INDIANA UNIVERSITY EAST WHITEWATER HALL
DECEMBER 5, 2013


Trustees Present: MaryEllen K. Bishop, William R. Cast, Philip N. Eskew, Janice L. Farlow, James T. Morris, Thomas E. Reilly, Derica W. Rice, Patrick A. Shoulders, Randall L. Tobias

University Representatives: Michael A. McRobbie, John Applegate, Terry Allison, Barbara Bichelmeyer, Charles Bantz, Kathryn Cruz-Uribe, Robin Gress, Debbie Lemon, William Lowe, Tom Morrison, Susan Sciame-Giesecke, Jacqueline Simmons


GENERAL BUSINESS


Due to impending inclement weather, Chairman Thomas E. Reilly called the meeting to order at 5:35 p.m. on Thursday, December 5, 2013.


Trustee Business


1. Action Item: Approval is requested for the minutes of the meeting of October 18, 2013, which includes the Administrative Action Reports of August 5, 2013 and September 5, 2013.

Unanimously approved on a motion duly made and seconded.


2. Action Item: Approval is requested for the appointments of Karen Pence and Dr. Jay Hess to the Riley Children’s Foundation Board of Governors for three-year terms, beginning November 21, 2013 and ending November 21, 2016.

Unanimously approved on a motion duly made and seconded.


3. The president’s report and the UFC report were omitted in the interest of time.


II. REPORTS FROM COMMITTEES


FINANCE AND AUDIT AND STRATEGIC PLANNING COMMITTEE


1. Report from Randall L. Tobias, chair


Trustee Tobias said the committee began its meeting with a review of the FY 2013 Audited Report. The university received an unmodified, or unqualified, audit opinion. Results include an increase of 4% in total operating revenues and a 3% increase in total operating expenses. Net income for the year was $189 million, a 6% increase in net position.

Next, the committee heard a procurement update from Jill Schunk, Associate Vice President of Procurement Services and Vice President McCourt presented a review of Responsibility Centered Management. Vice President Applegate presented the planning framework for the IU Bicentennial Strategic Plan, and Vice President Wheeler provided an update on IU’s Strategic Plan for IT.


2. Action Item: Approval of the board is requested for a resolution authorizing an amendment to its prior resolution dated September 19, 2008 that will further amend Section 1.2 and Section 2.1 of the bylaws of the Indiana University Building Corporation to conform with organizational changes made by the university with respect to the appointment of directors.


RESOLUTION OF THE BOARD OF TRUSTEES OF INDIANA UNIVERSITY authorizing an AMENDment to ITS PRIOR RESOLUTION DATED SEPTEMBER 19, 2008 that will FURTHER AMEND Section 1.2 AND SECTION 2.1 OF THE BYLAWS OF THE INDIANA UNIVERSITY BUILDING CORPORATION TO CONFORM WITH ORGANIZATIONAL CHANGES MADE BY THE UNIVERSITY WITH RESPECT TO THE APPOINTMENT OF DIRECTORS


WHEREAS, The Trustees of Indiana University (the “Trustees”) are a statutory body politic organized under the laws of the State of Indiana, and are charged with operating the educational institution known as Indiana University (the “University”); and

WHEREAS, on September 19, 2008 the Trustees adopted a resolution entitled “Resolution Of The Board Of Trustees Of Indiana University To Create Indiana University Building Corporation As A Special Purpose Entity And To Appoint Its Directors And Officers” (the “Prior Resolution”), that authorized the creation of a wholly controlled special purpose entity, the Indiana University Building Corporation (“IUBC”), as an Indiana nonprofit corporation; and

WHEREAS, the University has combined the portfolio of responsibilities and duties that are carried out by the Indiana University Vice President and Chief Financial Officer and the Indiana University Treasurer into one University position; that position being the Vice President, Chief Financial Officer and Treasurer; and

WHEREAS, the position of Senior Associate Vice President, Office of the Vice President and Chief Financial Officer, has been eliminated; and

NOW THEREFORE BE IT RESOLVED by the Trustees:

Section 1. The Trustees amend Section 7 and Section 8 of its Prior Resolution to state as follows:

Section 7. That the following University officers shall serve as directors of IUBC, by virtue of their positions with the University:

Section 8. That the following University officers shall serve as officers of IUBC, by virtue of their positions with the University:

Section 2. In accordance with Section 1 of this Resolution, and upon ratification and approval of the amendment by the Board of Directors of the IUBC, the Trustees consent that Article 1, Section 1.2 and Article 2, Section 2.1 of IUBC bylaws shall be amended as follows:

Article 1, Section 1.2 Number, Term, and Designation. The Board of Directors shall consist of four (4) directors. The directors shall be the individuals then holding the positions of: Vice President, Chief Financial Officer, and Treasurer; Vice President for Capital Planning and Facilities; Vice President and General Counsel; and Associate Vice President, Finance (or such successor offices as the President of Indiana University shall designate in writing). Each director shall hold office for such time as he or she occupies the Indiana University position giving rise to his or her director position, and shall immediately vacate the position of director if he or she vacates the Indiana University position giving rise to his or her director position; provided, however, that if a director assumes a successor office within Indiana University, then he or she may continue as a director with the written consent of the President of Indiana University.

Article 2, Section 2.1 Officers; Designation; Terms and Qualifications Therefor. The officers of the Corporation shall consist of a President, a Secretary and a Treasurer, with the officers designated as follows:

(a) The Indiana University Vice President, Chief Financial Officer, and Treasurer (or such successor office as the President of Indiana University shall designate in writing) shall serve as the President of the Corporation for so long as he or she occupies the position of Indiana University Vice President, Chief Financial Officer, and Treasurer (or successor office);

(b) The Indiana University Associate Vice President, Finance (or such successor office as the President of Indiana University shall designate in writing) shall serve as Treasurer of the Corporation for so long as he or she occupies the position of Indiana University Associate Vice President, Finance (or successor office); and

(c) The Indiana University Vice President for Capital Planning and Facilities (or such successor office as the President of Indiana University shall designate in writing) shall serve as Secretary of the Corporation for so long as he or she occupies the position of Indiana University Vice President for Capital Planning and Facilities (or successor office).

