Trustees Present: MaryEllen Bishop, William R. Cast, Bruce Cole, Philip N. Eskew, Thomas E. Reilly, Derica W. Rice (via telephone), Patrick A. Shoulders, Abbey R. Stemler, William Strong
University Representatives: President Michael McRobbie, John Applegate, Charles Bantz, Robin Gress, Karen Hanson, MaryFrances McCourt, Edwin Marshall, Tom Morrison, Nasser Paydar, Una Mae Reck, Mike Sample, Bill Stephan, Neil Theobald, Brad Wheeler
Other Attendees: Karen Adams, Lynn Coyne, Jack Dahl, Craig Dethloff, Erika Dowell, Momi Ford, Joe Husk, Jeff Jones, Steve Keucher, Debbie Lemon, Mike Leonard, Larry MacIntyre, Kathleen McNeely, Valerie Pena, Dawn Rhodes, Bob Richardson, Dan Rives, Steve Solie, Paul Sullivan, Herb Terry
Unanimously approved on a motion duly made and seconded
Unanimously approved on a motion duly made and seconded
Unanimously approved on a motion duly made and seconded
Unanimously approved on a motion duly made and seconded
Unanimously approved on a motion duly made and seconded
Resolution of the Trustees of Indiana University Whereas, on Dec. 4, 2009, the Board of Trustees voted to
extend the contract of President Michael A. McRobbie until June 30, 2017; and
Whereas, this action requires the negotiation of a new
contract; and
Whereas, the board prefers to delegate authority for the
contract to one member;
Now therefore be it resolved that the board delegate to
William R. Cast, chair of the board, the authority to complete the new contract for
President McRobbie.
Unanimously approved on a motion duly made and seconded
The president began his report by singling out two faculty members who had recently been accorded academic honors. Marc Overhage, the director of Medical Informatics in the Regenstrief Institute and the Regenstrief Professor of Medicine in the School of Medicine, was recently made a member of the Institute of Medicine, which is one of the three national academies, the other two being Science and Engineering. He received his fellowship in part because of his lengthy contributions to the field of health informatics. And Robert Schnabel, the Dean of the School of Informatics, has been made a fellow of the Association for Computing Machinery (ACM).
Next, President McRobbie called attention to the recent announcement that for the second year running, an Indiana University student had been named a Rhodes Scholar. The student is Ester Uduehi.
The president then touched on his recent trip to Germany, which was taken as part of IU’s international strategic plan. He briefed trustees on the institutions he had visited and described some of the higher education initiatives under way in Germany.
He concluded by noting that Kevin Wilson had been appointed as the new head football coach in recent days and thanking Athletic Director Fred Glass for the speed and skill with which he conducted the search.
Ms. Dowell said she wished to update trustee on three items. First, she said the UFC had was continuing its discussion of an organizational reform proposal. The most significant change would be the conversion of the Agenda Committee into an executive committee which would have the power to act on behalf of the full council when needed. Discussion will continue into the spring.
Next, noting that the board in June had voted to permit campuses to develop policies pertaining to extension of tenure periods, she said the School of Medicine had moved forward with a proposal. The principal prerequisite to change the tenure clock for future faculty hires was a faculty referendum on the question of extending the probationary period from seven to nine years. She said that just over 87% of tenure track and tenured faculty in the school participated, approving the motion with 464 votes in favor, 119 opposed and 9 abstentions. They have met the threshold of support required by their campus policy and are moving forward to work with the appropriate offices to change their documentation and policy requirements.
The third and final update centered on an ad hoc committee that the BFC organized in the fall in response to faculty and staff concerns about the health engagement program. The committee has issued a report, which the UFC discussed and endorsed.
She summarized the report, saying that faculty join the trustees and administration in wanting better health for all employees and agreeing to the necessity of controlling costs. The report says, however, that it is important to create a plan that can be embraced by everybody in the IU community. She said faculty are not opposed to biometric screening, but they are concerned about exactly how that information will be used. The report also recommended the creation of a committee of faculty and administrative staff from all campuses to review the health incentive program and to determine what the program should look like.
Ms. Nishihara’s remarks touched on a number of topics, including the growth in the number of degree offering programs at IU East in relation to the comparatively small size of this faculty; the campus’ strengths in offering online courses in relation to the student demand for them; and the recent salary increases and the health engagement insurance program.
She noted that the number of visiting faculty had risen in recent years, and that several new degree programs had been approved, both of which are contributing to student retention success.
Turning to online courses, she said some faculty had already been teaching online when she arrived at the campus in 1995, meeting the needs of students who lived at least 40 minutes from campus and those who combine course work with working lives. It is student demand, she said, that has driven the increase in online course offerings, adding that when the same instructor offers two sections of the class, one in person and one online, it is the online section that fills most quickly and over fills.
She concluded her remarks by urging the administration to continue efforts to improve communication regarding the health engagement program.
Mr. Niehoff introduced himself, describing the many student activities in which he is involved while maintaining an outstanding academic record. He said his three years at IU East had been a great experience, providing him not only a superb learning experience but many opportunities to stay engaged in the community. He said students have changed the way they enjoy school. There is a more energetic atmosphere, he said, and there is more involvement with students than in years past. The Student Government Association is now three years old and growing and he predicted a very positive future.
Trustee Cast said trustees had engaged in a lengthy discussion of the “Principles of Excellence” draft. He called it an outstanding work, not only because of its detail, but because it is really stunning how much is going on across Indiana University. The trustees are seeking to reconcile those principles of excellence with forces of change. It will probably result with the board having some different kinds of instructional meetings and seminars to study the same kinds of issues that are going on across the Big Ten and all universities.
In addition to considering a number of action items, Trustee Eskew reported that the committee heard a review of facilities and capital planning at IU East.
Action Item: Approval of the board is requested to proceed with the design of the Indiana University School of Medicine’s Neurosciences Research Building located in the area of 16th Street and Senate Avenue near the Methodist Hospital campus in Indianapolis, Indiana. This project provides laboratory-research space for new scientists and expansion space for existing psychiatric and neuroscience research at Indiana University. The estimated cost of this project is $53,000,000 and is funded by academic facilities/student fee bonds ($43,000,000), School of Medicine Gifts ($5,000,000), and Auxiliary Reserves ($5,000,000).
