previous sectionnext section

II. REPORTS FROM COMMITTEES

FACILITIES COMMITTEE – Trustee Breckenridge, chair

Trustee Breckenridge: Thank you. The Facilities Committee met for two hours yesterday in Room 130 in Kelley Center and everyone was present, one of our members by teleconference.

1. Project and Design Approvals

IUB – Multidisciplinary Science Building Phase II – Scope Increase

Action Item: Project approval of the Board is requested to increase the project scope for the proposed Multidisciplinary Science Building Phase II. The original scope is modified to reflect a variety of program changes and additional project costs affecting the Bloomington based research programs: Neuroscience, Geological Sciences, Biogeochemical processes, the Vivarium, the School of Public and Environmental Affairs, and Biosphere/Atmosphere Sciences. Within the expanded need, a tunnel is included to connect the new building to the existing Psychology Building. The project will add special exhaust hoods to meet current codes. Appropriate State approvals will be requested.

Unanimously approved on a motion duly made and seconded.

IUB – Campus Office and Classroom Building

Action Item: Approval of the Board is requested to proceed with the design-build process and design for the construction of the new Campus Office and Classroom Building on the Bloomington Campus. The facility will be located at the site of the old Math House, at 802 East Third Street. The building is planned to house two labs, store rooms, three classrooms, four seminar (conference) rooms, and 82 office spaces, some of which may be combined to create library and conference spaces. The project is estimated to cost $3,000,000 and will be funded from Capital Projects/Land Acquisition Reserves. Appropriate State approvals will be requested.

Unanimously approved on a motion duly made and seconded.

IPFW – School of Medicine – Medical Education Center

Action Item: Design approval of the Board is requested for the new Medical Education Center at the Indiana University Purdue University Fort Wayne Campus. Indiana University will construct a new building of 41,175 gross square feet and 24,705 assignable square feet just north of the Gates Center. The new facility will be a steel structural frame with brick veneer building skin, and will feature punched windows designed to blend with the existing IPFW facilities. The facility will have a partial lower level for utility services, gross anatomy classroom and a multi-teaching laboratory. The first floor level will accommodate administrative offices, lecture classrooms, a library, clinical exam rooms, and shell space for future development. The second floor level will provide space for research laboratories, research faculty offices, and accessory lab service functions.

Unanimously approved on a motion duly made and seconded.

IUN – Entryway

Action Item: Design approval of the Board is requested for the Campus Entryway on the Indiana University Northwest Campus. The project site is the northern campus entry off of 33rd Avenue and Broadway. On either side of 33rd Avenue, freestanding limestone walls will create a gateway as well as present the campus name and logo. Each wall will step up in height once by stone courses and will terminate near 33rd Avenue into a pillar with artistic finial. This entryway feature will be highly visible from the intersection of Broadway and will also include landscape improvements, irrigation and lighting.

Unanimously approved on a motion duly made and seconded.

IUE – Connector Road with Reid Hospital Campus

Action Item: Design approval of the Board is requested for the connector road between the Indiana University East and Reid Hospital campuses in Richmond, Indiana. Project scope includes construction of a new road from the entry road to the Middlefork Hall parking area, traveling southwest and connecting to the service road at the northern boundary of the Reid Hospital campus. In addition to the road, an eight foot wide multi-use path will be installed to facilitate non vehicular travel between the two campuses.

Unanimously approved on a motion duly made and seconded.

Trustee Breckenridge: The committee also discussed a need for a formal internal loan policy, and asked to see a draft of such policy and a list of all outstanding internal loans at our June 27 meeting.

2. Real Estate Matters

IUB - Approve and authorize granting of an easement to Theta Beta Chapter of Chi Omega, Inc.

Action Item: Approval is requested for the authority to grant an easement on the Indiana University Bloomington campus to Theta Beta Chapter of Chi Omega, Inc. located at 1414 North Jordan Avenue. The easement will allow relocation of a chiller building.

Legal description of the easement is on file in the office of the Secretary to the Trustees of Indiana University.

Unanimously approved on a motion duly made and seconded.

IUB – Authorize Beta Theta Pi Fraternity; Indiana Plan Participation

The building committee of Pi Chapter of Beta Theta Pi, Inc. has requested Indiana University’s assistance with financing a new chapter house under the terms of the “Indiana Plan.”

The fraternity plans partial renovation/partial new construction of the building at 1100 North Jordan Avenue, Bloomington, Indiana. It is designed with a capacity of fifty (50) live-in members. Automobile parking and the service entrance to the house will be accommodated on the fraternity’s lot.