Each officer shall hold office for such time as he or she occupies the Indiana University position giving rise to his or her officer position, and shall immediately vacate the position of officer if he or she vacates the Indiana University position giving rise to his or her officer position; provided however, that if an officer assumes a successor office within Indiana University, then he or she may continue as an officer with the written consent of the President of Indiana University

Approved on a motion duly made and seconded, with Trustee Reilly abstaining.


3. Committee Action Item: The Finance and Audit Committee approved the following resolution authorizing the execution and delivery of a lease purchase agreement and the sale of lease purchase obligations by the Indiana University Building Corporation regarding the University Hall project.


RESOLUTION BY FINANCE AND AUDIT COMMITTEE OF
THE BOARD OF TRUSTEES OF
THE TRUSTEES OF INDIANA UNIVERSITY
AUTHORIZING THE EXECUTION AND DELIVERY OF
A LEASE PURCHASE AGREEMENT AND
THE SALE OF LEASE PURCHASE OBLIGATIONS
BY INDIANA UNIVERSITY BUILDING CORPORATION REGARDING THE UNIVERSITY HALL PROJECT AND
AUTHORIZING CERTAIN OTHER ACTIONS IN RESPECT THERETO

WHEREAS, The Trustees of Indiana University (the “Corporation”) has full power and authority under and by virtue of the laws of the State of Indiana to operate the institution of higher education known as Indiana University (the “University”) including, more particularly, under the provisions of Indiana Code 21-33-3-5, the power and authority to acquire facilities by lease-purchase on various campuses of the University; and

WHEREAS, by Resolution dated October 18, 2013, The Board of Trustees of the Corporation (the “Board”) has authorized this Finance & Audit Committee of the Board (“Committee”) to approve and to take any other necessary actions to authorize the financing of the New Project identified in said Resolution, including the University Hall Project collectively identified herein as the “2014A Project”; and

WHEREAS, by Resolution dated February 15, 2013 and April 12, 2013, the Board has previously authorized the development of the 2014A Project under Indiana Code 21-35-7; and

WHEREAS, the Corporation desires to execute and deliver a Lease (University Hall Project) from the Corporation to IUBC (together with a Memorandum of Lease, the “2014A Prime Lease”) for the 2014A Project described below which the Committee hereby finds to be in the best interest of the Corporation; and

WHEREAS, the Corporation desires to execute and deliver to the Indiana University Building Corporation (the “IUBC”) a Lease Purchase and Sublease Agreement (University Hall Project), together with a Memorandum of Lease Purchase and Sublease Agreement (the “2014A Lease”) for the development, use and occupancy of the University Hall Project on the University’s Indianapolis campus (collectively, the “2014A Project”); and

WHEREAS, the Corporation further desires to approve the issuance of lease purchase obligations (“Lease Purchase Obligations”) (in one or more series) in its lease rental payments under the 2014A Lease (for the 2014A Project), and to authorize certain other actions in respect thereto;

NOW, THEREFORE, BE IT RESOLVED by this Committee of the Board of Trustees as follows:

Section 1. The 2014A Prime Lease and the 2014A Lease between the Corporation and IUBC, in substantially the form submitted to this Committee, are hereby approved, and its execution and delivery is authorized by the Chair or Vice Chair of the Corporation, together with such changes as such executing officer shall approve, such approval to be conclusively evidenced by the execution and delivery thereof.

Section 2. The issuance of Lease Purchase Obligations (in one or more series) in the Corporation’s lease rental payments under the 2014A Lease pursuant to an Amended and Restated Trust Indenture dated as of June 1, 2009, and supplemental indentures thereto, as amended by a separate and distinct Amended and Restated Trust Indenture (Second) dated as of February 1, 2014, as supplemented, between IUBC and The Bank of New York Mellon Trust Company, N.A., as Trustee is hereby acknowledged and ratified by this Committee. In connection therewith, the Treasurer of the Board is hereby authorized to develop, execute, if necessary, and deliver both a preliminary official statement or statements and a final official statement or statements to the purchasers of the Lease Purchase Obligations.

Section 3. The Chair, Vice Chair, Treasurer, Secretary and Assistant Secretary of the Corporation, are, and each of them individually is, hereby authorized to take all necessary steps to consummate the transactions contemplated by this Resolution, including the execution and delivery of any agreements necessary or appropriate to consummate such transactions and such certificates as may be required in connection therewith. The authorization contained in this paragraph shall expressly include, without limitation, any purchase agreement(s) (or addendum (a) thereto with respect to the Corporation), any supplemental continuing disclosure undertaking(s), a ground lease or leases or similar agreements with IUBC, and any construction and rebate agreements, all in customary form acceptable to the Treasurer and the office of the Vice President and General Counsel of the University.


Approved by the Finance and Audit Committee on a motion duly made and seconded.


FACILITIES AND AUXILIARIES COMMITTEE


1. Report from Philip N. Eskew Jr., chair:


Chairman Eskew said the committee reviewed six major current projects, received a report on repair and rehabilitation at the regional campuses, and heard updates on the Wishard Hospital redevelopment and on IU East capital planning and facilities.


2. Action Item: Endorsement is requested for the Indiana University Tobacco-Free Policy. (See Appendix A.)


Unanimously approved on a motion duly made and seconded.


Trustee Eskew continued the facilities portion of the committee report with current projects, improvements and a naming item.


3. Project and Design Approvals


IUB – Northwest Quadrant Parking Improvements


Action Item: Approval of the board is requested to proceed with a project to improve parking facilities in the northwest quadrant of the Bloomington campus. This project will transform the gravel area into a parking complex with ample green space, native shade tree canopy, and improved pedestrian and vehicular circulation infrastructure. Increased paved parking accommodations will help with greater utilization of the parking that is available to the university and the inclusion of an expansive tree planting plan will ensure the appearance of this parking area is in keeping with the Woodland campus aesthetic of IU Bloomington. A total of 1,855 parking spaces will be provided. Planting areas will be created by excavating the existing gravel and stone to a 3-foot depth and utilizing the excavated materials on site to build up the new paved areas an additional foot, ultimately creating a 4-foot depth of soil which will allow for mature tree growth. An east/west extension of North Jordan Avenue, south of Bart Kaufman and Andy Mohr Fields will be created to improve traffic flow. The existing north/south vehicular spine will be reinforced with sidewalk/accessible ramps on each corner. Storm water improvements will be realized with respect to both reduction in quantity of runoff and increase in quality of the water that leaves the site. Existing overhead lighting will remain in place with upgraded concrete bases. The total cost of this project is estimated to be $6,800,000 and will be funded through Parking Services Funds and Campus Renovation Funds. Appropriate state approvals will be requested.