Unanimously approved on a motion duly made and seconded
Action Item: Approval of the board is requested to proceed with the renovation of restrooms on all floors of the Dejoya Wing at McNutt Quad and the Wissler Wing at Teter Quad located on the Bloomington campus. The existing common restrooms/showers will be replaced with an individual-style configuration to provide privacy for residents. Installation of new piping, ventilation systems, lighting, and fire alarm strobes are included in this project. The roof on Teter Quad will also be replaced. Total cost of this project is estimated to be $3,552,200 and will be funded by the Department of Residential Programs and Services. Appropriate state approvals will be requested.
Action Item: Approval of the board is requested to proceed with the renovation build-out of interior space on the third and fourth floors of the new Eugene and Marilyn Glick Eye Institute located on the IUPUI campus. The space on the third floor will consist of faculty offices and associated support. The space on the fourth floor will consist of research lab space, research support spaces, faculty offices, and building support spaces. The scope of work also includes modifications within the basement and penthouse mechanical areas in supporting these new areas. Total cost of this project is estimated to be $4,500,000 and will be funded by contractual lease payments and indirect cost recovery revenue. Appropriate state approvals will be requested.
Unanimously approved on a motion duly made and seconded
Action Item: Approval of the board is requested to proceed with the purchase of real estate located at 631 East Third Street in Bloomington, Indiana. It is requested that The Trustees adopt the following resolution to authorize a prospective purchase:
Resolution of the Trustees of Indiana University Authorizing a
Prospective Purchase of Property
WHEREAS, in the orderly process of expansion and development of the
Bloomington campus of Indiana University, and pursuant to its master plan and in
furtherance of its academic mission, it is necessary and desirable that Indiana
University acquire the following described real estate situated within the campus
boundaries in Bloomington, Monroe County, Indiana, to-wit:
WHEREAS, this acquisition of land is of vital necessity to the completion
of the campus, the furtherance of the university’s educational and general academic
mission and statutory responsibilities, and to the management, operation and service of
the university.
NOW, THEREFORE, BE IT RESOLVED that the President, Vice President for
Capital Projects and Facilities and Treasurer of Indiana University or their
representatives, singly, are authorized to examine, survey and acquire on behalf of The
Trustees of Indiana University the above described real estate pursuant to statutory
authority, and
BE IT FURTHER RESOLVED, that the President, Vice President for Capital
Projects and Facilities and Treasurer of Indiana University, respectively, each acting
singly, or their delegated representatives, are hereby authorized, directed and empowered
to take all actions as they may deem necessary and convenient to implement this
resolution and acquire said real estate.
The South center part of the Southeast quarter of Section 33, in Township 9 North,
Range 1 West and bounded as follows: Beginning in the South line of said quarter section
at a point 249 feet and 6 inches east and 32 feet South from the Southeast corner of Lot
No. 5 of Dunn’s Addition to the Town of Bloomington, Indiana; thence running East 125
feet and 6 inches; thence North 242 feet; thence West 125 feet and 6 inches; thence South
242 feet to the place of beginning; containing 69/100 acre, more or less and all rights
of the owner thereof in adjacent public rights-of-way, more commonly known as 631 East
Third Street, Bloomington, Indiana.
Unanimously approved on a motion duly made and seconded
Action Item: Approval of the board is requested for the IU Kokomo Division of Education to be named the School of Education, Indiana University Kokomo.
Action Item: Approval of the board is requested to name the lobby of the Indiana University Cinema the Jorgensen Lobby in honor of the Ove W. Jorgensen Family Foundation.
Action Item: Approval of the board is requested for two namings which will be announced in the future at appropriate events.
Unanimously approved on a motion duly made and seconded
Trustee Shoulders said the committee had received an absolutely wonderful report from Chancellor Paydar. He said it was great to be on the campus.
Trustee Reilly said the committee began with a presentation by Jeff Arthur of the State Board of Accounts, and Kathleen McNeely. The university received an unqualified opinion from State Board of Accounts, which reflects that the financial statements present fairly, in all material respects, the financial position of Indiana University. State Board of Accounts also issued a report on consideration of the University’s internal controls over financial reporting. There were no weaknesses identified by the auditors on IU’s internal controls. In addition, during the exit conference State Board shared with university administration that there were no verbal comments on areas that needed improvement.
Next, the committee considered the accounts receivable write-offs for FY 2010. The 2009-10 accounts receivable write-offs were $7.3 million, which was a 12% decrease from the previous year of $8.3 million. Nearly three-fourths of these write-offs are for student receivables, although IU wrote-off only 0.35% of total volume for student receivables for the fiscal year. This percentage is extremely low and reflects well on the collection processes at IU.
Then, Vice President Theobald reported on the 2010-11 salary increase. IU is one of ten Big Ten universities to provide a 2010-11 salary increase—Michigan State, which provided a salary increase in 2009-10, is the lone exception. The distribution of the 3% average salary increase differed across campuses. IU Southeast and IU East had the lowest differences across faculty, with the top 10% receiving an average salary increase that was 2.4% higher than the lowest 10%. The widest distribution for faculty members was at IU Kokomo, with the top 10% receiving an average salary increase that was 5.5% higher than the lowest 10%. Top 10%-to-bottom-10% differences for professional staff varied from 1.5% at IU Kokomo to 2.7% at IUPUI and IU Southeast.
Trustee Reilly said the committee next heard two reports, the first from Vice President Theobald on R&R funding. IU has transferred $8.5 million from the general fund to the R&R account in 2010-11 to partially address a cut in state funding for renovation and repair. In addition, campuses have sequestered an additional $13.1 million in 2010-11 reserves for possible R&R use. Vice President Morrison is in active communication with campuses about R&R needs. In addition, IU is developing an on-going strategy for funding R&R. The committee also heard an update from Treasurer MaryFrances McCourt on capital financing.
Three other updates were presented to trustees. The first, given by Kathleen McNeely, covered the benchmarking project. She said data collection would progress through the end of the first week in January. For the rest of the month in January IU personnel, along with consultants Accenture and Hackett will work on scrubbing the data to insure data integrity. In addition, the functional committees are working on evaluating and adding to stakeholder surveys which will get at qualitative information that will be used to assist in forming final recommendations.
The second update concerned development of an e-text strategy. Vice President Wheeler provided an overview of developments in the educational resources (e-textbooks) market, along with an update on IU’s current engagement and strategy. IU has focused on implementing sustainable models that will drive down the cost of high quality materials to students while providing tools that will benefit teaching and learning. IU has a website, http://etexts.iu.edu, that provides lots of information and explains the e-text strategy.