Plans for the house have been examined and approved by the University Architect, the Department of Environmental Health and Safety and by The Board of Trustees on May 5, 2006.

A mortgage loan for construction and permanent financing has been offered to the building committee of Pi Chapter of Beta Theta Pi, Inc. subject to Indiana Plan approval by Indiana University. The fraternity remains in negotiation with this and other lenders for a mortgage loan closing projected for August, 2007.

The Dean of Students and the Treasurer of the University have reviewed the information submitted by the fraternity and recommend that the Trustees approve participation by Pi Chapter of Beta Theta Pi, Inc. in the Indiana Plan for Fraternity Financing pursuant to the Trustee policy established November 4, 1977 [5.A.(1)(a)]. They further recommend that the authorized mortgage loan not exceed the following terms:

Loan Amount: $3,000,000
Term: Twenty Years
Amortization: Twenty Years
Interest Rate:

Three year treasury + 3%, fixed for
the life of the loan

Action Item: It is requested that the Treasurer of the University be authorized to execute on behalf of the University all instruments necessary and convenient to carry out this action.

Unanimously approved on a motion duly made and seconded.

IUB - Approve and authorize granting of utility line easement to Vectren Energy Delivery of Indiana, Inc. for re-routing of gas line on real estate located at the northeast corner of East Atwater Avenue and South Henderson Street, Bloomington, Indiana.

Action Item: Approval is requested for the authority to grant a 20’ wide easement on the Indiana University Bloomington campus to Vectren Energy Delivery of Indiana, Inc. The easement is for installation and maintenance of a gas line required to be re-routed for construction of the Henderson/Atwater parking garage on the real estate located at the northeast corner of East Atwater Avenue and South Henderson Street, Bloomington, Indiana. Legal description of the easement is on file in the office of the Secretary to the Trustees of Indiana University.

Unanimously approved on a motion duly made and seconded.

IUB - Acquisition of real estate located at the northeast corner of East Atwater Avenue and South Henderson Street, Bloomington, Indiana

Resolution Authorizing Acquisition of Real Estate
Pursuant to Indiana Code 20-12-6-2

Whereas, The Trustees of Indiana University (“The Trustees”) are authorized to acquire real estate by condemnation pursuant to Indiana Code 20-12-6-2; and

Whereas, The Trustees desire to acquire the real estate located at the northeast corner of East Atwater Avenue and South Henderson Street, Bloomington, Indianapolis, Indiana, for the purposes set forth in Indiana Code 20-12-6, et seq.;

Now therefore, it is hereby resolved, that:

1. The officers, employees, attorneys and agents of Indiana University are authorized to acquire the real estate located at the northeast corner of East Atwater Avenue and South Henderson Street, Bloomington, Indiana, described as follows (“Real Estate”):

All public alleys, easements or rights-of-way located in an area bounded on the north by Third Street, east by Henderson Street, south by Atwater Avenue and west by Fess Street, or as may be determined by survey, in Bloomington, Indiana.

by the exercise of the powers provided for in Indiana Code 20-12-6-2, including but not limited to condemnation, all in accordance with said Indiana Code 20-12-6, et seq., and such other statutes as may be applicable.

2. The officers, employees, attorneys and agents of Indiana University are authorized to take such further actions as may be necessary and appropriate to give full effect to this authorization.

Unanimously approved on a motion duly made and seconded.

IUPUI - Approval to amend Master Lease to include rerouted Cancer Center pedestrian bridge across Michigan Avenue and internal pedestrian corridor to be built on the third floor of the Vermont Street parking garage.

Action Item: Approval is requested to amend the Master Lease between The Trustees of Indiana University (Landlord) and Clarian Health Partners, Inc. (Tenant) to include rerouting of a pedestrian bridge across Michigan Avenue and an internal pedestrian corridor on the third floor of the Vermont Street parking garage located on the Indiana University Purdue University Indianapolis campus.

Tenant: Clarian Health Partners, Inc.
Premises:

Cancer Center and Vermont Street parking
garage, IUPUI Campus
Term:


Balance of lease term which commenced
on January 1, 1997 and expires December
31, 2095
Rent: No additional rent

Unanimously approved on a motion duly made and seconded.

Trustee Breckenridge: Vice President Clapacs gave a brief presentation on adding a new education center to Wylie House on the Bloomington campus.

3. Naming Issues

Trustee Breckenridge: The All University Committee on Names has unanimously proposed that the professional education-medical education building at IU Northwest be named the Dune’s Medical/Professional Building, and I would move approval for this.