IUB – Wright Quad Dining Renovation


Action Item: Approval of the board is requested to proceed with the renovation of the Wright Quad Dining Facility located on the Bloomington campus. This project consists of upgrading the cooking area in the back of the kitchen as well as the area for the receiving dock. Work includes renovating restrooms for accessibility and creating freezer and cooling space. The total cost of this project is estimated to be $3,700,000 and will be funded through Residential Programs and Services operating funds. Appropriate state approvals will be requested.


Unanimously approved on a motion duly made and seconded.


3. Consent Item


IUPUI – Ground Lease Agreement between The Trustees of Indiana University and Regenstrief Institute


Action Item: Approval of the board is requested for a ground lease agreement between The Trustees of Indiana University and Regenstrief Institute for the establishment of a School of Medicine collaboration for continued research.


Approval is requested to enter into a lease agreement with Regenstrief Institute to grant the tenant’s development company rights to construct a building for the tenant on the southwest corner of 10th Street and Wilson Street on the property formally known as 1101 West Tenth Street, Indianapolis, Indiana. The site currently houses the Krannert/Bellflower Institute for Wishard Hospital, and this transaction is contingent upon the university acquiring fee simple title to the property per the Indiana University/Health and Hospital Corporation Land Exchange Agreement. Regenstrief desires to develop the premises with an office and research building consisting of up to four (4) stories with approximately 80,000 gross square feet. The lease term requested is for forty (40) years with the option to extend the initial term for renewal terms of five (5) years. The university has rights to approve construction architecture and location consistent with university standards. The university has an obligation to purchase the building should the tenant desire to sell.


Unanimously approved on a motion duly made and seconded.


4. Naming Item


Action Item: Approval of the board is requested for an anonymous naming matter that will be announced at a later date.

Unanimously approved on a motion duly made and seconded.


UNIVERSITY RELATIONS COMMITTEE – EXTERNAL, STUDENT, AND HUMAN RESOURCES


1. The University Relations Committee was scheduled to meet on Friday, Dec. 6. The meeting was cancelled, and the discussions postponed to February.


2. Action Item: Approval is requested for the adoption of the Indiana University Principles of Ethical Conduct. (See Appendix B.)


Unanimously approved on a motion duly made and seconded.


ACADEMIC AFFAIRS AND UNIVERSITY POLICIES COMMITTEE


1. The Academic Affairs Committee was scheduled to meet on Friday, Dec. 6. The meeting was cancelled, and the discussions postponed to February.


2. Action Item: Approval is requested for the following new degrees:



Unanimously approved on a motion duly made and seconded.


3. Action Item: Approval is requested for the adoption of a common academic calendar effective in the fall semester of 2014 or no later than the fall semester of 2015.


Trustee Shoulders requested that the president involve the University Faculty Council in the development of the calendar, and that the calendar provide flexibility for innovation in academic programming and the special needs of clinical and professional education. He said the calendar must include standard dates necessary to facilitate student transfer, course sharing, joint programs, operational efficiencies and external reporting, and that online programming should receive particular attention.


Unanimously approved on a motion duly made and seconded.


III. PERSONNEL ACTIONS


INDIANA UNIVERSITY – PRESIDENT MICHAEL A. MCROBBIE

IUB-PROVOST LAUREN ROBEL


Initial Appointments

Reappointments and Changes in Status

IUPUI–CHANCELLOR CHARLES R. BANTZ


Initial Appointments

Reappointments and Changes of Status

Resignations and Cancellations of Appointments

Retirements and Emeritus Titles

IUE –CHANCELLOR KATHRYN CRUZ-URIBE

IUK–INTERIM CHANCELLOR SUSAN SCIAME-GILSECKE

IUN–CHANCELLOR WILLIAM LOWE

IPFW–CHANCELLOR VICKY CARWEIN

IUSB–CHANCELLOR TERRY ALLISON


Reappointments and changes of status

IUS–INTERIM CHANCELLOR BARBARA BICHELMEYER

Unanimously approved on a motion duly made and seconded.

IV. APPROVAL OF CONFLICT-OF-INTEREST STATEMENTS


1. Action Item: Approval is requested for conflict-of-interest statements.


Unanimously approved on a motion duly made and seconded.


V. AWARD OF DEGREES


1. Action Item: Approval is requested for the awarding of degrees as of October 31, 2013 and November 30, 2013.


Unanimously approved on a motion duly made and seconded.


VI. OLD BUSINESS



VII. NEW BUSINESS


1. Action Item: Approval is requested for the appointment of Distinguished Professors, to be announced in the spring of 2014.


Unanimously approved on a motion duly made and seconded.


2. Action Item: Approval is requested for the awarding of the University Medal to be announced at a later date.


Unanimously approved on a motion duly made and seconded.


3. Action Item:  Approval is requested for two resolutions amending, rescinding and/or revoking previously approved policies.