The third update concerned the Employee Health Care Program. Dan Rives summarized Open Enrollment results for IU’s 17,700 full-time employees and reported that a new Employee Healthcare Advisory Committee was being established, with representatives from all employee and union groups. Lastly, he provided an overview of medical expense trend and the potential impact on the University’s budget for the next fiscal year.
Finally, the committee approved the following resolution:
RESOLUTION OF THE DULY APPOINTED FINANCE AND AUDIT COMMITTEE OF THE
BOARD OF TRUSTEES OF THE TRUSTEES OF INDIANA UNIVERSITY APPROVING AND AUTHORIZING THE SALE
OF ITS INDIANA UNIVERSITY CONSOLIDATED REVENUE BONDS, SERIES 2011A
WHEREAS, The Trustees of Indiana University (the “Corporation”) has full
power and authority under and by virtue of the laws of the State of Indiana to operate the
institution of higher education known as Indiana University (the “University”) including,
more particularly, under the provisions of Indiana Code 21-35-3, as supplemented by
21-35-5, the power and authority to issue revenue bonds to finance and refinance
facilities located at various campuses of the University; and
WHEREAS, the Corporation has executed and delivered an Indenture of Trust
dated as of January 15, 2008 (the “Indenture”) with The Bank of New York Trust Company,
N.A. (now The Bank of New York Mellon Trust Company, N.A.) as Trustee (the “Trustee”)
pursuant to which it will issue various such Series of Consolidated Revenue Bonds (the
“Bonds”) from time to time; and
WHEREAS, the Corporation has previously issued its Indiana University
Consolidated Revenue Bonds, Series 2008A on February 7, 2008 in the original principal
amount of $182,755,000, its Indiana University Consolidated Revenue Bonds, Series 2009A on
April 2, 2009 in the original principal amount of $69,785,000, its Indiana University
Tax-Exempt Consolidated Revenue Bonds, Series 2010A dated May 27, 2010 and its Indiana
University Taxable Consolidated Revenue Bonds, Series 2010B (Build America Bonds - Direct
Pay Option) dated May 27, 2010), collectively in an aggregate principal amount of
$88,815,000; pursuant to the Indenture; and
WHEREAS, the Corporation intends to issue a new series of Bonds to be known
as the Series 2011A Bonds (as defined below) to provide the funds required to finance or
reimburse itself for previously incurred costs for the acquisition, construction,
renovation and equipping of the Project listed in Exhibit A
hereto (the “Project”); and
WHEREAS, the Board of Trustees of the Corporation (the “Board”) has
authorized the Treasurer of the Corporation (the “Treasurer”) to investigate, develop and
evaluate a Plan of Financing for the Project and to present that Plan of Financing for
consideration by the Finance and Audit Committee of the Board (the “Committee”) by various
prior resolutions and most recently, pursuant to the Board Resolution dated August 20,
2010 (the “Board Resolution”); and
WHEREAS, the Board has authorized the Committee to approve a Plan of
Financing and to authorize the execution and delivery of the Indiana University
Consolidated Revenue Bonds, Series 2011A (the “Series 2011A Bonds”) and of the Indenture,
the Fourth Supplemental Indenture, Preliminary Official Statement, Final Official
Statement, Bond Purchase Agreement, Construction and Rebate Agreement, an Amended and
Restated Continuing Disclosure Undertaking Agreement (all as hereinafter described), forms
of the Series 2011A Bonds and any further documents required to complete the execution and
delivery of the Series 2011A Bonds, pursuant to the Board Resolution; and
WHEREAS, the Treasurer has investigated, developed, evaluated and presented a
Plan of Financing for the Series 2011A Bonds to the Committee; and
WHEREAS, the Committee desires to approve the Plan of Financing presented by
the Treasurer; and
WHEREAS, there has now been submitted to the Committee a form of Fourth
Supplemental Indenture (the “Fourth Supplemental Indenture”), a form of Preliminary
Official Statement (the “Preliminary Official Statement”), a form of Construction and
Rebate Agreement (the “Rebate Agreement”), a form of an Amended and Restated Continuing
Disclosure Undertaking Agreement (the “Undertaking”) and a form of Bond Purchase Agreement
(the “Bond Purchase Agreement”) in connection with the issuance of the Series 2011A Bonds
in the aggregate issued amount not to exceed $18,000,000, plus additional amounts
necessary to provide for credit enhancement, capitalized interest, a debt service reserve,
if any, or other costs incidental to the issuance of the Series 2011A Bonds, which
financing has been or will be duly approved, to the extent necessary, by the State Budget
Agency and Governor of the State of Indiana;
NOW, THEREFORE, BE IT RESOLVED by the Committee as follows:
The Board hereby finds and declares that a necessity exists for the acquisition,
construction, renovation, and equipping of the Project and the issuance of the Series
2011A Bonds therefor.
The issuance of the Series 2011A Bonds by the Corporation on the terms and conditions
set forth in the Fourth Supplemental Indenture is hereby authorized in the total issued
amount not to exceed $18,000,000, plus additional amounts necessary to provide money for
costs incidental to the issuance of the Series 2011A Bonds, all as permitted by law. The
Series 2011A Bonds shall be designated “Indiana University Consolidated Revenue Bonds,
Series 2011A”, and may be issued as current interest bonds and/or capital appreciation
bonds. The true interest cost of the Series 2011A Bonds shall not exceed 6.0%, with a
maximum underwriter’s discount of 0.7% (70 basis points), net of underwriting expenses,
and with such serial or term maturities and redemption features as the executing officers
shall approve. The final maturity of the Series 2011A Bonds shall be no later than June 1,
2035. The Series 2011A Bonds shall be sold pursuant to the Bond Purchase Agreement at
negotiated sale to City Securities Corporation, as representative of the underwriters
listed in the Bond Purchase Agreement.
The Fourth Supplemental Indenture is approved in substantially the form submitted to the
Committee and is made a part of this Resolution as if fully set forth herein. The Chair or
Vice Chair of the Corporation, is hereby authorized to execute and deliver, and the
Secretary or Assistant Secretary of the Board is hereby authorized to attest the signature
thereof and to imprint the corporate seal of the Corporation on the Fourth Supplemental
Indenture in substantially the forms presented to this meeting, with such changes in form
or substance as the officers executing such documents shall approve, such approval to be
conclusively evidenced by the execution and delivery thereof.