Unanimously approved on a motion duly made and seconded.

Trustee Breckenridge: Finally, the Facilities Committee discussed the funding for the Multidisciplinary Science Building I. Our committee wishes to affirm that the outstanding $1.6-million obligation for the Multidisciplinary Science Building I will be guaranteed by the Bloomington campus if fund raising by the College of Arts and Sciences falls short. We ask that the full board affirm the same.

Unanimously approved on a motion duly made and seconded.

After a brief executive session the committee was adjourned.

FINANCE & AUDIT COMMITTEE – Trustee Cohen, chair

Trustee Cohen: Thank you. We had a meeting yesterday morning. All members of the board were present. The committee unanimously approved four action items for full board approval.

1. Action Item: Approval is requested for the delegation of authority to the Finance & Audit Committee to approve IU investment policy.

RESOLUTION OF THE BOARD OF TRUSTEES
OF THE TRUSTEES OF INDIANA UNIVERSITY
AUTHORIZING THE FINANCE AND AUDIT COMMITTEE
OF THE BOARD OF TRUSTEES TO APPROVE THE INDIANA UNIVERSITY
INVESTMENT POLICY

WHEREAS, The Trustees of Indiana University, a body politic organized and existing under the laws of the State of Indiana (the "Corporation"), is charged with operating the institution of higher education known as Indiana University (the "University") and is authorized under the laws of the State of Indiana; and

WHERAS, Indiana Code Section 30-4-3.5 (Indiana Prudent Investor Act) requires that the Trustees act as a prudent investor would, by considering the purposes, terms, distribution requirements, and other circumstances of the invested assets for which the Trustees have fiduciary responsibility, and further requires that management decisions regarding such invested assets be made in the context of the invested portfolio as a whole and as a part of an overall investment strategy that has risk and return objectives that are reasonably suited to the fiduciary responsibilities of the Trustees; and

WHEREAS, the Board of Trustees (the "Board") of the Corporation now desires to authorize its Finance and Audit Committee of the Board (the "Committee") to approve an updated investment policy;

NOW THEREFORE, BE IT RESOLVED by the Board as follows:

Section 1. (a) The Board hereby authorizes the Committee to approve an updated investment policy. (b) Such policy shall be made by the Committee in a manner that the Committee determines will best suit the investment management needs of the University.

Section 2. (a) Investment policy components may include, but not be limited to (i) purpose, (ii) objectives, (iii) statutory authority, (iv) roles and responsibilities of various parties, (v) control procedures, (vi) asset allocation, (vii) rebalancing guidelines, and (viii) securities guidelines.

Unanimously approved on a motion duly made and seconded.

2. Action Item: Approval is requested for the FY 2007-09 biennial operating appropriation request and for the delegation of authority to the president to make any necessary technical corrections in the request prior to submission to the state reviewing agencies.

Unanimously approved on a motion duly made and seconded.

3. Action Item: Approval is requested of a reimbursement resolution for the Henderson-Atwater Parking Garage Project.

RESOLUTION OF THE BOARD OF TRUSTEES OF THE TRUSTEES
OF INDIANA UNIVERSITY TO DECLARE THE OFFICIAL
INTENT TO REIMBURSE EXPENDITURES FOR
THE HENDERSON-ATWATER PARKING GARAGE

WHEREAS, the Trustees of Indiana University, a body politic organized and existing under the laws of the State of Indiana (the “Corporation”), is charged with operating the institution of higher education known as Indiana University (the “University”); and

WHERAS, the Corporation intends to acquire, construct and equip, renovate, and/or rehabilitate the facility described on Exhibit A hereto (the "Project"); and

WHEREAS, the Corporation reasonably expects to reimburse certain costs of acquiring, constructing, equipping, renovating and/or rehabilitating of the Project with proceeds of debt to be incurred by the Corporation; and

WHEREAS, the University expects to issue debt not exceeding $10,946,000 in aggregate principal amount, plus bond premium/discount, insurance and other ordinary and necessary costs of issuing such debt, which costs may include capitalized interest, for purposes of financing, refinancing or reimbursing such costs of the Project;

NOW, THEREFORE, BE IT RESOLVED that the Corporation declares its official intent to acquire, construct, equip, renovate and/or rehabilitate the Project; to reimburse certain costs of acquiring, constructing, equipping, renovating and/or rehabilitating the Project with proceeds of debt to be incurred by the Corporation; and to incur debt not exceeding $10,946,000 in aggregate principal amount, plus bond premium/discount, insurance, and other ordinary and necessary costs of issuing such debt, which costs may include capitalized interest, for purposes of financing, refinancing or reimbursing costs of the Project.

