Trustees Present: President Stephen L. Ferguson, Clarence W. Boone, William R. Cast, Jeffrey S. Cohen, Casey B. Cox, Philip N. Eskew, Jr., Thomas E. Reilly, Jr., Sue H. Talbot, Patrick A. Shoulders
University Representatives: President Adam W. Herbert
Vice President/Chancellors:
Charles R. Bantz
Vice Presidents: D. Craig Brater, Terry Clapacs, Michael McRobbie,
Charlie Nelms, Judith G. Palmer, Mike Sample
Chancellors: Bruce Bergland, David Fulton,
Sandra Patterson-Randles, Ruth Person, Una Mae Reck
Secretary: Robin Roy Gress
Legal
Council:
Treasurer: MaryFrances McCourt
Attendees: Karen Adams, John Applegate, Ken Beckley, Chuck Bonser, Vic Borden, David Bower, Kevin Brown, Carey Conover, Lynn Coyne, Pam Faulkner, Michael Ford, Gerardo Gonzalez, John Grew, Betsy Henke, David Hummons, Linda Hunt, Steve Keucher, Kelly Kish, Julie Knost, Nathan Kohley, Larry MacIntyre, David Malik, Bob Martin, Sara McNabb, Kathleen McNeely, Lorelei Meeker, Ted Miller, Bart Ng, John Paflas, Rebecca Porter, Terry Radke, Edwardo Rhodes, Larry Richards, Dan Rives, Vickie Roberts, Philip Seabrook, Jeanne Sept, Tana Sorrells, Uday Sukhatme, Paul Sullivan, Neil Theobald, Barry Thomas, Maynard Thompson, Roger Thompson, Karen Whitney, Pete Yoder, William Yost
Approval is requested for the minutes of November 3, 2006, which include the Administrative Action Report of October 5, 2006.
Unanimously approved on a motion duly made and seconded.
Approval is requested for the 2006-07 Board of Trustee Committee Priorities. (Appendix A)
Unanimously approved on a motion duly made and seconded.
Approval is requested for a resolution of the Board of Trustees ratifying the current structural relationship between the president of the Indiana University Foundation and the president of Indiana University.
RESOLUTION OF THE TRUSTEES OF INDIANA UNIVERSITY
RATIFYING THE CURRENT
STRUCTURAL RELATIONSHIP BETWEEN
THE PRESIDENT OF THE INDIANA UNIVERSITY
FOUNDATION
AND THE PRESIDENT OF INDIANA UNIVERSITY
WHEREAS, the Indiana University Foundation was established by the IU Board of Trustees in 1936 as a separate not-for-profit corporation, with the primary purpose of providing for the fund-raising function of the university. The IU Foundation exists for the "exclusive purpose to support and benefit" Indiana University; and
WHEREAS, it is understood the president of the university and the IU Board of Trustees have the sole responsibility for charting the strategic direction of the university; and
WHEREAS, by historical custom and practice (with few exceptions), the president of the university has served as chair of the IU Foundation; and
WHEREAS, the primary duties of the IU Foundation Board of Directors are to provide for the directives/intentions outlined by donors in their gifts made to the university through the IU Foundation, and to provide the fiduciary stewardship of the funds generated from the fund-raising activities; and
WHEREAS, on October 26, 2004, the presidents of the university and the IU Foundation issued a joint memorandum to conclude then-ongoing discussions regarding the relationship between the IU Foundation and the university. In that memorandum they clarified the role of the IUF president as the Chief Development Officer of the university, for every campus and the university as a whole; and
WHEREAS, in 2005, the IU Foundation established an Executive Committee to operate as the coordinating committee for IU Foundation business. The chair of the Executive Committee serves as the vice chair of the IU Foundation. The president of the IU Foundation, in essence, reports to the chair and vice chair of the IU Foundation; and
WHEREAS, in 2006, Indiana University formed a Search Committee to recruit and select a new president of the university; and
WHEREAS, due to the current demands for private fund- raising activities to meet the growing needs of the university, it is important that the relationship between Indiana University and the IU Foundation be as strong, unified, and focused as possible; and
WHEREAS, in order to recruit the best presidential candidates, it is essential that there is unanimity between the IU Foundation and the university in the support for the current structure of the relationship between the IU Foundation president and the president of the university;
NOW, THEREFORE, BE IT RESOLVED, that the Trustees of Indiana University convey to the President of Indiana University and the Board of Directors of the IU Foundation that that we do support the current structure of the relationship of the IU Foundation president and the president of the university.
Unanimously approved on a motion duly made and seconded.
Approval is requested for the appointment of the following individuals to the IU Southeast Board of Advisors for three-year terms, effective July 1, 2006, through June 30, 2009: Carlene Bottorff, Robert Caesar, Vern Eswine, Robert Kleehamer, Phyllis Eichenberger Robinson, Thomas Rohr and Doug York.
Unanimously approved on a motion duly made and seconded.
Trustee Talbot reported that the Presidential Search Committee was making good progress and was scheduled to meet in the coming week.
President Herbert: “Thank you very much Mr. President. Let me begin by noting and expressing appreciation for two very significant gifts to Indiana University. The first is a $40-million gift from the Lilly Endowment to the Center on Philanthropy. The endowment played a large role in the center’s founding and has continued to be an essential part of its growth and its high level of success. Our Center on Philanthropy now is the largest and most comprehensive programs of its type in the nation and this gift is the largest grant in the center’s history. The Lilly gift will endow a portion of the center’s core operations in perpetuity. It will ensure that the important work at the center continues. As you know the campus here also continues to make significant investments in its operations. I think that this is especially worthy of note because it’s a powerful illustration of the Lilly Endowment’s commitment to the future success of the center and it reflects the endowment’s strong belief in the importance of philanthropy.
“Last month we also announced a very generous naming gift from the Simon family. Mel and Bren Simon have committed $50 million to support cancer research and treatment at Indiana University. One half of their very generous gift will be used to create the Joshua Max Simon Research Endowment. This endowment will be an invaluable tool in our efforts to retain and to recruit internationally accomplished researchers to the Indiana University School of Medicine. It also will support laboratory research programs in the Cancer Center. The other half of the gift will help to fund the expansion of the Cancer Center’s Patient Care facilities. In addition to this most recent gift, the Simon family also has provided support for several facilities on the Bloomington campus, including Simon Hall, the Helene Simon Hillel Center and the Simon Music. Their passion for helping others will have a major impact on our institution in perpetuity.