The Preliminary Official Statement is approved in substantially the form submitted to
the Committee and is made a part of this Resolution as if fully set forth herein. The
Chair, Vice Chair, Treasurer or Assistant Treasurer of the Corporation are, or any of them
is, hereby authorized and directed to make such changes in form or substance as are
necessary or appropriate, to authorize the distribution of the Preliminary Official
Statement, to deem the Preliminary Official Statement to be final or nearly final for
purposes of applicable Securities and Exchange Commission rules, to place the Preliminary
Official Statement into final form (the “Final Official Statement”) and to execute and
deliver the Final Official Statement with such changes in form or substance as the
officers executing such documents shall approve, and to cause printed copies of the
Preliminary Official Statement and Final Official Statement to be provided to such
prospective purchasers, investors and other persons as he or she may deem advisable in
order to market the Series 2011A Bonds.
The Bond Purchase Agreement is hereby approved in substantially the form submitted to
the Committee and is made a part of this Resolution as if set forth fully herein. The
Chair, Vice Chair, Treasurer or Assistant Treasurer of the Corporation are, or any of them
individually is, hereby authorized to execute and deliver the Bond Purchase Agreement in
substantially the form submitted to the Committee, with such changes in form or substance
as the officer executing such document shall approve, such approval to be conclusively
evidenced by the execution and delivery thereof. The Underwriters identified in Exhibit B hereto are hereby appointed in the respective capacities
set forth in Exhibit B.
The Rebate Agreement is hereby approved in substantially the form submitted to the
Committee and is made a part of this Resolution as if set forth fully herein. The Chair,
Vice Chair, Treasurer or Assistant Treasurer of the Corporation are, or any of them is,
hereby authorized to execute and deliver, and the Secretary or Assistant Secretary of the
Board is hereby authorized to attest the signature thereof and to imprint the corporate
seal of the Corporation on, the Rebate Agreement in substantially the form submitted to
the Committee, with such changes in form or substance as the officer executing such
document shall approve, such approval to be conclusively evidenced by the execution and
delivery thereof.
The Undertaking is hereby approved in substantially the form submitted to the Committee
and is made a part of this Resolution as if set forth fully herein. The Chair, Vice Chair,
Treasurer or Assistant Treasurer of the Corporation are, or any of them is, hereby
authorized to execute and deliver the Undertaking in substantially the form submitted to
the Committee, with such changes in form or substance as the officer executing such
document shall approve, such approval to be conclusively evidenced by the execution and
delivery thereof. The Chair, Vice Chair, Treasurer or Assistant Treasurer of the
Corporation are, or any of them is, hereby authorized to execute and deliver in the future
an information dissemination agreement or agreements with the Trustee as counterparty to
the Undertaking (or such other third parties as may be considered appropriate) to
implement the Corporation’s obligations under the Undertaking.
The Chair, Vice Chair, Treasurer or Assistant Treasurer of the Corporation are, or any
of them is, hereby authorized to prepare the bond forms, as approved by the Committee in
accordance with the Board Resolution required for use in the issuance of the Series 2011A
Bonds, and to cause the same to be executed manually or by facsimile by the proper
officers of the Board as provided in the Fourth Supplemental Indenture and the Indenture.
Upon the execution of the Series 2011A Bonds, the Treasurer or Assistant Treasurer shall
deliver the Series 2011A Bonds to the Trustee for authentication, and upon such
authentication, the Treasurer is authorized and directed to deliver the Series 2011A Bonds
to the purchasers thereof on payment of the purchase price.
The Chair, Vice Chair and the Secretary, or Assistant Secretary and the Treasurer or
Assistant Treasurer of the Corporation, or any of them acting singly or jointly, are
hereby authorized and directed to do any and all further acts and things necessary,
including acceptance of a bond insurance commitment, if appropriate, in order to complete
the transaction contemplated by the Bond Purchase Agreement, the Indenture, the Fourth
Supplemental Indenture, the Undertaking, the Rebate Agreement and the Final Official
Statement (the “Documents”) hereby authorized.
The Committee hereby approves the deletion from the Series 2011A Bonds for financing of
any component element of the Project if, in the best judgment of those persons authorized
to execute and deliver the Documents, the inclusion of such component in the financing
through the Series 2011A Bonds is no longer sufficiently beneficial to the Corporation.
The Committee also hereby approves the bifurcation of the financings authorized hereby
into two or more series using substantially similar Documents if, in the best judgment of
those persons authorized to execute and deliver the Documents, it is in the best interests
of the Corporation to do so.
The Treasurer’s request that the Indiana Finance Authority hold a public hearing on
behalf of the Corporation (after notice duly given to the public) in compliance with the
requirements for “qualified 501(c)(3) bonds” under Section 145 of (or otherwise contained
in) the Internal Revenue Code of 1986, as amended, is hereby ratified and approved. The
Treasurer is further authorized to obtain a Certificate of Public Approval from an
Applicable Elected Official, as required by the Code. The Treasurer is further authorized
to take all such additional actions as are necessary for the Series 2011A Bonds to qualify
as qualified 501(c)(3) bonds.
References to the “Chair” and “Vice Chair” as identified in the Bylaws of the Board of
the Corporation herein shall be interpreted to mean the officers holding the positions so
identified as “President” and “Vice President” in Indiana Code 21-20-4.
EXHIBIT A PROJECT Sports Complex Garage Expansion -- Indianapolis Campus -- $18,000,000 The Sports Complex Garage Expansion Project expands the existing Sports Complex Garage
located on the IUPUI campus. This expansion will encompass approximately 1,300 parking
spaces and will be located at 875 West New York Street, which is to the south of the
current Sports Complex Garage, in the area where Ohio Street, Blake Street and University
Boulevard converge. The Project will provide additional parking spaces for student,
faculty, staff and general public access to Eskenazi Hall (Herron School of Art), Inlow
Hall (School of Law), the Engineering/Science and Technology Building, the Science
Building, the Natatorium and the University Library. The Project will also provide parking
spaces for governmental and not-for-profit tenants.