RESOLUTION TO AMEND PRIOR RESOLUTIONS


WHEREAS, The Trustees of Indiana University (the “Board”) believe it to be in the best interest of Indiana University to amend, by way of technical update, resolutions which have outdated provisions; and

WHEREAS, the “Resolution” concerning police power to designated officers, as adopted April 24, 1971, was predicated on Indiana Code 20-12-3.5, which has now been repealed; and

WHEREAS, the “Resolution” concerning the authority of Indiana University to serve civil process, as adopted on August 2, 1983, was predicated on Indiana Code 20-12-3.5, which has now been repealed; and

WHEREAS, the “Resolution Concerning Re-Purchase Agreements,” as adopted June 22, 1985, references the “Secretary of University,” the “Controller of Indiana University,” and the “Director, Cash Management, Indiana University,” which are outdated titles; and

WHEREAS, the “Resolution Concerning International Agreements,” as adopted June 20, 1987, references the “Dean of International Programs,” which is an outdated title; and

WHEREAS, the “Resolution Concerning International Agreements,” as adopted June 20, 1987, does not allow for signature by the Treasurer of Indiana University as appropriate pursuant to current practice and policy; and

WHEREAS, the “Exercise of Eminent Domain”, as adopted November 4, 1988, was predicated on Indiana Code 4-17-6-1 and Indiana Code 20-12-6-2, which both have now been repealed; and

NOW, THEREFORE, BE IT RESOLVED, that the Board hereby amends the above named resolutions as follows:

  1. The “Resolution” concerning police power to designated officers, as adopted April 24, 1971, is hereby updated to reflect the current Indiana Code citation, IC 21-39-4, and is specifically updated to include the expanded jurisdiction statutory provision therein; and
  2. The “Resolution” concerning the authority of Indiana University to serve civil process, as adopted August 2, 1983, is hereby updated to reflect the current Indiana Code citation, IC 21-39-4 and, specifically, IC 21-39-4-5; and
  3. The “Resolution Concerning Re-Purchase Agreements,” as adopted June 22, 1985, is hereby updated to reflect the following current titles:
    1. “Secretary of University” shall be updated to “Secretary of the Board of Trustees of Indiana University;”
    2. “Controller of Indiana University” shall be updated to “Associate Vice President & University Controller of Indiana University;” and
    3. “Director, Cash Management, Indiana University” shall be updated to “Managing Director Treasury Operations of Indiana University;” and
  4. The “Resolution Concerning International Agreements,” as adopted June 20, 1987, is hereby updated to reflect the following current title:
    1. “Dean for International Programs” shall be updated to “Vice President for International Affairs;” and
  5. The “Resolution Concerning International Agreements,” as adopted June 20, 1987, is hereby updated such that where approval in writing is required for an agreement, the Treasurer of the University may sign such agreement, subsequent to the President’s approval, as this reflects the current practice and policy of the University; and
  6. The “Exercise of Eminent Domain”, as adopted November 4, 1988, is hereby updated to reflect the current Indiana Code citation, IC 21-31-2-4. This resolution shall be renamed “Acquisition and Use of Property” to reflect the current Indiana Code Article title.

RESOLUTION TO REVOKE PRIOR RESOLUTIONS AND TO RESCIND SPECIFIC POLICY


WHEREAS, The Trustees of Indiana University (the “Board”) believe it to be in the best interest of Indiana University to revoke and rescind resolutions and policies no longer relevant to or having an effect on the University; and

WHEREAS, the “Indiana University Board of Trustees Policy on Investments in Corporations Which Have Business Operations in South Africa” adopted November 1, 1985 served as an anti-apartheid measure; and

WHEREAS, the “Resolution” adopted on June 6, 1990 regarding the Board’s amendment of the 1985 policy with respect to Subject Corporations served as an anti-apartheid measure; and

WHEREAS, the “Resolution Concerning Libraries” adopted June 20, 1987 authorized each IU library to apply for membership in InCOLSA, which no longer exists; and

WHEREAS, the “Resolution of The Trustees of Indiana University Regarding Institutional Identity” adopted May 8, 1992, which approved the proposed identity program for use by Indiana University and all its units, was rendered obsolete by the June 2006 “Resolution of the Board of Trustees Endorsing a University-Wide Integrated Image Strategy;” and

WHEREAS, the “Resolution” adopted December 15, 1995 concerning the Strategic Directions Charter specified planning framework that is no longer being used; and

WHEREAS, the ROTC Policy (ACA-60), effective May 3, 1991, addresses “Don’t Ask, Don’t Tell,” which is no longer in effect.

NOW, THEREFORE, BE IT RESOLVED, that the Board hereby rescinds and revokes the above named resolutions and policy.


Unanimously approved on a motion duly made and seconded.


VIII. NEXT MEETING


February 13-14, 2014

Indiana University-Purdue University Indianapolis

Indianapolis, Indiana


IX. ADJOURNMENT


APPENDIX A.

INDIANA UNIVERSITY TOBACCO-FREE POLICY


Scope


All Indiana University property.


Policy Statement


The use or sale of tobacco, tobacco products, and smoking related products is prohibited on Indiana University property.

The use or sale of tobacco, tobacco products, and smoking related products is prohibited in university-owned, university-operated, or university-leased vehicles.

The use of tobacco, tobacco products, and smoking related products is permitted inside privately owned vehicles.

Limited exceptions may be approved in writing by the campus chancellor or provost or relevant vice president and must be in accordance with state law.

In accordance with Indiana state law, signs prohibiting smoking must be posted at all public entrances.

In accordance with Indiana state law, managers or officials in charge of a public building must ask an individual who is smoking in the public building or within 8 feet of the entrance of a public building to refrain from smoking and to cause that individual to be removed if the individual then fails to refrain from smoking.

In accordance with Indiana state law, ashtrays or other smoking receptacles are prohibited in public buildings or at the entrances to public buildings.


Reason for Policy


Indiana University is concerned about the toll that smoking and tobacco use has on the health and well-being of the university community. As a public institution of higher education with units that research and treat the effects of smoking and tobacco use, IU believes it has an obligation to exercise leadership by promoting a healthy, smoke-free environment for its students, employees, and visitors.


Definitions


Tobacco and smoking related products – all tobacco-derived or tobacco containing products including, and not limited to, cigarettes, electronic cigarettes, cigars and cigarillos, hookah smoked products, pipes, and oral tobacco (e.g., spit and spitless, smokeless, chew, snuff) and nasal tobacco (e.g. snus). It also includes any product intended to mimic tobacco products or the smoking of any other substance.

Indiana University Property – Buildings, grounds, and land that are owned by Indiana University or controlled by Indiana University, via leases or other contractual arrangements.

University vehicles - include all licensed vehicles owned, leased, or rented by or for Indiana University.