“I also would like to extend congratulations today to Linda Malkas who serves as the Vera Bradley Professor of Oncology and her co-researcher Professor of Medicine, Robert Hickey. As you know Drs. Malkas and Hickey have been engaged in research designed to identify a biomarker that can detect breast cancer before a tumor grows. They have found that biomarker and their discovery is being acknowledged by the entire scientific community. It is included this week in the proceedings of the National Academy of Sciences’ on-line early edition, which is one of the most prestigious medical publications in the nation. Dr. Malkas has said that the initial tests have also indicated that the biomarker will help to detect other types of cancer as well including colon and ovarian cancers. She and Dr. Hickey have co-founded an Indianapolis startup company, called CS Keys, to market cancer-screening products based on this research.
“I mentioned this to really make a couple other points. The company recently received venture capital funding from BioCrossroads and it now has two full-time employees and occupies space in IU Emerging Technology Center. It is one of six spin-off companies founded so far this year from IU-based research, and I think it’s important to note that the identification of the breast cancer biomarker is an example of the kinds of discoveries that the Indiana University Life Sciences Initiative will stimulate on a much larger scale. As you can see they are leading to new jobs and new businesses. The critical point is that if the state is able to fund its share of the IU Life Sciences Initiative over the next 10 years, we will bring to IU almost 500 research scientists working on cutting-edge discoveries such as those that I just described. The result will be approximately 2,500 jobs, most of them in life sciences positions created here in the university. They also will stimulate an estimated 11,500 new Hoosier jobs across the state and foster development of at least 100 new companies. This is a bold plan, but as our two colleagues demonstrate, IU has the capacity to carry out the vision that we’ve articulated.
“I also would like to just say a few words about the trip that I just took to Asia as part of a delegation that was led by the Secretary of Education. I was one of 12 college and university presidents who took part in the trip to Japan, Korea and China. Our goal was to counter negative impressions of the United States and to deliver the message that the United States strongly welcomes foreign students to our colleges and universities, and also that we’re interested in doing more in the area of encouraging our students to study abroad. I was really delighted to have the opportunity to talk about IU in each of these countries and to describe some of our outstanding academic programs. The trip provided an excellent opportunity for dialogue with presidential colleagues, with students, and with business leaders. We met with the ministers of education in two of the countries. In China I had the opportunity to meet with three of the four presidents of the universities with which IU has developed partnership agreements. We had two meetings and a lunch with the Chinese minister of education and his senior staff and the secretary of education and their minister of education signed an agreement that will help to facilitate closer collaboration between higher education institutions in our two countries.
“As a follow-up, I anticipate that a group composed of IU deans and staff members will be visiting China this March and that is a delegation that I hope to lead and as a result of the relationships we’ve established with the ministerial staff in China and with the Embassy I think we’ll get a great deal of support for some of the things we want to do there.
“Mr. President I have only two more items on which I’d like to update you. I would like to extend congratulations to Chancellor Bantz, Vice President Brater and their colleagues who were instrumental in developing the new strategic alliance with Moi University in Kenya. What began 15 years ago as a faculty-student exchange program to help launch that institution’s School of Medicine has become a very effective program to battle HIV/AIDS. This donor-funded program is called AMPATH. It has now been called the most comprehensive AIDS treatment and prevention program in Africa. The program is so unique because in addition to research and treatment at the university it provides grass-roots training that enables Kenyans to treat victims of HIV/AIDS in local clinics and also to engage in grass-roots public prevention education programs. I am very proud of what they’ve done. Chancellor Bantz, Vice President Brater and colleagues recently traveled to Kenya to sign a very important agreement that engages the entire IU campus in partnerships with that university.”
President Herbert concluded his report by introducing Associate Vice President Vic Borden, who reviewed an updated version of the president’s goals and priorities, along with a revised document entitled, “The Indiana University Accountability Framework.” He also presented a working draft of a report entitled, “IU Transforming Indiana,” whose purpose is to demonstrate IU’s impact on the state. It was developed as a collaborative effort on the parts of Vice Presidents Mike Sample and Charlie Nelms, along with Mr. Borden. There was a lengthy discussion about the types of data that the report covers and the ways in which it will be displayed.
UFC Co-Secretary Ted Miller reported that the University Faculty Council had approved a new intellectual property policy for Indiana University. He said it was a complicated policy and that some faculty members were still concerned about it, even in its final form.
Next, Prof. Miller cited his concerns about the confidential nature of the presidential search. He said faculty understood why the first part of the search had be conducted confidentially, but that once the names of the finalists went to the Board of Trustees and the process of due diligence begins, it is highly likely that the names of these candidates will no longer be secret. He said there is a strong feeling in the faculty that that phase of the search really should be opened up that we should know who the finalists are.
Prof. Miller then turned his attention to a report that the board had received earlier in the day on multi-campus schools. He said there was confusion among the faculty over the use of certain terms, including “the one university idea” and the “core campus terminology.”
He also said he was puzzled by the characterization of the relationship between IUB and IUPUI as it had been described by some trustees, among others. He said the UFC had worked well over many years and the relationship between Bloomington and Indianapolis is important. He doubted that the multi-campus school construct could resolve any problems between the two campuses.
He said he was denying that there are disagreements between Bloomington and Indianapolis. There are disagreements. I’m just saying here today that that idea I don’t believe can solve whatever this problem is. I think we need different ideas. I’m not sure what they are, but I’m just saying today I don’t think this is the one.
Finally, he reported that Roger Thompson had appeared before the BFC earlier in the week and that his ideas for strengthening enrollment were met with approval by Bloomington faculty.
Nathan Kohley, president of the undergraduate student association, reported on student accomplishments at IUPUI, citing in particular the growth of Student Life on the campus. There are over 200 student organizations on the campus; student programming is increasing; and student government has updated its guidelines for student activities fees and how they are allocated. He said all students were anticipating the completion of the new Campus Center.
Trustee Talbot said the board convened its first committee of the whole session to hear a report by Gerardo Gonzalez, dean of the School of Education, on “Leading the Way to Educational Improvement From Pre-Kindergarten Through College” She said trustees heard from a number of speakers and held a robust discussion on the role of IU in assisting and supporting the provision of K-12 education across the state.
Trustee Shoulders reported on the second committee of the whole session, which began with an update and reconsideration of a degree at IU Kokomo. At the end of the discussion, he asked for approval of the degree.
Action Item: Approval is requested for a B.S. in secondary education at IU Kokomo.
Unanimously approved on a motion duly made and seconded.
He said trustees then heard a legislative update from J. T Forbes, who laid out the new political landscape in the State of Indiana and the challenges and benefits that it may provide. He said Judy Palmer and Terry Clapacs reviewed the Commission on Higher Education’s response to IU’s legislative proposal.
Trustees then heard reports of the Task Force on Fee Structure by John Grew; on employee health care by Dan Rives; and on “IU’s Core Campus and System School Operations” by Charles Bonser. President Herbert promised that in February he would bring forward recommendations and action steps targeted at that report.