EXHIBIT B UNDERWRITERS Senior Manager: City Securities Corporation
Co-Manager: Loop Capital Markets,
LLC
Co-Managers: Other firms to be designated at the discretion of the Treasurer
Trustee Stemler said AUSA had met the previous week with almost every campus attending. Student leaders received an excellent presentation by Vice President Brad Wheeler on E-Textbooks and they provided him with some good feedback to help move that initiative forward.
She said that in coming months, student leaders will be looking for ways to help Hoosiers for Higher Education find out what they can do to show the state what higher education does for students and why higher education is so important. She said they are also working on forming a quick advisory group on academic advising from the student perspective for the entire state. She said the group did not want to make any changes but was intent on assessing student needs, sharing best practices on the student level, and surveying current services.
Next, she announced that Barrett Tennbarr has become the new chair of AUSA.
She concluded by reminding everyone that the Student Trustee Search continues. The application deadline closes on January 21 and she encouraged students to apply.
No items.
Unanimously approved on a motion duly made and seconded
No items.
No items.
No items.
No items.
No items.
No items.
Unanimously approved on a motion duly made and seconded with Trustees Cast and Strong recusing themselves from votes on their statements.
Unanimously approved on a motion duly made and seconded
Unanimously approved on a motion duly made and seconded
Unanimously approved on a motion duly made and seconded
February 17-18, 2011
Indiana University-Purdue University Indianapolis
No items.
| Project | Contractor | CCD# | CCD Description | CCD Amount |
| IUB – Kelley School of Business – Classroom 111 Renovation | F. H. Paschen, S. N. Neilsen and Associates, LLC | 1355-001 | Removal/installation of concrete walls along with the removal of concrete floors and limestone. | $79,465 |
| IUB – Collins Center – Edmondson and Cravens Halls | Weddle Brothers Building Group, LLC | 1378-001 | Repair stone steps and walls. | $67,902 |
| IUB – HPER Courtyard Build-Out | 3D Professional Contracting, Inc. | 1319-001 | Removal of identified existing items and demolition work. | $47,794 |
| IUB – McNutt (Bryan) and Teter (Thompson) Restrooms - Renovation | C. H. Garmong and Son, Inc. | 986-004 | Repair conduits/replace feeder cable at Teter (Thompson) Quad. | $34,714 |
| C. H. Garmong and Son, Inc. | 986-003 | Replace chilled water piping at Teter (Thompson) Quad. | $30,161 | |
| IUB – Cinema – Theatre/Drama Renovation | Messer Construction Company | 1093-062 | North entrance lighting change. | $27,994 |
| IUB – Ashton Chilled Water Facility | Glenroy Construction Company, Inc. | 1018-007 | Re-staking property along with temporary enclosure and heating. | $27,311 |
| IUPUI – Gateway Parking Garage | F. A. Wilhelm | 1230-012 | Changes to traffic signals at intersection of North and Blackford Streets. | $122,512 |
| IUPUI – Lilly House Renovations – Phase II | F. A. Wilhelm | 1359-002 | Installation of cabinets in apartment bathroom and kitchen. Renovation of hardwood along with removal of carpet in master suite. | $73,498 |
| F. A. Wilhelm | 1359-001 | Paint interior walls. | $72,869 |
| Base Bid | |
| ElectriCom, LLC, Paoli, IN | $73,943 |
| ERMCO, Inc., Indianapolis, IN | $79,950 |
| AAA Electric of Terre Haute, Inc., Terre Haute, IN | $83,477 |
| Gaylor, Inc., Columbus, IN | $93,700 |
| Clawson Communications, Inc., Greenwood, IN | $99,995 |
| Harrell-Fish Inc., Bloomington, IN | $107,500 |
| Glenroy Construction Co., Inc., Indianapolis, IN | $112,000 |
| Base Bid | |
| ERMCO, Inc., Indianapolis, IN | $105,928 |
| Glenroy Construction Co., Inc., Indianapolis, IN | $135,000 |
| Gaylor, Inc., Columbus, IN | $137,700 |
| Clawson Communications, Inc., Greenwood, IN | $146,575 |
| Crown Electric, Inc., Terre Haute, IN | $151,400 |
| ElectriCom, LLC, Paoli, IN | $158,490 |
| Base Bid | |
| Heflin Industries, LLC, Bloomington, IN | $569,400 |
| Harrell-Fish Inc., Bloomington, IN | $586,500 |
| Custom Mechanical Systems, Corp. (CMS), Bargersville, IN | $730,963 |
| Base Bid | Alternate 1 | Alternate 2 | Alternate 3 | Alternate 4 | |
| J.C. Ripberger Construction Corp., Zionsville, IN | $366,334 | $280,560 | $48,471 | $79,244 | $20,000 |
| Edgewood Electric, Inc., Edgewood, KY | $369,900 | $236,700 | $34,500 | $53,000 | $22,000 |
| Glenroy Construction Co., Inc., Indianapolis, IN | $595,000 | $320,000 | $30,000 | $185,000 | $25,000 |
| Summit Construction Co., Inc., Indianapolis, IN | $657,498 | $399,997 | $20,100 | $37,619 | $18,486 |
| Base Bid | Alternate 1 | Alternate 2 | Alternate 3 | |
| Midwest Forms Constructors, LLC, Indianapolis, IN | $278,000 | $25,000 | $25,000 | $825 |
| Terstep Company, Inc., Fishers, IN | $289,000 | $22,200 | $3,000 | $900 |
| SCS Construction Services, Inc., Greenwood, IN | $298,000 | $22,000 | $1,700 | $900 |
| The Sullivan Corporation, Noblesville, IN | $312,740 | $25,878 | $6,245 | $911 |
| Glenroy Construction Co., Inc., Indianapolis, IN | $360,000 | $28,000 | $3,000 | $28,000 |
| Base Bid | |
| Earthwell Energy Management, Inc., Louisville, KY | $91,191 |
| Arrow Electric Co., Inc., Louisville, KY | $91,254 |
| Ready Electric Company, Inc., Louisville, KY | $98,850 |
| Johnson Group, Inc., Louisville, KY | $105,000 |
| Base Bid | |
| Quality Plumbing & Heating of Bunker Hill, Inc., Bunker Hill, IN | $20,600 |
| Benchmark Mechanical, Inc., Kokomo, IN | $25,600 |
| Custom Mechanical Systems, Corp. (CMS), Bargersville, IN | $33,724 |
| Greiner Brothers, Inc., Kokomo, IN | $36,700 |
| Base Bid | |
| Slatile Roofing & Sheet Metal Co., Inc., South Bend, IN | $44,426 |
| Midland Engineering Company, Inc., South Bend, IN | $44,500 |
| Lawmasters, Inc., Elkhart, IN | $50,720 |
| Ancon Construction Co., Inc., Goshen, IN | $59,900 |
| Love Contractors, Inc., Gaston, IN | $69,475 |
| Dudeck Roofing & Sheet Metal, Inc., South Bend, IN | $69,910 |
| Skyline Roofing & Sheet Metal Co., Inc., Indianapolis, IN | $95,905 |
Date of Bid Opening: September 9, 2010
Bidders: 7
Contract Award: Low Bidder, ElectriCom, LLC
Amount: $73,943
Estimate: $100,000
Funding: UITS Reserves
Architect/Engineer: University Engineering Services
Description: This project replaces existing wiring to active information outlets (voice/data) in the building. Work includes the installation of new racks, servers, and power/ground in existing telecommunication closets.