Sanctions


Enforcement of this policy will depend on the cooperation of all faculty, staff, and students not only to comply with the policy, but also to encourage others to comply, in order to promote a healthy environment in which to work, study, and live. Civility and respect are expected by all members of the university community in regards to this policy.

Violations of the policy should be referred to the appropriate administrative office for review and action: for academic employees, the campus office of academic affairs; for staff, University Human Resources; and for students, the campus office of student life.

Violations may also result in a citation by law enforcement in accordance with state law.


History


In February, 2007, the Trustees mandated that smoking and the sale of tobacco products would be prohibited on all university property no later than January 1, 2008. The policy was revised in 2013 to add to the list of prohibited products, refer to Indiana state law enacted in 2012, and to reformat the policy into the IU template.

Underlined text is revision to original 2008 policy.


APPENDIX B.

INDIANA UNIVERSITY PRINCIPLES OF ETHICAL CONDUCT


SECTION I — SCOPE


These Principles apply to the following members of the Indiana University community:

  1. Members of the Board of Trustees;
  2. Any employee of the University, including administrators, faculty, staff, temporary, and student employees; 
  3. Any individual using Indiana University resources or facilities or receiving funds administered by Indiana University; and
  4. Volunteers and other representatives when speaking or acting on behalf of Indiana University.

All of these individuals are collectively referred to as “Community Members.” Students taking courses, attending classes, or enrolled in academic programs are governed by the Indiana University Code of Student Rights, Responsibilities, and Conduct.

These Principles are intended as a high level statement of values and expectations at Indiana University. The Principles themselves do not create additional or different rights or duties; rather, they help to promote an organizational culture that encourages ethical conduct and a commitment to compliance with the law and University codes, policies, and procedures.


SECTION II — GUIDING PRINCIPLES


§ 1 — Values.

In carrying out the research, teaching, and public service mission of Indiana University, Community Members of the University community are dedicated to advancing the following core values of Indiana University:

  1. Excellence and innovation;
  2. Discovery and the search for truth;
  3. Diversity of community and ideas;
  4. Respect for the dignity of others;
  5. Integrity;
  6. Academic freedom;
  7. Stewardship and accountability for resources and relationships;
  8. Sharing knowledge in a learning environment;
  9. Application of knowledge and discovery to advance the quality of life and economy of the state, region, and the world; and
  10. Service as an institution of higher-learning to Indiana, the nation, and the world.

§ 2 — Commitment to these Principles.


Community Members are committed to the highest standards of ethical conduct and integrity. The standards of conduct in these Principles, supported through policies, procedures, and workplace rules, provide guidance for making decisions and memorialize Indiana University’s commitment to ethical conduct and behavior.


SECTION III — STANDARDS OF CONDUCT


Indiana University holds itself and Community Members to the following standards of conduct:


§ 1 — Act Ethically and with Integrity.


Ethical conduct is a fundamental expectation for every Community Member of Indiana University. In practicing and modeling ethical conduct, Community Members are expected to:

  1. Act according to the highest ethical and professional standards of conduct;
  2. Be personally accountable for individual actions;
  3. Conscientiously fulfill obligations toward students, advisees, colleagues, and the public in performing duties as part of the University community; and
  4. Communicate ethical standards of conduct through instruction and example.

§ 2 — Be Fair and Respectful to Others.


Indiana University is committed to inclusion, tolerance, diversity, and respect for differences. When dealing with others, Community Members are expected to:

  1. Be respectful, fair, and civil;
  2. Speak candidly and truthfully;
  3. Respect and defend the free inquiry of associates, even when it leads to findings and conclusions that differ from their own;
  4. Strive to be objective in their professional judgment of colleagues;
  5. Avoid all forms of harassment, discrimination, threats, or violence;
  6. Provide and promote equal access to programs, facilities, and employment;
  7. Accept their share of responsibility for the governance of their institution;
  8. Acknowledge and in good faith follow direction from those to whom they report; and
  9. Promote conflict resolution.

§ 3 — Manage Responsibly.


Indiana University entrusts Community Members who supervise or instruct employees or students with significant responsibility. Managers, supervisors, instructors, and advisors are expected to:

  1. Ensure access to and delivery of proper training and guidance on applicable workplace and educational rules, laws, polices, and procedures, as well as these Principles;
  2. Ensure compliance with applicable laws, policies, procedures and workplace rules;
  3. Review performance conscientiously and impartially;
  4. Foster intellectual growth and professional development; and
  5. Promote a healthy, innovative, and productive atmosphere that encourages discussion and is responsive to concerns.

§ 4 — Protect and Preserve University Resources.


Indiana University is dedicated to responsible stewardship. Community Members are expected to:

  1. Use all University property, including equipment, finances, materials, electronic and other systems, information, and other University resources only for legitimate University purposes and in accordance with University policies;
  2. Not harm University property;
  3. Prevent waste and abuse;
  4. Promote efficient operations;
  5. Follow sound financial practices, including accurate financial reporting, processes to protect assets, and responsible fiscal management and internal controls; and
  6. Engage in appropriate accounting and monitoring.

§ 5 — Promote a Culture of Compliance with Applicable Laws, Regulations, and Policies.


Indiana University is committed to meeting legal requirements and to fostering a culture of ethics and compliance.


A. Expectations — Community members are expected to:

  1. Learn and follow applicable laws, regulations, contracts, environmental health and safety policies, and all Indiana University policies and procedures applicable to their University duties and responsibilities;
  2. Be proactive to prevent and detect any compliance violations or noncompliant activities;
  3. Report violations or noncompliance to supervisors or other University officials with the assurance that Indiana University policy prohibits retaliation against anyone who does so in good faith; and
  4. Ensure that reports of violations within their area of responsibility are properly resolved, including disclosure to sponsors or other state or federal authorities as appropriate.

B. Prohibition — Community members are prohibited from:

  1. Willfully violating applicable laws, regulations, and policies; and
  2. Retaliating against another community member for reporting a suspected compliance violation.

§ 6 — Preserve Academic Freedom and Meet Academic Responsibilities.