President Ferguson pointed out that all three topics were very important, noting the combined impact of rising healthcare costs and a project deficit of $50 million.
IUPUI – Substation B Switchgear Replacement
Approval of the Board is requested to upgrade Electrical Substation B equipment on the IUPUI campus. The existing equipment was installed in 1967 and has outlived its useful life and is now becoming unreliable and posing potential safety issues. This upgrade will provide more electrical capacity, redundancy and reliability to the buildings on campus. Estimated to cost $800,000, funding is available from Special Repair and Rehabilitation Funds. Appropriate State approvals will be requested.
Unanimously approved on a motion duly made and seconded.
Trustee Cast noted that at a future meeting, Vice President Clapacs would bring forward a report on power fluctuations.
Consent Item
IUSB – Dis-annexation from the City of Mishawaka and Annexation to the City of South Bend.
Authorization is requested to file the necessary documentation to dis-annex a portion of the campus of Indiana University South Bend (IUSB) from the City of Mishawaka and to subsequently annex the same parcel to the City of South Bend. The parcel is approximately 0.8 acre at the southeast corner of campus adjacent to Ironwood Drive and south of the St. Joseph River. Transferring the parcel of real estate from the jurisdiction of the City of Mishawaka to the City of South Bend will facilitate the construction of student housing previously approved by The Trustees of Indiana University. It will clarify jurisdiction for public safety services, utility connections, storm water service and other municipal services. The jurisdictions of the City of Mishawaka and the City of South Bend are in agreement with this procedure.
Unanimously approved on a motion duly made and seconded.
Trustee Cohen said the committee heard a number of presentations. The first by was Kathleen McNeely on SAS 112, which is a new auditing standard that will apply for the first time in fiscal year 06-07. He said the statement establishes standards and provides guidance for external auditors related to an internal control over financial statements, but the significant change for IU is the requirement that if there are material weaknesses or deficiencies which are yet to be determined, they must be communicated in writing to management and to the board.
Next, the committee heard a report by Ms. McNeely and Barry Walsh on Kuali, the internal financial system that’s currently utilized by Indiana. IU and six other universities are joining forces to underwrite the costs of updating and modifying the system. They received a $2.5-million grant from the Mellon Foundation as part of that process.
The committee also received a presentation on tuition and fee write-offs in 05-06. He said the report was complicated because different standards are used but in the future trustees wish to see a better comparison of how we’re handling the write-off processes on all campuses.
Trustees received an SCS A133 audit update, showing the university has taken active measures to correct the financial aid issues that had been previously disclosed by the State Board of Accounts. He said tremendous progress has been made and that most of the issues with regard to the financial aid has been solved.
Treasurer MaryFrances McCourt reported on reallocating the investment portfolio. He said that by the end of the year new managers and allocations should be complete.
He said that he wanted to conclude by touching on outsourcing and the concerns that have been raised. He wanted to make it clear, as chair of the Finance & Audit Committee, that IU is not outsourcing anything. All we’re doing, he said, is analyzing our auxiliary operations in depth so that we can save every dollar possible for every student who needs assistance. Our goal is not to terminate student employees or disrupt the status quo. Rather our goal is to make sure that we are doing everything we can to run this university as efficiently as possible. If it turns out that we can provide hundreds of thousands of dollars for scholarships for needy students or that we can reduce textbook costs or that we can save money for the university, then we are going to strongly consider that. All we’re doing is making sure that we are operating this university as efficiently as possible, and devoting every possible dollar to the university’s core mission, which is educating students. We’re going to do the right thing for the university and for the State of Indiana and for the students and for the faculty.
Trustee Cast asked for a complete array of clear and concise data on each auxiliary, and Trustee Cohen said the goal would be to assess one auxiliary at a time to really understand the economics associated with it.
Trustee Cox said he had met with members of the All University Student Association at lunchtime. He commended a program that IUSB student leader Kim Muncie is working on, a junior re-orientation program aimed at providing information and support for juniors and seniors regarding graduation, career services, and alumni support in order to pave the way for future giving. He advised other campuses, the Alumni Association and Career Services to study it closely.
He also read a letter from IUB student leaders urging the board to include students in the decision-making process regarding potential outsourcing decisions.
No Items
No Items
No Items
No Items
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No Items
Unanimously approved on a motion duly made and seconded.
Unanimously approved on a motion duly made and seconded.
Action Item: Approval is requested for the award of degrees as of November 30, 2006.
Unanimously approved on a motion duly made and seconded.
Action Item: Approval is requested to designate individuals as Distinguished Professors. These appointments will be announced at Founder=s Day on March 25, 2007, and reported for the record at the April 6, 2007 board meeting.
Unanimously approved on a motion duly made and seconded.
Terry Clapacs presented an interim report on the ongoing analysis of outsourcing considerations. The work is being conducted by the Purchasing Department under the auspices of Lorelei Meeker, university director of purchasing. Two members of the Purchasing staff have taken lead roles. Tim Rice is overseeing the Motor Pool study and Jennifer Foughty, the bookstore effort.
He said the Motor Pool RFP was issued on October 13, and was sent to 29 vendors. The RFP included the daily rental fleet, permanently assigned fleet, the service garage, the motorist assistant program, the campus safety escort service and the disabled student services function, all currently under the Motor Pool that operates on the Bloomington campus.
Responses were due Nov. 30 and included:
Vice President Clapacs said the evaluation committee included two faculty members from the Kelley School of Business, Dean Dick McKaig, Bruce Jacobs, Paul Sullivan, Neil Theobald, Tim Rice, and consultants from CroweChizek.
In response to a question, he said the Motor Pool proposal reflected new and different ways of doing things.
He then turned to the bookstore proposal. He said the RFP was issued November 10 and there were site visits at the bookstores in Bloomington and IUPUI on November 20 and 21, and on November 27-29 at Kokomo, Richmond, Gary, South Bend and New Albany.
The original RFP due date was Dec. 22. It was extended to Jan. 12, with a target for recommendations on Feb. 23. We gave interested parties the chance to submit for any specific campus, all campuses as a single package or in combination of campuses.
The interested parties include Barnes & Noble, Nebraska Book, Tichenor College Textbook Company, TIS, and Indy’s College Bookstore, plus our own bookstore people.
The internal team working on the bookstore issue includes Jennifer Foughty, Neil Harrison from IUPUI, MaryFrances McCourt, Kathleen McNeely, Paul Sullivan, Neil Theobald, Lynn Coyne, Bob Martin, Dick McKaig, Bill O’Donnell, Steve Taskar and Karen Whitney. Others include Jeff Sprinkle and Doug Blacher, Kelley School of Business faculty members, and CroweChizek to some degree.