EXHIBIT A
PROJECT DESCRIPTIONS

Location: IU Bloomington Campus
Project Name: Henderson-Atwater Parking Garage
Description:
The Henderson-Atwater Parking Garage project
consists of a new 5-½ level open parking garage,
located on the corner of Atwater and Fess
Avenue. The structure will provide offices for
Parking Operations on the first level and spaces for
approximately 560 vehicles. The main vehicular
entry will be on Fess Avenue, with a pedestrian
stair/elevator tower entry on the northeast
corner. The design will provide a second vehicular
access from Indiana Avenue. The garage exterior
will be limestone veneer with openings to blend with
the campus collegiate gothic architectural
character. The project is estimated to cost
$10,946,000 and will be funded by Parking
Operations. Appropriate State approvals will be
requested.
Project Cost (Estimate): $10,946,000
Bond Financing Amount:

$10,946,000 plus ordinary and necessary costs of
financing
Project Commencement: To be determined

Unanimously approved on a motion duly made and seconded.

4. Action Item: Approval is requested to amend TECP 2005 Approved Projects List to include the Henderson-Atwater Parking Garage Project.

RESOLUTION OF THE BOARD OF TRUSTEES OF THE TRUSTEES OF INDIANA
UNIVERSITY AMENDING AND SUPPLEMENTING RESOLUTIONS
OF JUNE 24, 2005 AND DECEMBER 9, 2005 REGARDING
TAX-EXEMPT COMMERCIAL PAPER PROGRAM

WHEREAS, The Trustees of Indiana University, a body politic organized and existing under the laws of the State of Indiana (the "Corporation"), is charged with operating the institution of higher education known as Indiana University (the "University") and is authorized under the laws of the State of Indiana, particularly Indiana Code 20 12-9.5, to issue temporary obligations to provide interim financing, from time to time, in order to acquire, construct, renovate and equip (among other things) various facilities of the University; and

WHEREAS, the Corporation intends to acquire, construct, renovate and equip (among other things) the projects on various campuses of the University described in Exhibit A hereto (collectively, the "Projects"); and

WHEREAS, where required, certain of the Projects components have been specifically authorized by the Indiana General Assembly, by the statutes referenced in Exhibit A hereto, and certain other Projects components are yet to be approved or require no such approval; and

WHEREAS, the Corporation has previously established a commercial paper program for interim and construction financing of various projects and, pursuant thereto has entered into various agreements and issued up to $60,000,000 of its Series 2005 Notes, of which $55,000,000 are currently outstanding; and

WHEREAS, the Corporation now desires to (i) continue and expand its commercial paper program to include a new project known as the Henderson-Atwater Parking Garage on the Bloomington campus, as more particularly described in Exhibit A hereto (the "Project") and to finance the Project with the Series 2005 Notes; or a subsequent series of notes,

NOW, THEREFORE, be it resolved by the Corporation as follows:

Section I: Exhibit A to the prior resolutions of this Board concerning tax-exempt commercial paper adopted on June 24, 2005 and on December 9, 2005 is hereby amended and supplemented by the addition thereto of the Project, described as the Henderson-Atwater Parking Garage project, to be constructed on the IU Bloomington campus of the Corporation, for an estimated project cost of $10,946,000.

Section II: The Project may be financed on an interim basis, subject to all necessary approvals from the State of Indiana, as required, from the proceeds of the Indiana University Tax Exempt Commercial Paper Notes, Series 2005 Notes without the need for further approval by this Board or by the Finance and Audit Committee.

Section III: All other provisions of the prior resolution (as described in Section I above) are hereby ratified and reaffirmed. Such prior resolution, to the extent not expressly amended hereby, remains in full force and effect.

EXHIBIT A


PROJECT

AMOUNT
GENERAL ASSEMBLY
APPROVAL
Bloomington Campus – Business School Renovation $10,500,000 1999 General Assembly
Bloomington Campus – Central Heating Plant Phase I $45,000,000 2005 General Assembly
Bloomington Campus – Classrooms Associated w/
Graduate School of Business
$10,500,000 2001 General Assembly
Bloomington Campus – Henderson-Atwater Parking
Garage
$10,946,000 Not Required
Bloomington Campus – Multi-Disciplinary Science
Building Phase II
$31,872,000 2003 General Assembly
Fort Wayne Campus – IPFW Medical Education Center $14,000,000 2003 General Assembly
Indianapolis Campus – Campus Center $10,000,000 2001 General Assembly
Indianapolis Campus – Campus Center $40,000,000 2003 General Assembly
Indianapolis Campus – Research Institute III $33,333,333 2003 General Assembly
Indianapolis Campus – Research Institute III $25,000,000 Not Required – (20-12-8)
Indianapolis Campus – University Place Hotel $31,000,000 2005 General Assembly
Indianapolis Campus – Integrated Transit Study $200,000 2005 General Assembly
Kokomo Campus – Qualified Energy Savings Project $1,659,000 Not Required
South Bend Campus – Land Acquisition $2,000,000 2003 General Assembly

Unanimously approved on a motion duly made and seconded.