Date of Bid Opening: August 31, 2010
Bidders: 6
Contract Award: Low Bidder, ERMCO, Inc.
Amount: $105,928
Estimate: $250,000
Funding: UITS Reserves
Architect/Engineer: University Engineering Services
Description: This project replaces existing wiring to active information outlets (voice/data) in the building. Work includes the installation of new racks, servers, and power/ground in existing telecommunication closets.
Date of Bid Opening: August 24, 2010
Bidders: 3
Contract Award: Low Bidder, Heflin Industries, LLC
Amount: $569,400
Estimate: $527,500
Funding: Repair and Rehabilitation Funds
Architect/Engineer: ThermalTech Engineering, Lawrenceburg, Indiana
Description: This project provides new steam/pumped condensate piping to serve the Geology Building. Work also includes all restoration work.
Date of Bid Opening: August 19, 2010
Bidders: 4
Contract Award: Edgewood Electric, Inc.
| Base Bid | Alternate 1 | Alternate 2 | Total Contract Amount |
| $369,900 | $236,700 | $34,500 | $641,100 |
| Base Bid | Alternate 1 | Alternate 2 |
| $275,529 | $220,777 | $53,015 |
Funding: Repair and Rehabilitation Funds
Architect/Engineer: Fink Roberts and Petrie, Inc., Indianapolis, IN
Description: This project repairs a portion of the underground concrete in the utility tunnel system at various locations. Work includes excavating/removing/replacing tunnel top slabs, side walls, expansion joints, and at-grade site work. When complete, the tunnel will be waterproofed.
Date of Bid Opening: August 5, 2010
Bidders: 5
Contract Award: Terstep Company, Inc.
| Base Bid | Alternate 2 | Total Contract Amount |
| $289,000 | $3,000 | $292,000 |
Estimate: $258,939
Funding: Repair and Rehabilitation Funds
Architect/Engineer: arcDesign, Indianapolis, IN
Description: This project renovates existing lab spaces for fuel cell research. Work includes new casework, fume hoods, lab gas, and electrical modifications.
Date of Bid Opening: September 2, 2010
Bidders: 4
Contract Award: Low Bidder, Earthwell Energy Management, Inc.
Amount: $91,191
Estimate: $65,000
Funding: Repair and Rehabilitation Funds
Architect/Engineer: University Engineering Services
Description: This project provides an upgraded main fire-alarm panel, initiation/annunciation devices, and connections to the Campus Police Department. Provide raceways and fire alarm cable.
Date of Bid Opening: August 26, 2010
Bidders: 4
Contract Award: Low Bidder, Quality Plumbing & Heating of Bunker Hill, Inc.
Amount: $20,600
Estimate: $21,890
Funding: Campus Reserves
Architect/Engineer: DLZ Indiana, LLC, Indianapolis, IN
Description: This project includes a connection of 6” chilled water supply and return lines from the primary chilled water loop in the Kelley Student Center to the chilled water loop in the library. Work includes core drilling through the foundation wall, insulating the pipes, and providing valves to control the flow.
Date of Bid Opening: September 2, 2010
Bidders: 7
Contract Award: Low Bidder, Slatile Roofing & Sheet Metal Co., Inc.
Amount: $44,426
Estimate: $23,407
Funding: Repair and Rehabilitation Funds
Architect/Engineer: University Architect’s Office
Description: This project removes the existing built-up roof and replaces it with new insulation and an EPDM (ethylene-propylene diene monomer) roof.
No items.
No items.
No items.
No items.
No items.
No items.
Two programs previously created as certificates have been reclassified as Post-Baccalaureate Programs:
No items.