IUSA President Betsy Henke or a representative was invited to serve on both study committees.
In the ensuing conversation, trustees discussed changes taking place at college bookstores across the country, the range of merchandise and services that is available, and the costs of textbooks.
In response to a question, Vice President Clapacs said that once the motor pool and bookstore analyses had been completed, they would turn their attention to food services. He said the studies had to be done sequentially because of the amount of staff time they demand.
Trustee Cast reiterated that a key point to keep in mind is that a primary goal of the assessments is not to criticism efficiency but to identify possible capital that could be used to hire faculty or build labs and classrooms. Trustee Shoulders stressed that nothing has been decided yet and that the impact on people will be a major consideration. He said there will be a lot of things we’ll talk about, not just capital and numbers on a page.
Provost McRobbie said this presentation came in response to a trustee request for more details about financial aid. He said that the financial aid strategy was being revised, moving from a revenue-based strategy to one that’s based on improving selectivity of the Bloomington campus while also trying to address with precision the issue of affordability of an Indiana University education. He said the presentation would conclude with a program that will make an Indiana University education affordable to another 500 students, providing additional funding to cover all of their tuition costs. Once this and other new programs are fully in place, an Indiana University education has probably never been more affordable to people with financial need.
Roger Thompson spoke next, reiterating the goal of aligning financial aid with enrollment goals. Those four goals are to increase the quality of the freshman class, expand diversity, maintain and enhance our international presence and keep Indiana University affordable.
He reviewed the sources of all aid at IU Bloomington, which totals $82.5 million, and how funds are distributed. In response to a question, he confirmed that of the total, $23.3 million is not restricted by federal and state requirements and it is these dollars that can be spent strategically.
He reviewed the four new financial aid initiatives that had been presented previously. The first was an enhancement of an existing program to increase the Hudson Holland Scholars budget by $1 million. Another is the 21st Century Scholar Covenant, which is built upon the state’s 21st Century Scholar program and picks up the difference between what the state pays (tuition and fees) and the rest of the cost of attending IU. The third is the Research Scholar Award, which will identify top Indiana resident students and provide them with an opportunity to not only have their cost of attendance paid, but to conduct research with full-time tenured faculty on the Bloomington campus. The fourth is the IU Excellence Award, which is designed for Indiana residents who demonstrate high academic ability and provides them the opportunity to come to Indiana University with tuition covered. The total package comes to about $11.2 million, and would benefit more than 1,000 students.
Trustee Boone asked how these programs would help the university meet the goal of doubling the enrollment of under-represented students and about the impact on the Hudson Holland Scholars Program.
Mr. Thompson said he believed that between the new programs and the 21st Century Scholars program, a significant part of our dollars that we’ve already committed will benefit under represented.
Charlie Nelms recalled the board’s May 4 vote in favor of doubling the enrollment of under-represented groups at Indiana University Bloomington. He said while new financial aid funds would help the Hudson Holland program, it would not grow it. He also said that African American and Latino students participate in the 21st Century at a disproportionate rate and those who do are not as well prepared as they need to be in order to be admitted to the Bloomington campus. He said scholarship is one piece of that equation. Another piece is K-12 outreach. Another piece is hiring a more diverse faculty/staff. It’s a comprehensive kind of approach and so financial aid is one piece of it, but to answer your question specifically, the $1 million establishes a more realistic base for the program. He said Hudson Holland and the Groups program have never had solid bases of operation, and that’s what we’re trying to do with this million dollars. But if you want to grow the program you have to make an investment.
Neil Theobald said the program had been running a $1-million deficit, and the new money brings their revenue equal to their spending. He said he and Vice President Nelms have different viewpoints. He said IU has increased Hudson Holland by 20% per year for six years, but spending has gone up faster than that. If you look at the breakdown among programs, if you put together Groups and Hudson Holland, it’s about $6.5 million that we are spending in order to attract under-represented minorities to the Bloomington campus. That’s more than the Kelley School of Business, the Honors College and the Wells Scholars added together. I think we have made a significant effort. Now whether the spending needs to continue to increase at the rate that’s its increasing that’s the discussion Roger is talking about having, but I don’t want the board to leave with a view that we have not been substantially increasing funding for these programs; we have. It’s simply the cost of the programs have increased even faster.
The discussion continued about the budget and operating expenses of the program. Mr. Thompson said there are a number of issues embedded in financial aid that need more discussion. He then presented a new proposal called the Pell Program, a need-based program that addresses families of lower and middle income throughout the state of Indiana and builds upon an existing federal program, the Pell Grant program. He noted that this is an extremely heterogeneous diverse group of students, and might help to address many of the issues alluded to by Trustee Boone. The funding hits a diverse group, it’s for Indiana resident students who have demonstrated need by completing the federal FAFSA. It puts us in line with the very best institutions in the country that are offering a program similar to this where they award Pell recipients the full cost of tuition.
Mr. Thompson said the program will take tuition and fees off the table for those students who are Pell eligible, so if the student’s receiving a $2,000 Pell we make up the difference. It the student’s receiving a $4,000 Pell we’re going to pay that gap. In essence, any Pell-eligible student will now have their tuition and fees paid. The funds won’t cover other costs, such as room and board and other things, but that significant portion of their cost to attend will be covered and that’s going to hit a very diverse group of families as will 21st Century Scholars. He hopes this program will attract more applications and provide more recruiting possibilities.
The conversation returned to increasing the enrollment of under-represented minorities, with Mr. Thompson saying the provost and the president had been very supportive in providing the recruiting dollars needed to address these issues and Vice President Nelms asking how the goal of doubling under-representative minority enrollment would be met.
The discussion covered short-term enrollment goals, the size of the potential student pool and programs that Mr. Thompson intends to put into place in Indiana. He said he intends to put 60,000 brochures highlighting the 21st Century Scholars Program Covenant in every 21st Century Scholar’s hand from the seventh grade up. He said IU needs to be aggressive in the way that we market ourselves and we need to be strategic.
Kevin Brown, director of the Hudson Holland Scholars Program, rose to discuss some of the recruiting issues he has encountered. One of them, he said, is the competitiveness of the scholarships. About 84% of the Hudson Holland kids for the last two years were in-state students because his scholarship only adds an additional $1,000 for out-of-state students. So, we are just not competitive for out-of-state students. He noted that there are only 450 African-American students who score over 1000 on the SAT in the entire state, and many of the new programs outlined by Mr. Thompson ask for SAT numbers in the 1300-1350 range. We may have no more than two black students who have hit over 1300 on the SAT. All but one of my Presidential Scholars and the Presidential Scholars are the highest recruited kids that we have, and we went out last year looking for 13 Presidential Scholars. Of the 13, only one of them was over 1300 on the SAT, and that’s the blacks and Hispanics who were Presidential Scholars. We were able to get all of our Presidential Scholars, which were all in-state students except for two, but the Presidential Scholarship added an additional $3,000 to their scholarships and the two we lost we lost to Stanford.