Academic freedom is essential to achieving Indiana University’s mission. Community members are expected to:

  1. Promote academic freedom, including the freedom to discuss all relevant matters in the classroom;
  2. Explore all avenues of scholarship, research, and creative expression;
  3. Meet academic responsibilities to seek and state the truth as they see it;
  4. Develop and maintain their scholarly competence;
  5. Foster and defend intellectual honesty, and freedom of inquiry and instruction;
  6. In the exchange of criticism and ideas, show respect for those with differing views and allow others to express their views;
  7. Submit their knowledge and claims to peer review;
  8. Work together to foster the education of students;
  9. Speak or write as a public citizen without institutional restraint or discipline; and
  10. Acknowledge when they are not speaking for the institution.

§ 7 — Ethically Conduct Teaching and Research.


Indiana University researchers have an ethical obligation to the University and to the larger global community as they seek knowledge and understanding. Community Members are expected to:

  1. Propose, conduct, and report research with integrity and honesty;
  2. Protect people and humanely treat animals involved in research or teaching;
  3. Learn, follow, and demonstrate accountability for meeting and ensuring compliance with the requirements of sponsors, regulatory bodies, and other applicable entities;
  4. Faithfully describe and transmit research data and findings;
  5. Protect rights to individual and University intellectual property;
  6. Ensure originality of work, provide credit for the ideas of others upon which their work is built, and be responsible for the accuracy and fairness of information published; and
  7. Fairly assign authorship credit on the basis of an appropriate array of significant intellectual contributions, including: conception, design, and performance; analysis and interpretation; and manuscript preparation and critical editing for intellectual content.

§ 8 — Refrain from Conflicts of Interest and Commitment.


Indiana University is an institution of public trust. Community Members have an obligation to be objective and impartial in making decisions on behalf of the University.


To ensure this objectivity, Community Members are expected to:

  1. Prevent individual or institutional conflicts of commitment in their assigned duties for the University;
  2. Disclose potential conflicts of interest and adhere to any requirements created to manage or eliminate any conflicts of interest;
  3. Ensure personal relationships do not interfere with objective judgment in decisions affecting University employment or the academic progress of a Community Member or a student; and
  4. Ensure their assigned duties for the University received their full effort, attention, and commitment.

§ 9 — Carefully Manage Public, Private, and Confidential Information.


Indiana University Community Members are the creators and custodians of many types of information. The public right to access and the individual’s right to privacy are both governed by laws and University policies. To meet these responsibilities, Community Members are expected to:

  1. Learn and follow laws and Indiana University policies and agreements regarding access, use, protection, disclosure, retention, and disposal of public, private, and confidential information;
  2. Follow document preservation, retention, and destruction guidelines; and
  3. Maintain data security using electronic and physical safeguards.

§ 10 — Promote Health and Safety in the Workplace.


Indiana University Community Members have a shared responsibility to ensure a safe, secure, and healthy environment for all students, faculty, staff, volunteers, and visitors. Community members are expected to:

  1. Follow safe workplace practices, including participating in applicable education sessions, using appropriate personal safety equipment, and reporting accidents, injuries, and unsafe situations;
  2. Maintain security, including securing University assets and facilities;
  3. Report suspicious activities and suspected abuse;
  4. Protect the environment, including learning and following applicable health and safety policies and protocol, and carefully handling hazardous waste and other potentially harmful agents, materials, or conditions; and
  5. Protect the health of others and themselves by not smoking or using tobacco on campus, and maintaining a substance-free workplace.

ROBIN ROY GRESS

THE TRUSTEES OF INDIANA UNIVERSITY


ADMINISTRATIVE ACTION REPORT, OCT. 5, 2013


I. GENERAL MATTERS


Certificates


IUPUI - Graduate Certificate in International Comparative Law

IUPUI - Graduate Certificate in Intellectual Property Law

IUPUI - Graduate Certificate in Criminal Law

IUPUI - Undergraduate Certificate in Child Abuse and Neglect


New Graduate Track/Concentration


IUB - Master of Arts in Near Eastern Languages and Cultures – Egyptology

IUB - Master of Science in Business – Business Analytics (online)

IUB - Master of Library Science – Data Science 18 credit hours

IUB - Master of Information Science – Data Science 21 credit hours

IUB - Master of Library Science– Information Architecture 18 credit hours

IUB - Master of Information Science – Information Architecture 21 credit hours

IUPUI - Master of Library Science – Youth Services

IUPUI - Master of Library Science – Library Technology Management


Dual Degree


IUB – MBA/MS Business – Business Analytics


Degree Name Change


IUB- SPEA – Bachelor of Science in Public Health to Bachelor of Science in Health Care Management and Policy


II. FINANCIAL MATTERS


No items.


III. CONSTRUCTION MATTERS


Approved Modifications to the Construction Contracts


Project Contractor Modification Description Amount
IUB – Global and International Studies Building Milestone Contractors, LP Reroute electrical service from overhead to underground $27,429
IUB – Memorial Stadium Concession Stand Roofing Strauser Construction, Co., Inc. Replace electrical power; dispose of debris and provide electrical demolition $87,105
IUPUI – Science and Engineering Laboratory Building J. C. Ripberger Construction Corporation Costs associated with a bump rail design change $32,704

Construction Contract Awards and Bid Tabulations


IUB – Global and International Studies Building – Building and Site Improvements


Date of Bid Opening: August 27, 2013
IU Project Number: 20084867
Bidders: 4
Contract Award: Lowest and Best Bidder, Messer Construction Co.
Amount: $38,157,300
Estimate: $42,430,548
Funding: Indirect Cost Recovery Funds from Research, Athletic Television Rights Income, and Proceeds of the Sale of University-Owned Properties
Architect: Browning Day Mullins Dierdorf Architects for Ennead Architects

Messer Estimate
Base Bid $36,695,000 $40,500,000
Alternate 1 $50,000 $98,705
Alternate 2 $174,000 $139,495
Alternate 3 $24,000 $20,218
Alternate 4 $60,200 $108,750
Alternate 5 $24,100 $24,680
Alternate 6 $72,000 $85,000
Alternate 7 $43,000 $38,800
Alternate 8 $39,000 $16,000
Alternate 11 $26,400 $30,000
Alternate 12 $400,000 $262,124
Alternate 13A $396,000 $843,000
Alternate 14 $2,600 $6,976
Alternate 15 $36,000 $19,750
Alternate 16 $103,000 $224,337
Alternate 17 $12,000 $12,713
Total Amount Awarded $38,157,300 $42,430,548

This project consists of constructing a new building with an east wing, a connector, and a west wing.


