created or received the items in a collection. | false |
---|
PUBLISHER |
TBD
| The indivdual or corporate that published the photograph. | false |
---|
PUBLICATION_DATE |
TBD
| The date the photograph was published. | false |
---|
RELATED_ITEM |
TBD
| | false |
---|
ROLL_AND_FRAME_NUMBER |
TBD
| | false |
---|
ROTATION_SCHEDULE |
TBD
| Information about the rotation of this photograph between libraries and exhibits. | false |
---|
SECTORS |
This is the SECTORS field of the DLC images.
| Choose or enter a Sector appropriate in this photograph. | true |
---|
RECORD_GROUP |
TBD
| The archival record group in which the described item belongs. | false |
---|
SERIES |
TBD
| The archival series in which this photograph belongs. | false |
---|
SET | TBD | If this photograph is part of a named set of photographs, enter a set name and item name for the set and this item respectively. | false |
---|
STATUS |
TBD.
| The status of this metadata record. The "auto generated" status is the initial status and should be changed immediately with any data entry. Items with "in progress status" will not made public whereas items in "minimal" status are ready for public viewing but need enhancement. The "pending completion" status is a public record that is thought to be complete but has yet to be fully approved. The "cataloged" status is for records that are publicly available and for which no more metadata entry is planned. | false |
---|
SUBMITTED_FILENAME |
TBD
| This is the name the master file had at the point when it was submitted to this workflow. This value won't be displayed in any public-facing interfaces and won't be a part of any of the standard transformations. Its primary purpose is to help locate or identify uncataloged items. | false |
---|
SUBSERIES |
TBD
| The archival subseries in which this photograph belongs. | false |
---|
TITLE |
This field represents the "title" of a photograph. A title is
a cataloger-assigned one-line description of the photograph meant
to describe or identify it as concicely as possible. If the
photograph has special purpose identifying text written on the back
of it or beneath it which may not serve as a general purpose title
consider using a different field for that text (which has a more
specific meaning) and having the cataloger assign a more consistent
or useful title in this field.
By default this field will be rendered with the label "Title" and a
single line input box. The field will not be repeatable and will have
a tool-tip description of the expected usage much like the text above.
| Brief text describing what's featured in the photograph. This should typically be brief (10 or fewer words) but be sufficient to describe this item to someone who couldn't view the the thumbnail image. | false |
---|
TOPICAL_SUBJECT |
This is any topic that is the subject of the photograph. Typically
topics are constrained to a source vocabulary when included in collection
configurations. The data format retains information about the source of
the term which may make values entered as topics more specific (since
"topic" is pretty vague).
It is NOT recommended to use this field type without including a controlled
vocabulary source, and supplying a more clear display label and usage notes.
| Choose or enter a subject present in this photograph. | true |
---|
KEYWORD |
This field was specifically asked for and is different than a topical subject.
It is more like user tagging than anything else.
| Choose or enter a keyword to tag this image. | true |
---|
UNSTRUCTURED_PLACE_NAME |
TBD.
| This place name isn't structured in a reasonable way should only be used for data that doesn't fit into structured fields. | false |
---|
USE_RESTRICTIONS |
TBD
| Any special restrictions on the use or reproduction that are specific to this image. | false |
---|
US_STATE |
TBD.
| The state or province featured in the photograph. In this case, "state" is meant
as a subdivision of a politically recognized country rather than in the historical sense (like nation state). | false |
---|
PUZZLE_CATEGORY | Copied from the "Puzzle Type #" field in the slocum filemaker
database but editable and repeatable. | This is the value taken directly from the "Puzzle Type #" field in the
slocum filemaker database but can be edited and repeated. | true |
---|
DESIGNER | Puzzle designer when available. | The name of the individual who designed the puzzle. When possible format the name "familyname, givenname". | true |
---|
MAKER | Maker of the physical artifact that is the subject of this metadata record. | The name of the individual or company responsible for making the subject of this metadata record. | true |
---|
PLACE_OF_ORIGIN | | Copied from the Manufacturer location field, this is meant to be the location where the puzzle was made. | true |
---|
SIZE | | The "size" of the physical artifact this record describes. | false |
---|
LONGEST_DIMENSION_INCHES | | This is the longest dimension, measured in inches. This field is being tracked as part of a request to have a set of keychain puzzles measured. | true |
---|
INSTRUCTIONS | | A transcription of any instructions associated with the given puzzle. | true |
---|
SOLUTIONS | | The solution to this puzzle may be entered in this box. In the event of a puzzle with multiple distinct solutions, consider repeating this field. | true |
---|
SUBJECT_DATE |
This represents the date of the subject of the photograph. This is most useful
if the photograph is of a work of art or an archeological artifact.
| Date the subject (if an artifact or work of art) was created. | true |
---|
HAS_SUPPLEMENTAL_MATERIALS | | This box should be checked if supplemental materials exist for this puzzle. | false |
---|
LILLY_LOCATION |
TBD.
| The current location of this puzzle. For items located in the Lilly Library, a cabinet number and drawer number should be entered. When the item is stored at the ALF, a box number should be entered. (The collection call number will be presented to the user as well.) For items on display, a concise and consistent description of the display or location should be entered. | false |
---|
EXHIBITIONS |
TBD.
| Enter any exhibitions that featured/included this item. | true |
---|
USES |
TBD.
| Enter any public services uses of this item. | true |
---|
IMAGE_MAPPING_STATUS |
TBD.
| This field indicates how well (if at all) the image was believed to be mapped to this record. | false |
---|
MATERIAL | | This is a material used to construct the the subject (physical artifact) depicted in the photograph. | true |
---|
CREDIT_LINE | | This is a line of text describing the donation or disposition of the item. | false |
---|
PHOTO_TYPE | | | false |
---|
PHYSICAL_DESCRIPTION | | When structured information about the size, shape or other physical characteristics cannot be provided, this free-text field allows for an unstructured description. | false |
---|
COPYRIGHT_STATUS | | This box should be checked when the image or images associated with this record contain copyrighted material that may not be disseminated to the public. In such cases, a small view will be presented to give the users some indication of the nature of the image without providing a sufficiently high resolution representation that would allow commercial exploitation of the work in question. | false |
---|
TRENCH | | | false |
---|
EXCAVATION_UNIT | | | false |
---|
PREHISTORIC_PHASE | | | false |
---|
SCALE | | | false |
---|
COORDINATES | | | false |
---|
PATRON_CODE |
TBD
| A code used to flag this image as being one requested by a particular patron. Patrons will be able to perform a search that returns all records that are flagged with the patron code he/she enters. | true |
---|
EXTERNAL_URL |
TBD
| A URL to an external resource that describes the same material as this record. | true |
---|
FEATURED | | This box should be checked if this item should be considered a featured item within this collection. Featured items will be presented on the collection splash page on the public-facing site once that collection has been released to the public. | false |
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SELLER | | The individual or corporation who sold the artifact in question. | false |
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