So, he said, it’s showing us if we had more money for our scholarships we could do better recruiting, but there really is a limited number African-American kids and Hispanic kids who we’re going to be able to recruit within the state.
Mr. Thompson said the new programs will allow a leveraging of dollars. For example, he said, effective application of dollars through the Pell and the 21st Century Scholars programs could free up significant dollars in Hudson Holland to be applied somewhere else. He said it’s not always a question of the pie being too big or too small, but how the pie is distributed.
He added that an examination of how dollars are strategically applied and leveraged needs to be undertaken not just in Hudson Holland but across the colleges, the schools and all the places that are awarding so we can ensure we’re getting the most for our institutional dollars.
Mr. Brown said he was not sure how Roger’s new programs are going to enter phase with his because there’s been no discussion about that at all. We’re not talking about Hudson Holland though. It’s more than that just the scholarship. We’ve got program advisors, we have tutors for the kids for the tough courses, we have internships, we have agreements with the Kelley School of Business, the School of Music, SPEA, HPER, Informatics, the College of Arts & Sciences, they will directly admit our students if we admit them to Hudson Holland. Our kids do internships, we’ve got role models for them, and we have an entire structure.
Mr. Brown said Hudson Holland’s needs extend beyond money into an entire support network that’s beginning to do tremendous things for the under-represented students in Bloomington.
As the discussion came to conclusion, President Ferguson said the presentation had helped to address the ability to finance Indiana University Bloomington under a new model which increases tuition, and we needed to meet the need-based scholarships under $55,000. He said minority recruitment is another issue that needs to be addressed, but today the point was to provide information so that a new fee structure can be contemplated.
Trustee Reilly said he was impressed by the reorganization of an enormous amount of aid, which will attract both majority and minority scholars and improve accessibility. But he said he now wants to know how we come up with a model to make this institution financially healthy and still take care of the lower half of the social economic scale and a good portion of the middle class.
Trustee Boone asked that the record reflect that he and other trustees had received a letter from the Indiana University Black Faculty and Staff Caucus expressing concern about certain long-standing conditions and expressing their support for certain initiatives taken by this board. Trustee Ferguson said a meeting would be scheduled early in 2007 to discuss the letter.
Ken Beckley presented a brief report on the status of the IU Alumni Association as he prepares to leave university service at the end of January 2007. (See Appendix B).
At the conclusion of the report, President Herbert commended Mr. Beckley for his service and Trustee Shoulders introduced the following resolution:
RESOLUTION
of the Trustees of Indiana University
WHEREAS, the Trustees of Indiana University wish to applaud the achievements of Kenneth A. Beckley, President and Chief Executive Officer of the Indiana University Alumni Association; and
WHEREAS, he earned a Bachelor of Science degree in Radio-Television in 1962, and went on to become a pioneering force in broadcast journalism and one of Indiana’s most recognized and gifted media directors; and
WHEREAS, he brought all of those skills, along with a host of other talents, back to his beloved alma mater when he was appointed to the IUAA’s top position in 2002; and
WHEREAS, he served three presidents of Indiana University with dedication, devotion and unrelenting drive, and led the association through a period of important and sweeping changes; and
WHEREAS, at least 78,000 IU grads have him to thank for more than 50 picture-perfect Commencement ceremonies, all of which started promptly on time, despite countless mini-disasters and, once, threat of tornado; and
WHEREAS, he is known for his expansive smile, affable personality and cheerful willingness to overlook almost any mistake, except a misplaced modifier;
NOW, THEREFORE BE IT RESOLVED, that the Board of Trustees congratulates Ken Beckley on his accomplishments, and thanks him for his outstanding service to Indiana University.
Unanimously approved on a motion duly made and seconded.
February 1-2, 2007
Indiana University Bloomington
Robin Roy Gress
THE TRUSTEES OF INDIANA UNIVERSITY
THE COMMITTEES OF THE INDIANA UNIVERSITY BOARD OF TRUSTEES
MISSION
STATEMENTS AND PRIORITIES
DECEMBER 8, 2006
The Board of Trustees will continue to have five committees for the 2006-2007 year. This document covers the priorities to be undertaken in each committee. Committee topics are wide ranging. Some are time-specific and require board action; others are more general in scope and require a longer timeframe. The purpose of this list and review is to focus university attention on those issues that will have a direct impact on the institution’s future.
Mission: To provide the board, the administration, and the IU Foundation with long-term guidance for the university’s capital plan over the next 10 years.
Master planning on two research campuses
Mission: To ensure that the Board of Trustees fulfills its fiduciary responsibilities, including those related to University audits; that strategies are in place to assure funding of the university’s highest priorities; that maximum efficiency is attained in the instructional, commercial and auxiliary functions of the university; and that all financial plans take into account current and anticipated economic realities, and the needs of the university.
Mission: To improve all of the university’s external relationships; to establish policies that drive excellent relationships with all levels of government; to develop clear and unambiguous policies for the university that can be clearly communicated to constituencies; to develop initiatives for IU’s role in economic development of the state; and to present and advance IU’s leadership role in the state, nation and world.
Mission: To look at long-term trends, needs, and issues that may affect education and the operation of Indiana University; and to consider changes in the basic structure and organization.
Mission: To establish clear definitions of the academic objectives of the university in specific areas; to support advancement of the institution’s reputation and quality of research and instruction; and to align academic activities with the needs of Indiana’s citizens for research and the professions.
Report on the Indiana University Alumni Association
by Ken Beckley
I am proud of a very long list of achievements I direct you attention to the screen to help highlight some of these that staff and volunteers of the alumni association have attained together during the past almost five years. There is a list at your seat for you to look at later.
We’ve revised our bylaws and our mission statement. We developed a slogan and a vision statement and redesigned our Web site.
We added four new affiliate groups and two constituent societies to our list of more than 100 volunteer organizations worldwide.
We now have student alumni associations established on all eight of our campuses.
And we have ensured that the alumni directors of all our campuses are involved in discussions regarding any significant changes in programming and services to alumni and the university. We are very much an eight campus Alumni Association.
Task forces of staff and alumni volunteers have looked at virtually every area of our operation since I started in early 2002, and many of their recommendations have been implemented with more actions yet to come.
These task forces studied our dues program, our vast chapters’ network - which has never been stronger and will continue to be enhanced, our merchandise operation, our highly important membership program, the university ring program, our travel opportunities offered to alumni and friends, and our schools’ and campuses’ constituent societies. Additionally, on each of our campuses we undertook studies of how to reach students from the time they are accepted for admission to the time they graduate. And we had a strategic directions task force study that gave recommendations on areas of operational focus during the period of 2005 – 2010.