Bidders:
Messer Construction Co., Indianapolis, IN
F.A. Wilhelm Construction Co. Inc., Indianapolis, IN
Weddle Bros Building Group, LLC, Bloomington, IN
J.C. Ripberger Construction Corporation, Zionsville, IN

Messer Wilhelm Weddle Ripberger
Base Bid $36,695,000 $37,890,000 $38,194,000 $40,850,000
Alternate 1 $50,000 $50,700 $52,100 $52,000
Alternate 2 $174,000 $179,400 $188,500 $187,000
Alternate 3 $24,000 $33,600 $35,400 $20,500
Alternate 4 $60,200 $53,500 $44,800 $44,500
Alternate 5 $24,100 $20,200 $27,900 $21,000
Alternate 6 $72,000 $67,700 $64,300 $63,500
Alternate 7 $43,000 $30,400 $42,000 $42,500
Alternate 8 $39,000 $32,500 $42,300 $42,500
Alternate 9 ($36,000) $17,400 ($55,000) $35,500
Alternate 10 $8,700 $17,000 ($5,000) $7,500
Alternate 11 $26,400 $35,200 $4,000 $44,500
Alternate 12 $400,000 $400,000 $394,300 $269,000
Alternate 13A $396,000 $394,000 $416,700 $375,000
Alternate 13B No Bid No Bid No Bid No Bid
Alternate 13C $400,000 $397,000 $423,700 $363,000
Alternate 13D $410,000 $407,000 $434,300 $373,000
Alternate 14 $2,600 $1,100 $4,000 $9,500
Alternate 15 $36,000 $37,300 $27,100 $52,500
Alternate 16 $103,000 $93,300 $107,000 $131,000
Alternate 17 $12,000 $12,900 $11,800 $17,000

IUB – Jordan Avenue Pedestrian Improvements – Phase I


Date of Bid Opening: August 21, 2013
IU Project Number: 20139016
Bidders: 4
Contract Award: Lowest and Best Bidder, Milestone Contractors, L.P.
Amount: $449,650
Estimate: $555,443
Funding: Campus Renovation Funds
Architect: Browning Day Mullins Dierdorf Landscape Architects

Milestone Estimate
Base Bid $405,650 $510,210
Alternate 1 $22,200 $27,916
Alternate 2 $21,800 $17,317
Total Amount Awarded $449,650 $555,443

This project consists of re-aligning University Road with tie-ins to Jordan Avenue and the Musical Arts Center drive. Work includes new storm sewer, concrete curbing/walks, cast-in-place concrete walls, stone masonry, piping, earthwork, and site lighting/electrical work.


Bidders:
Milestone Contractors, L.P., Bloomington, IN
Dave O'Mara Contractor, Inc., Bloomington, IN
Weddle Bros. Building Group, LLC, Bloomington, IN
RLTurner Corporation, Zionsville, IN

Milestone O’Mara Weddle RL Turner
Base Bid $405,650 $494,300 $499,100 $516,000
Alternate 1 $22,200 $34,000 $24,600 $28,000
Alternate 2 $21,800 $26,000 $19,700 $25,000

IV. REAL ESTATE MATTERS


No items.


V. PERSONNEL MATTERS


INDIANA UNIVERSITY – President Michael A. McRobbie


No items.


IUB –Provost and Executive Vice President Lauren Robel


Initial Appointments

Leaves of Absence and Sabbaticals

Reappointments and Changes in Status

IUPUI – Chancellor Charles R. Bantz


Initial Appointments

Reappointments and Changes of Status

Resignations and Cancellations of Appointments

Retirements and Emeritus Titles

Visiting Appointments

IUE – Chancellor Kathryn Cruz-Uribe

Initial Appointments

Reappointments and Changes of Status

Resignations and Cancellations of Appointments

Visiting Appointments

IUK – Interim Chancellor Susan Sciame-Giesecke


Reappointments and Change of Status

IUN – Chancellor William Lowe

IPFW – Chancellor Vicky Carwein

IUSB – Chancellor Terry Allison


Leaves of Absence and Sabbaticals

Reappointments and changes of status

IUS – Interim Chancellor Barbara A. Bichelmeyer


Reappointments and Change in Status


ADMINISTRATIVE ACTION REPORT, NOVEMBER 5, 2013


I. GENERAL MATTERS


New Major

Certificate Name Change

New Certificate

Transcript Notation

II. FINANCIAL MATTERS

III. CONSTRUCTION MATTERS


Construction Contract Awards and Bid Tabulations


IUB – Franklin Hall – Site and Bridge Renovation


Date of Bid Opening: October 10, 2013
IU Project Number: 20084937
Bidders: 7
Contract Award: Lowest and Best Bidder, J.C. Ripberger Construction Corporation
Amount: $485,000
Estimate: $454,321
Funding: Campus Repair and Rehabilitation Funds
Architect: Bledsoe Riggert & Guerrettaz, Inc.

Ripberger Estimate
Base Bid $485,000 $454,321
Total Amount Awarded $485,000 $454,321

This project consists of improvements to the Franklin Hall site and bridge. Work includes demolishing and replacing turf, pavement, concrete stairways, retaining walls, trees, and shrubs.


Bidders: Base Bid
J.C. Ripberger Construction Corporation, Zionsville, IN $485,000
Neidigh Construction Corporation, Bloomington, IN $487,000
Building Associates, Inc., Bloomington, IN $499,500
Weddle Bros. Building Group, LLC, Bloomington, IN $526,600
Glenroy Construction Co., Inc., Indianapolis, IN $559,000
Milestone Contractors, LP, Bloomington, IN $653,000
Beaty Construction, Inc., Boggstown, IN $718,650

IUB – Gladstein Fieldhouse – Indoor Raised Track Renovation


Date of Bid Opening: August 8, 2013
IU Project Number: 20139128
Bidders: 2
Contract Award: Lowest and Best Bidder, ATT Sports, Inc.
Amount: $139,000
Estimate: $135,000
Funding: Department of Athletics Renovation Funds
Architect: Fanning Howey Associates, Inc.