| Project | Contractor | CCD# | CCD Description | CCD Amount |
| IUB – Cook Hall (Men & Women’s Basketball Practice Facility) | Weddle Brothers Building Group, LLC | 682-042 | Settlement of delay claim | $160,000 |
| IUB – Range Road Storm and Water Treatment System | Dave O’Mara Contractor, Inc. | 1379-001 | Additional changes to the structure along with additional dirt & rock excavation, concrete wall installation, and backfill | $81,449 |
| IUB – Field Hockey and Soccer Fields | Crider and Crider, Inc. | 280-015 | Equipment and material used for field installation | $75,000 |
| IUB – Cinema – Theatre/Drama Renovation | Messer Construction Company | 1093-050 | Installation of additional equipment requested for the projection room | $27,629 |
| IUB – HPER Courtyard Build-Out | 3D Professional Contracting, Inc. | 1319-003 | Installation of new electrical conduit | $25,662 |
| IUPUI – Lilly House Renovations – Phase II | F. A. Wilhelm | 1359-003 | Installation of trim, concrete aprons, decking, dining room wall, garage roof vents and wood flooring | $85,785 |
| Base Bid | |
| Dallman Contractors, LLC, Indianapolis, IN | $436,185 |
| The Sullivan Corporation, Noblesville, IN | $489,860 |
| Mattcon General Contractors, Inc., Indianapolis, IN | $532,000 |
| SCS Construction Services, Inc., Greenwood, IN | $535,900 |
| Gibraltar Construction Corp., Indianapolis, IN | $542,000 |
| Hagerman, Inc., Fishers, IN | $598,000 |
| Terstep Company, Inc., Fishers, IN | $607,000 |
| Pepper Construction Company of Indiana LLC, Indianapolis, IN | $649,000 |
| Tonn and Blank Construction, LLC, Michigan City, IN | $686,000 |
| Base Bid | Alternate 1 | |
| Terstep Company, Inc., Fishers, IN | $62,450 | $19,500 |
| Glenroy Construction Co., Inc., Indianapolis, IN | $75,000 | $27,000 |
| The Sullivan Corporation, Noblesville, IN | $93,865 | $26,421 |
| Greiner Brothers, Inc., Indianapolis, IN | $99,000 | $27,000 |
| Base Bid | Alternate 1E | Alternate 1W | |
| Midwest Forms Constructors, LLC, Indianapolis, IN | $113,000 | $24,000 | $24,000 |
| SCS Construction Services, Inc., Greenwood, IN | $123,500 | $24,000 | $24,000 |
| Terstep Company, Inc., Fishers, IN | $138,900 | $21,000 | $24,500 |
| Glenroy Construction Co., Inc., Indianapolis, IN | $139,000 | $25,000 | $25,000 |
| Weddle | Shiel | Messer | Wilhelm | |
| Base Bid | $19,695,000 | $20,080,000 | $20,154,000 | $20,987,000 |
| Alternate 1A | $534,000 | $664,000 | $645,000 | $736,000 |
| Alternate 1B | $534,000 | $664,000 | $664,000 | $736,000 |
| Alternate 2 | $448,000 | $581,000 | $421,000 | $430,000 |
| Alternate 3 | $56,000 | $43,000 | $56,000 | $58,000 |
| Alternate 3A | $109,000 | $92,000 | $107,000 | $108,000 |
| Alternate 4 | $232,000 | $102,000 | $198,000 | $191,000 |
| Alternate 5 | $117,000 | $124,000 | $110,000 | $142,000 |
| Alternate 6 | $109,000 | $40,000 | $41,000 | $45,000 |
| Alternate 7A | $237,000 | $244,000 | $217,000 | $226,000 |
| Alternate 7B | $239,000 | $218,000 | $217,000 | $239,000 |
| Alternate 7C | $249,000 | $229,000 | $229,000 | $249,000 |
| Alternate 7D | $286,000 | $279,000 | $277,000 | $286,000 |
| Alternate 8 | $59,000 | $58,000 | $57,000 | $58,000 |
| Alternate 9 | $55,000 | $54,000 | $53,000 | $55,000 |
| Alternate 10A | $5,850,000 | $6,499,000 | $5,678,000 | $7,951,000 |
| Alternate 10B | $6,887,000 | $7,177,000 | $5,879,000 | $5,651,000 |
| Alternate 10C | $7,545,000 | $6,146,000 | $7,476,000 | $6,459,000 |
| Alternate 10D | $4,371,000 | $5,959,000 | $6,438,000 | $5,911,000 |
| Alternate 10E | $7,245,000 | $7,386,000 | $4,665,000 | $7,270,000 |
| Alternate 10F | $6,110,000 | $5,565,000 | $6,051,000 | $5,396,000 |
| Alternate 11A | $505,000 | $397,000 | $401,000 | $494,000 |
| Alternate 11B | $458,000 | $427,000 | $432,000 | $449,000 |
Note: Alternates 10A-F are manufacturer specific and do not correlate among bidders.
| Base Bid | Alternate 1 | Alternate 2 | |
| Glenroy Construction Co., Inc., Indianapolis, IN | $254,000 | $226,000 | $225,000 |
| Henry C. Smither Roofing Co., Inc., Indianapolis, IN | $327,200 | $248,800 | $248,800 |
| Steve’s Roofing & Sheet Metal, Bloomington, IN | $410,000 | $225,000 | $225,000 |
| Base Bid | |
| Kennedy Tank & Mfg. Co., Inc., Indianapolis, IN | $1,828,827 |
| Custom Mechanical Systems, Corp., Bargersville, IN | $1,925,426 |
| Sterling Boiler & Mechanical, Inc., Evansville, IN | $2,699,000 |
| TEI Construction Services, Inc., Duncan, SC | $2,760,369 |
| Frank Lill & Son, Inc., Webster, NY | $2,887,800 |
| Harrell-Fish Inc., Bloomington, IN | $3,028,363 |
| PPMI Construction Company, Evansville, IN | $3,433,081 |
| Neidigh | Weddle | CDI | Glenroy | Wilhelm | Dallman | |
| Base Bid | $1,100,000 | $1,166,000 | $1,222,000 | $1,275,000 | $1,350,000 | $1,463,479 |
| Alternate 1 | $129,000 | $120,000 | $128,600 | $140,000 | $135,000 | $133,050 |
| Alternate 2 | $194,000 | $184,000 | $198,000 | $200,000 | $200,000 | $205,854 |
| Alternate 3 | $71,815 | $70,000 | $71,000 | $71,000 | $70,000 | $74,125 |
| Alternate 4 | $16,440 | $16,000 | $16,000 | $16,500 | $16,000 | $16,966 |
| Alternate 5 | $28,840 | $29,000 | $29,000 | $29,000 | $28,000 | $30,191 |
| Alternate 6 | $61,789 | $50,000 | $56,000 | $60,000 | $66,000 | $53,925 |
| Base Bid | Alternate 1 | |
| Harmon Construction, Inc. North Vernon, IN | $23,000 | $5,000 |
| Martin Construction Co. Louisville, KY | $23,990 | $4,300 |
| Upton Pry, Inc. New Albany, IN | $26,800 | $6,400 |
| L&F Design Build+ Louisville, KY | $29,078 | $2,778 |
| Base Bid | Alternate 1 | Alternate 2 | |
| Quantum General Contractors, Indianapolis, IN | $376,300 | $25,515 | $203,900 |
| Neidigh Construction Corporation, Bloomington, IN | $380,000 | $32,000 | $224,500 |
| Evans Development Company, Inc., Indianapolis, IN | $394,450 | $23,500 | $335,450 |
| The Sullivan Corporation, Noblesville, IN | $397,970 | $25,894 | $202,500 |
| Strauser Construction Co., Inc., Bloomington, IN | $407,300 | $28,200 | $235,900 |
Date of Bid Opening: September 14, 2010
Bidders: 9
Contract Award: The Sullivan Corporation
Amount: $489,860
Estimate: $545,096
Funding: Repair and Rehabilitation Funds
Architect/Engineer: BSA LifeStructures, Indianapolis, IN
Description: This project consists of the phased demolition/new construction of an occupied office/administration area and the construction of a new People Mover connection into the building. Phase I includes demolition and new construction required for new conference room, storage room, and office. Phase II includes converting an existing conference room into an office. Phase III includes construction of the connecting corridor in the Medical Science Building.