It was my belief coming into the position that we had to know everything about ourselves, thus the appointment of so many task forces which, by the way, was a wonderful way to engage dozens of volunteers who helped us see who were are and where we need to be going. It is very healthy for any organization to look inwardly and study itself on a periodic basis.
One of our areas of service of which we are quite proud is the granting of scholarships. The IUAA‘s many entities awarded more than 200 scholarships worth nearly $300,000 in the past academic year. In our history, we have awarded $3.4 million in scholarships to IU students.
In the area of recruitment, trained alumni volunteers all over the country also work to help bring the best and brightest students to Indiana University as part of the IUAA Student Recruitment program, partnering with the Bloomington Office of Admissions. I want to see us do much more in this area, perhaps creating a Hoosiers for Higher Education type of organization that would potentially have thousands of alumni at work assisting the Admissions staff in personally contacting potential students.
As a membership organization, we currently have more than 81,000 members, the eighth largest alumni association in the country. IU has the third largest alumni body in the country, with nearly 490,000 living graduates.
Membership growth has been a challenge for all organizations like ours. Other alumni associations have experienced fairly flat trends in membership over the last 10-15 years. We were no exception, but we have been doing well lately. I’m proud to report the IUAA experienced membership growth in 11 out of the past 12 months, something that is unprecedented in the past 12-15 years. Most of the increase has come in the area of life memberships.
Last spring I asked the IU Foundation to conduct some research for us. I was curious about the correlation between IUAA membership and financial contributions to IU.
For the 2005-06 fiscal year, 33 percent of the IUAA members who are IU graduates donated funds to the university, a total of $18.2 million. That compares to only eight percent of the nonmember graduates from the campuses who contributed, for a total of $5.3 million. Thus, just over 21,000 graduates --- all of them IUAA members --- gave nearly 3 ½ times what nearly 33,000 nonmember graduates contributed – and they were four times more likely to contribute.
We believe that makes a case for schools and chancellors to urge graduates to become members. Membership begets contributions. These are contributions that go to research, new facilities, student scholarships, and to other areas of the schools and the university.
But giving back to the university does not end there. We know from experience that members tend to be involved in other ways, such as helping to recruit students, working with alumni chapters, school constituent societies, and specialty affiliate groups, and serving as volunteers in many other ways to help the university.
We are charged by the university to be the official record-keepers for alumni information. Our Records Department and IU Foundation maintain a database of approximately one million active records for IU graduates, former students, friends, and others with ties to the university.
Our Alumni Data Center is now able to produce very sophisticated reports with that data, such as mapping where alumni live – by campus, school, degree, or whatever combination a client wants - and have done just that for the President’s Office, the Office of Governmental Relations, and Hoosiers for Higher Education.
I would like to see IUAA become more sophisticated in alumni data development and maintenance, such as reaching alumni with events and service opportunities of interest to them. I also hope IUAA will be able to grow staff to provide data analysts for IUAA use and for our clients.
We have made significant advances in the financial health of the association.
When I took on my current responsibilities, we received permission from President Brand to establish an operating endowment. We conducted a two-year campaign aimed at a very limited audience and today with a combination of alumni contributions and our own funds we have an operating endowment valued at nearly $9 million including approximately $700,000 in outstanding pledges.
We should be able to continue to grow our programs and services during the next three to four years provided our revenue streams remain at least constant. The credit card and license plate programs have provided significant revenues for the Association and IUAA must guard against a downturn in any stream of funds as it could not afford a decline without a negative impact upon operations.
While the role of the Association is not, and in my opinion must not be, to engage in direct fundraising --- meaning development calls or the setting up of development calls --- a continuation of the current, effective partnership with the IU Foundation must continue. As Curt Simic has often stated, if the Association performs its responsibilities effectively --- connecting with, informing, and engaging alumni in the university --- the role of the Foundation is made much easier.
Another way that we serve the university as a whole is by helping to facilitate the Trustee election. Together with the trustees’ office and the Dean of Libraries, who is responsible for the election, we asked an MBA class to conduct a semester-long study to determine whether electronic balloting, as an option to paper ballots for casting votes in the annual election, would be legal, feasible, and cost effective. The recommendations which answered “YES” to the above were presented to us Monday and will be studied in depth and action, if any, by the university will be determined.
We have expanded our career services. Young alumni, in particular, have told us that they wanted career and mentoring services and we now offer those online. At IUalumnicareers.com, members can log on to search for jobs or career mentors. Employers can post job listings and anyone can sign up to serve as a mentor. It’s an alumni-to-alumni mentoring service.
Graduates also told us that they would like to be able to keep their Indiana University e-mail accounts. It is not currently possible, but in partnership with Microsoft, we are going to be offering our alumni web-based e-mail accounts that will have the extension “alumni.iu.edu” or a similar address for non-Bloomington campuses.
I am very excited about all that we are working on or thinking about in the area of information technology and I look for this area to grow significantly to serve the university in the years ahead.
In regard to providing information to alumni, our alumni magazine has been voted the best of all alumni associations in the states of the Big Ten and our IUAA web site has been revamped and is a very effective information source.
Our efforts to connect alumni with their university pay huge dividends. In the first 11 months of 2006, the IUAA hosted more than 13-hundred events throughout the world that were attended by more than 240-thousand people.
Two other subjects I must mention briefly are Mini University and the IU-Purdue Blood Donor Challenge.
Mini University, which IUAA co-sponsors with IU Bloomington Continuing Studies, will be honored in Chicago by the Council for the Advancement and Support of Education next week with a gold medal for Best Collaborative Program in all the states of the Big Ten. At that same awards program, the Blood Donor Challenge, co-sponsored by the IU and Purdue alumni association, will receive the silver medal for Best Collaborative Program. IU won the friendly competition and its replica Old Oaken Bucket trophy this year and a record number of units of blood was contributed by alumni, students, and friends of our two universities. Jane Hoeppner and Arnette Tiller were the honorary co-chairs. The program is a great example of how Hoosiers help Hoosiers in need.
What’s in the future for the Alumni Association besides continuing to improve programs and services to alumni and the university?
First, in regard to the IU Foundation and the Association, the two organizations will continue to improve alumni data collections. We must work together to increase the number of alumni emails in our data system. This is currently being studied.
IUF should use Alumni Association staff in identifying alumni who have the potential to contribute funds to the university. I would think this could be particularly helpful in connection with campaigns. We have staff who meet thousands of alumni and work with hundreds of volunteers each year, perhaps far more than IUF staff has the opportunity to interact with. We should be tapped for ideas about these individuals.