ATT Estimate
Base Bid $169,570 $135,000
CCD #1 Negotiated Items ($30,570) --
Total Amount Awarded $139,000 $135,000

This project consists of resurfacing the existing indoor portable-banked running track and new surfacing within field event areas.


Approved Modifications to the Construction Contracts


Project Contractor Modification Description Amount
IUB – Franklin Hall – Accessibility Improvements Neidigh Construction Corporation Provide structural repairs $58,494
IUB – Gladstein Fieldhouse – Re-roof Glenroy Construction Co., Inc. Provide new plywood and insulation, repair corridor lighting, and install (31) drain inserts and additional hardware for restroom exhaust curbs $33,923
IUB – Kelley School of Business Hodge Hall Renovation and Expansion Structural Steel Services, Inc. Costs associated with adding overhead stops and changing threshold specifications $156,826
IUB – Global and International Studies Building Milestone Contractors, LP Provide grading, temporary sidewalk, ramp, and steps for accessibility from parking lot to Wells Library during construction $58,755
IUB – McNutt Quad Bordner Wing – Restroom Renovations Glenroy Construction Co., Inc. Costs associated with trenching floors and plate reinforcement in preparation for electrical installation $43,985
IUPUI – Lockefield Gardens – Recreation Field J. C. Ripberger Construction Corporation Install sports lighting equipment $34,338
IUPUI – Neurosciences Research Building Sullivan & Poore, Inc. Provide additional electrical service for added fume hoods $61,937
IUPUI – Neurosciences Research Building Stonecreek Interior Systems, LLC Costs associated with additional fume hoods to Rooms 401C, 407H, and 507F $32,299
IUPUI – Rotary Building Renovation W. R. Dunkin & Son, Inc. Costs associated with replacing balcony limestone cap $29,400
IUPUI – Vermont Street Garage StructureTec Construction Services Group Corp. Provide additional soffit repair, top surface patching, column repair, beam repair, and crack repair $31,873

IV. REAL ESTATE MATTERS

V. PERSONNEL MATTERS


INDIANA UNIVERSITY – President Michael A. McRobbie

IUB –Provost and Executive Vice President Lauren Robel


Reappointment List


The following faculty member has completed two years of service and is recommended for reappointment for the 2014-2015 academic year in a unit reporting to Lauren Robel.

Leaves of Absence and Sabbaticals

Reappointments and Changes in Status

Resignations and Cancellation of Appointments

Retirements and Emeritus Titles

Visiting Appointments

University Graduate School Faculty Appointments


The following individuals have been recommended for appointment to the University Graduate School Faculty with endorsement.


Ryan Anderson Pediatrics IN
Brent Arnold Health & Rehabilitation Sciences IN
Rafael Bahamonde Physical Education IN
Scott Bellini Counseling and Educational Psychology BL
Tessa Bent Speech & Hearing Sciences BL
Sandeep Chandukala Marketing BL
Hai Che Marketing BL
Mike Conway Journalism BL
Dionne Cross Curriculum and Instruction BL
Joshua Danish Counseling and Educational Psychology BL
Trevor Douglas Chemistry BL
Jacob Emery SLAV/CMLT BL
Richard Frankel Medicine IN
Barbara Friesth Nursing IN
Bernard Frischer Informatics & Computing BL
Ryan Giles Spanish & Portuguese BL
Laura Gurzynski-Weiss Spanish & Portuguese BL
Michael Hendryx Applied Health Science BL
John Hitchcock Instructional Systems Technology BL
Rachael Holt Speech & Hearing Sciences BL
Shanshan Hu Operations and Decision Technologies BL
Kathleen King Thorius Education IN
Patricia Kubow Marketing BL
Ashok Lalwani Business BL
Gerry Lanosga Journalism BL
Jae Lee Lee Journalism BL
Hsien-Chang Lin Applied Health Science BL
Sylvia Martinez Educational Leadership and Policy Studies BL
Andrew Mead Music Theory BL
Jomo Mutegi Education IN
Sriraam Natarajan Informatics & Computing BL
Sophie Paczesny Medicine IN
Kylie Peppler Counseling and Educational Psychology BL
Filippo Radicchi Informatics & Computing BL
Lopo Rego Marketing BL
Lauren Richerme Music Education BL
Zachary Riley Physical Education IN
G. David Roodman Medicine IN
Jim Scheurich Education IN
Samantha Scribner Education IN
Scott Shackelford Business Law and Ethics BL
Jeremy Smith Chemistry BL
Tom Snaddon Chemistry BL
Jesse Steinfeldt Counseling and Educational Psychology BL
Daphne Tan Music Theory BL
Sarah Van der Laan Comparative Literature BL
Crystall Walcott Education COL
John Walsh Information & Library Science BL
Allen Wood Philosophy BL
Sung-Un Yang Journalism BL

The following non-tenure-track individuals have been recommended for appointment to the University Graduate School Faculty.


Amanda Bolbecker Psychological and Brain Sciences BL
Amanda Bolbecker Psychiatry IN
Danielle DeSawal Educational Leadership and Policy Studies BL
Ruth Gassman Applied Health Science BL
Jeffrey Paine Public & Environmental Affairs IN
Joy Seybold Education IN
Robert Vu Medicine IN

IUPUI – Chancellor Charles R. Bantz


Initial Appointments

Reappointments and Changes of Status

Resignations and Cancellations of Appointments

Retirements and Emeritus Titles

Visiting Appointments

IUE – Chancellor Kathryn Cruz-Uribe

IUK – Interim Chancellor Susan Sciame-Giesecke

IUN – Chancellor William Lowe

IPFW – Chancellor Vicky Carwein


Reappointment List


The following faculty members have been reappointed for the 2014-2015 academic year.



IUSB – Chancellor Terry Allison

IUS – Interim Chancellor Barbara Bichelmeyer


Leaves of Absence and Sabbaticals