Date of Bid Opening: September 1, 2010
Bidders: 4
Contract Award: Low Bidder, Terstep Company, Inc.
| Base Bid | Alternate 1 | Total Contract Amount | |
| Terstep Company, Inc., Fishers, IN | $62,450 | $19,500 | $81,950 |
| Estimate | $114,597 | $30,500 |
Funding: Repair and Rehabilitation Funds
Architect/Engineer: BSA LifeStructures, Inc., Indianapolis, IN
Description: This project consists of the phased demolition/new construction of a plumbing system within an occupied area. Work includes removal/replacement of existing plumbing mains, modification to piping/ductwork, and demolition/installation of basic electrical components associated with the lift pump.
Date of Bid Opening: August 5, 2010
Bidders: 4
Contract Award: Low Bidder, Midwest Form Constructors, LLC
Amount: $113,000
Estimate: $162,397
Funding: Repair and Rehabilitation Funds
Architect/Engineer: arcDesign, Indianapolis, IN
Description: This project includes interior architectural, mechanical, electrical, plumbing, and fire-suppression renovations/upgrades to room SL362. Work includes renovating the existing wet lab, reusing the casework as well as installing new finishes and new electrical/mechanical systems to meet current standards.
Date of Bid Opening: September 23, 2010
Bidders: 4
Contract Award: Low Bidder, Weddle Bros. Building Group, LLC
| Weddle | Estimate | |
| Base Bid | $19,695,000 | $20,646,978 |
| Alternate 1B | $534,000 | $528,000 |
| Alternate 2 | $448,000 | $780,000 |
| Alternate 3A | $109,000 | $80,000 |
| Alternate 4 | $232,000 | $720,000 |
| Alternate 5 | $117,000 | $125,000 |
| Alternate 6 | $109,000 | $40,000 |
| Alternate 7B | $239,000 | $180,000 |
| Alternate 8 | $59,000 | $180,000 |
| Alternate 9 | $55,000 | $180,000 |
| Alternate 10A | $5,850,000 | $5,270,000 |
| Alternate 11B | $458,000 | $550,000 |
| Total Contract Amount: | $27,905,000 |
Funding: Residential Programs and Services
Architect/Engineer: VPS Architecture, Evansville, IN and Bright Architects, Indianapolis, IN
Description: This project consists of interior/exterior renovations. Work includes abatement, selective demolition, construction, fire protection, plumbing, mechanical/electrical, communications, and security/fire alarm.
Date of Bid Opening: September 15, 2010
Bidders: 3
Contract Award: Low Bidder, Glenroy Construction Co., Inc.
| Base Bid | Alternate 1 | Alternate 2 | Total Contract Amount | |
| Glenroy Construction Co., Inc. Indianapolis, IN | $254,000 | $226,000 | $225,000 | $705,000 |
| Estimate: | $142,663 | $271,629 | $271,629 |
Funding: University Reserves
Architect/Engineer: American Structurepoint, Inc., Indianapolis, IN and ARSEE Engineers, Inc., Fishers, IN
Description: This project consists of removing the roof down to the deck, inspecting and repairing grout pockets at suspension cables, installing new insulation/roofing system, and providing new ladders, walkways, and fall protection.
Date of Bid Opening: September 30, 2010
Bidders: 7
Contract Award: Low Bidder, Kennedy Tank & Mfg. Co., Inc.
Amount: $1,828,827
Estimate: $3,500,000
Funding: Central Heating Plant Project Funds
Architect/Engineer: Stanley Consultants, Inc., Chicago, IL
Description: This project consists of upgrading three (3) coal stoker boilers. Work includes replacing the economizers and installing new/upgraded soot blowers.
Date of Bid Opening: September 8, 2010
Bidders: 6
Contract Award: Weddle Bros. Building Group, LLC
| Weddle | Estimate | |
| Base Bid | $1,166,000 | $1,144,341 |
| Alternate 1 | $120,000 | $102,608 |
| Alternate 2 | $184,000 | $195,676 |
| Alternate 6 | $50,000 | $86,800 |
| Total Contract Amount | $1,520,000 |
Funding: Academic Facilities/Student Fee bonds
Architect/Engineer: arcDesign, Indianapolis, IN
Description: This project consists of renovating approximately 15,000 assignable square feet (asf) of laboratory space. Work includes providing infrastructure improvements to the air handling/emergency power systems, repairing chronic water infiltration problems, building a new classroom/teaching lab on the ground floor, and renovating two (2) research labs on the second and third floors; four (4) research labs on the fourth floor.
Date of Bid Opening: September 22, 2010
Bidders: 4
Contract Award: Low Bidder, Harmon Construction, Inc.
| Base Bid | Alternate 1 | Total Contract Amount | |
| Harmon Construction, Inc. North Vernon, IN | $23,000 | $5,000 | $28,000 |
| Estimate | $45,782 | None given |
Funding: Campus Reserves
Architect/Engineer: Luckett and Farley Architects Engineers, Louisville, KY
Description: This project consists of removing existing walls/doors, relocating an existing door, and adding a new door, window, and reception counter. Work includes patching/repairing all walls, ceilings, floor surfaces and priming/repainting damaged walls, infill walls, and ceiling surfaces.
Date of Bid Opening: September 21, 2010
Bidders: 5
Contract Award: Low Bidder, Quantum General Contractors
| Base Bid | Alternate 1 | Total Contract Amount | |
| Quantum General Contractors, Indianapolis, IN | $376,300 | $25,515 | $401,815 |
| Estimate | $395,000 | $35,000 |
Funding: Lilly Gift Funds
Architect/Engineer: University Architect’s Office
Description: This project includes site development and the construction of a cabin for housing campers, clients, and visitors.
No items.
No items.
Listed below are faculty and librarians who have completed two years of service and are recommended for reappointment for the 2011-2012 academic year in units reporting to Karen Hanson.
The following individuals have been recommended for appointment to the University Graduate School Faculty with Endorsement.
The following non-tenure-track individuals have been recommended for appointment to the University Graduate School Faculty.
Listed below are faculty members and librarians who are in their second year of service and are being reappointed for the 2011-2012 academic year.
No items.
No items.
No items.