Finally, I believe we could work together more to identify and engage alumni in projects. While IUAA membership begets contributions, involved alumni also beget financial support as well.
The Association is a close partner with the university. In addition to what I have enumerated already, we are involved in the conduct of many university ceremonies, we bring alumni to our campuses for events, we inform alumni about achievements, goals, and needs of the university, and we connect and engage them in service to the university.
Although the IU president’s and trustees’ goals for the year are unveiled several months after IUAA establishes its goals for the fiscal year, we determine how we could assist you in achieving your goals and incorporate those into ours. We are proud of our service to Indiana University.
In closing, while the president of the alumni association has responsibility for all alumni relations throughout the university, it takes the effective work of IUAA staff not only at our Bloomington corporate headquarters but at all our campuses and the alumni staff in our schools, plus the dedicated efforts of thousands of volunteers, to make us the servant we must be.
I don’t want to leave this with out complimenting your secretary, Robin Gress. We have had a very effective partnership as our roles of serving the university through ceremonies, commencements and the trustee’s election have brought us together often and we’ve worked as a team for five years and I really appreciate Robin’s assistance and her partnership.
As I wind down this all-too-brief five-year period with the university, I am pleased to report to you that the IUAA is in good shape financially, structurally, and organizationally. I will leave university service with a very good feeling.
Thank you very much.
• Centers and Institutes
The following items have been approved:
• New Certificates
• Special Purchases
No items
• Write-Offs of Accounts Receivable
No items
• Approved Change Orders
Hauer Excavating
Approval Request #1 - An extra to cover the costs to inspect 802 East Third Street for asbestos, $680.00
Glenroy Construction
Approval Request #2 - An extra to cover the cost to provide two hand holes to the Foster Complex, $1,099.00
Approval Request #3 - A credit for the reduction of electrical surge suppression requirements, ($1,942.00)
Approval Request #4 - A credit for a change from copper to aluminum windings in transformer, ($1,515.00)
AAA Electric, Inc.
Approval Request #32 - Costs incurred to relocate fixtures near east wall, provide support independent of ductwork near west wall, and to complete miscellaneous electric work, $87,359.00
F.A. Wilhelm Construction
Approval Request #47 - Costs incurred to complete miscellaneous construction work, $23,020.00
Approval Request #55 - Costs incurred to reduce the height of partitions in closet in Room 037, revise mechanical diffuser locations, and eliminate ceiling tiles where new ducts penetrate the ceiling, adjust corridor soffits and complete other miscellaneous construction work, $15,610.00
Approval Request #56 - Costs incurred to add wood piers to marker board, revise pocket door and adjust wall dimensions to allow for AV access in A10/A-104 and to Add wood piers to marker board, add chair-rail and add removable, fabric wrapped acoustic panels to A1/A-472, $29,523.00
Approval Request #64 - Costs incurred to complete miscellaneous construction work, $50,687.00
Approval Request #69 – An extra to cover the costs to adjust two manholes on site and chilled water valve boxes to grade, and for carving design services rendered, $4,071.00
Heflin Industries, Inc.
Approval Request #29 - Costs incurred to complete miscellaneous plumbing and air-conditioning work, $60,151.00
Approval Request #35 - Costs incurred to reroute three-inch steam vent, core and seal exterior wall penetration 12 inches west of the other steam penetration, and to add new fan coil units to Room 037 and to route condensate drainpipe to hub drain, $150,513.00
MAC Construction & Excavating, Inc.
Approval Request #1 - Costs incurred to complete all work associated with the stabilization of the tennis court subbase. This includes the construction of a new subbase drainage system, $87,000.00
Weddle Brothers
Approval Request #4 - Costs incurred to complete miscellaneous construction and sewer work, $53,395.43
Cincinnati Floor Covering
Approval Request #1 - A credit for the use of Robbins Air-Channel Star system in lieu of specified system, ($17,500.00)
Advance Restoration
Approval Request #1 - An extra to cover the cost to complete caulking work in Hayes Hall, $9,000.00
Hunt Construction Group, Inc.
Approval Request #11 - A credit for the deletion of the six-inch water line, a section of the two-inch independent of ductwork near west wall, and to complete miscellaneous electric work, ($1,245.00)
Approval Request #24 - An extra to cover the cost to revise a two-inch force main to a four-inch force main, $1,176.00
Approval Request #28 - An extra to cover the costs to provide a six-inch compacted aggregate base with #53 stone over a compacted subgrade beneath heavy duty concrete paving and to provide a different type of glazing at the east elevation, $1,206.00
Approval Request #37 - Costs incurred to complete miscellaneous construction work, $19,374.00
Approval Request #20 - Costs incurred to provide 12 and 16 inch cable tray in the Theatre Level and First Floor Bookstore for security camera cables (this work also includes the core drilling the first floor), $25,206.00
Indianapolis Electric Co., Inc.
Approval Request #16 - A credit for the deletion of miscellaneous fire safety equipment, $4,242.00
Approval Request #19 - Costs incurred to revise locations of tie and audio/visual boxes, to provide additional lighting wall station in Room 450, and to provide a 12” wide cable tray in mechanical access corridor of Room 450. $16,337.00
Approval Request #21 - Costs incurred to connect power to wall partition motors and controls in Rooms 021-001A, 001 B, 002A, 002B, and 003A, $19,327.00
Approval Request #2 - An extra to cover the cost to reduce the copper purge drain purge piping from 2-inch to 1-inch piping, $784.00
Ermco, Inc.
Approval Request #17 - Costs incurred to complete 5th floor shell build-out, $71,504.00
Approval Request #22 - An extra to cover the cost to install one duplex steam condensate pump, $4,982.00
Approval Request #23 - Cost incurred to add event power to building, $24,799.00
Approval Request #38 - An extra to cover the cost to install circuits for steam meter, air compressor for fire pump and other equipment, $8,757.00
Approval Request #45 - An extra to cover the cost to add lens to light cove at skylight, $3,007.00
Approval Request #48 - Costs incurred to complete work for additional parking, $13,227.00
Approval Request #51 - An extra to cover the cost to complete miscellaneous electric work, $8,042.00
Approval Request #52 - An extra to cover the cost to add one starter, $2,286.00
F.A. Wilhelm Construction Co., Inc.
Approval Request #60 - A credit for the modification of casework, ($ 6,746.00)
Approval Request #61 - An extra to cover the cost to add appliances to Room 2000B, $5,286.00
Approval Request #67 - Costs incurred to modify ceilings and bulkheads, $52,630.00
Approval Request #75 - An extra to complete miscellaneous construction work, $1,994.00
Approval Request #89 - An extra to cover the cost to complete work related to gutter connection at Entry Canopies, $1,979.00
Approval Request #92 - An extra to cover the cost to change panels adjacent to 1st Floor Elevator Lobby to metal panels, $1,884.00
Greiner Brothers, Inc.
Approval Request #15 - Costs incurred to complete miscellaneous work related to 5th Floor Shell buildout, $24,200.00
Approval Request #21 - An extra to relocate variable air volume boxes on third floor, $4,290.00
Approval Request #24 - Costs incurred to coordinate ceiling access with mechanical systems work, $11,563.00
Approval Request #25 - An extra to cover the costs to complete miscellaneous construction work and to remove wall in basement, $4,735.00
Approval Request #17 - An extra to cover the cost to modify parking lot, $2,499.00
ERMCO, Inc.
Approval Request #5 - Costs incurred to modify schematic wire size between line side of automatic transfer switch and Main Emergency Switchboard and the Unit Substation, $26,775.00
F.A. Wilhelm Construction Co., Inc.
Approval Request #8 - A credit for transferring irrigation work to Indiana University, ($3,712.00)
Approval Request #10 - A credit for the deletion of 2”x4” tackboards from all private offices in building, ($4,141.00)
Approval Request #11 - An extra to cover the cost to complete work related to modifications in site-work plan, $1,803.00
Approval Request #12 - A credit for deletion of miscellaneous items in roof work package, ($83,878.00)
Castle Construction Corporation
Approval Request #18 - Costs incurred to complete construction of Rooms 2130, 2134, 2133A and 2164A, to install carpet in Rooms 2133A and 2135, to install drywall for curtain wall at link and other miscellaneous construction work, $14,018.40
Approval Request #19 - A credit for the deletion of miscellaneous finish work, ($11,336.77)
Hyre Electric Co. of Indiana, Inc.
Approval Request #15 - An extra to install power and data outlets, $2,956.00
Approval Request #18 - An extra to cover the costs to install additional X-ray viewers and an In-Use sign and lights for Darkroom 2162A, $5,266.00
Approval Request #19 - An extra to cover the cost to install six site light poles, $8,250.00
Approval Request #20 - An extra to cover the costs to install two additional data outlets in Office 1111 and electrical service to the dock leveler in Receiving 1171, $2,160.00
Slatile Roofing & Sheet Metal
Approval Request #3 - Costs incurred to remove existing membrane, to clean and prepare surface to receive new membrane and dispose of all removed material, $42,803.00
Keusch Glass
Approval Request #1 - An extra to complete miscellaneous finish work, $3,030.45
Approval Request #2 - An extra to install door sweeps on exterior doors, $230.04
Able Construction Co.
Approval Request #4 - An extra to cover the costs to provide 4000 feet of temporary data cable and install three additional light fixtures, mounting, wire and power for the Career Services temporary location, $2,702.64
Approval Request #9 - Costs incurred to revise the sewer routing in the University Police area, $11,023.65
Approval Request #11 - An extra to cover the costs to complete miscellaneous wiring work, $1,112.58
Approval Request #12 - An extra to cover the cost to stake the gas easement, $1,207.50
Quasis Construction Inc.
Approval Request #6 - Costs incurred to install one junction box and four vanity lights and to install new trim material around roof boards on 20 cabins, $11,350.01
• Bid Tabulations
Base Bid:
Steele-Beard Electric Co., Inc., Bloomington, IN - $65,900
Cassady Electrical
Contractors, Inc., Ellettsville, IN - $74,500
Base Bid:
Glenroy Construction Co., Inc., Indianapolis, IN - $1,180,000
General Restoration
Corporation, Columbus, OH - $1,637,400
The Tradesmen Group, Inc., Dublin, OH -
$1,790,000
Renaissance Roofing, Belvidere, IL - $1,966,000
| Base Bid | Alternate 1 | |||
| Gohmann Asphalt & Construction, Inc Clarksville, IN |
73,200 |
18,900 |
||
| Temple & Temple Salem, IN |
93,892 |
25,977.50 |
||
| MAC Construction & Excavating, Inc. New Albany, IN |
94,444 |
24,344 |
||
| Steven L. Green Enterprises Pekin, IN |
102,800 |
39,400 |
• Construction Contract Awards
| Date of bid opening: | September 21, 2006 |
| Bidders: | 2 |
| Contract award: | low bidder, Steele-Beard Electric Co., Inc., Bloomington, IN |
| Amount: | $65,900 |
| Estimate: | $49,000 |
| Funding: | School of Fine Arts |
| Engineer: | Indiana University Staff |
The deteriorating 208/120 volt electrical transformers at the Fine Arts Building must be replaced. Work in this contract involves removal of three existing 1-phase transformers, buswork, cable and conduit, and a junction box. A new 500 Kilo Volt Amp, 12.47 Kilo Volt:208/120 Volt transformer and required accessories will be installed.
| Date of bid opening: | August 10, 2006 |
| Bidders: | 4 |
| Contract award: | low bidder, Glenroy Construction Co., Inc., Indianapolis, IN |
| Amount: | $1,180,000 |
| Estimate: | $685,000 |
| Funding: | Crescent Fund |
| Engineer: | Indiana University Staff |
This project involves removal of the existing slate roof and sheet metal flashing including roof cap and valleys, dormers, cornice trim with gutters, and downspouts. A new roof of black slate shingles and lead-coated copper sheet metal will be installed The exterior of the building will be pressure cleaned and deteriorated mortar joints restored. Also included is the removal of all lead-based paint from the exterior wood window frames. The window frames and sashes will be restored and painted.
| Date of bid opening: | October 6, 2006 |
| Bidders: | 4 |
| Contract award: | low bidder, Gohmann Asphalt & Construction, Inc., Clarksville, IN |
| Award | Base bid | $73,200 | ||
| Alternate 1 | 18,900 | |||
| Total | $92,100 | |||
| Estimate | Base bid | $78,102 | ||
| Alternate | 25,000 | |||
| Total | $103,102 |
| Funding: | Indiana University Southeast Parking Operations |
| Engineer: | Indiana University Staff |
Improvements to the existing gravel lot in the southern part of the campus include grading and stone base adjustments, paving, and striping. Twenty trees will be planted in new planting islands. New concrete curbs will be installed. An alternate cost was accepted to provide a paved parking area with striping at the softball field.
• Requests For Additional Construction Work
No items
No items
INDIANA UNIVERSITY – President Adam W. Herbert
No items
IUB – Interim Provost and Vice President for Academic Affairs Michael McRobbie
IUPUI – Chancellor Charles R. Bantz
IUE – Chancellor David Fulton
No items
IUK – Chancellor Ruth Person
IUN – Chancellor Bruce Bergland
No items
IPFW – Chancellor Michael Wartell
IUSB – Chancellor Una Mae Reck
IUS – Chancellor Sandra Patterson-Randles