Trustee Cohen: We had several discussion items. Vice President Palmer started with the review of the 2007-09 operating appropriation requests. The overall requests represents a 20.5% percentage change in the operating appropriation over the 2007-09 biennium. Our life sciences initiative played a large role in that increase.

We also had a presentation by Capital Cities and Callan to modify our investment strategy for our portfolio and basically we approved them extending duration in the portfolio and allowing bank loans and core plus strategy. The next step is for Callan Capital Cities to come back to us with manager selections which we anticipate in the next actually we’ll probably, the Finance & Audit Committee will meet separately probably as it’s been delegated to deal with that.

Next, MaryFrances McCourt gave a brief report on the refunding of the Series Q bond issue and an update on the Series R plans.

Also under old business, Kathleen McNeely gave a brief update on the status of certification of financial statements.

ACADEMIC AFFAIRS & UNIVERSITY POLICIES COMMITTEE – Trustee Talbot, chair

Trustee Talbot: Thank you, Mr. President. Academic Affairs met yesterday afternoon and all members of the board were present.

We had two actions items and one first reading, all to do with our mission differentiation statements. The first reading was for the Criteria to be Used in the Establishment of New Campuses and Instructional Centers. That’s part of the mission differentiation, but it also has to abide by what the Commission for Higher Education and the State of Indiana has deemed necessary. It was presented to us by Vice President Charlie Nelms, who added the criteria Indiana University incorporates in the establishment of such centers. I would encourage trustees to review it before our next meeting and the second reading.

We did have a second reading on the guidelines for student housing on regional campuses that Vice President Nelms brought back to us and again this is part of the mission differentiation and the committee ask that the be brought to you for an action item.

1. Action Item: Approval is requested for the guidelines for student housing on regional campuses.

Unanimously approved on a motion duly made and seconded.

Trustee Talbot: Then Vice President Nelms brought to us the second reading of the admissions policies for the regional campuses. As you recall we have approved those for IU Bloomington and IUPUI. These policies came to us from IUK, IUE, IUN, IUSB and IUS and the committee voted to bring those forward in a motion of acceptance.

2. Action Item: Approval is requested for the admissions policies for regional campuses.

Unanimously approved on a motion duly made and seconded.

Trustee Talbot: We then had an open discussion about our efforts and initiatives in international education and some new things that are on the horizon. We adjourned in time for us to attend a very nice Alumni reception.

EXTERNAL RELATIONS COMMITTEE – Trustee Shoulders, chair

Trustee Shoulders: Thank you, Mr. President. The External Relations Committee was called to order at 10:45 a.m. and immediately turned to its first order of business, a report on how IU Kokomo is engaged in its community. Chancellor Ruth Person introduced Dr. Marilyn Skinner, acting director of the Kokomo Early Childhood Education Center, which is funded by Lilly Endowment Cape grant and whose efforts are dedicated to raising the learning readiness of Howard County preschoolers. WE heard a very nice presentation concerning those efforts.

Next, we heard from Cherie Dodd and Kathy Ross who introduced us to a new interactive, technology-based teaching and learning technique that is being used in freshmen classroom. We were each given a computer clicker and instructed to respond to questions by pressing the clicker. We took a test and I think I passed; I’m not sure about the rest.

The committee then joined members of the IU Kokomo staff and faculty and members of the community for lunch and conversation abut the campus’ role in the community, and then we reconvened to hear a presentation by Vice President Mike Sample on IU’s new  Integrated Image Strategy next hit. The committee endorsed the strategy despite a robust debate over the designations created for the law schools, and brings this motion to the full board for approval.

Action Item: Approval is requested for the Integrated Imaging policy and the accompanying guidelines.

Resolution of the Board of Trustees
Endorsing a University-Wide previous hit Integrated Image Strategy next hit

Whereas, the Indiana University identity is a substantial institutional asset that can enhance the institution’s ability to attract faculty, students, and staff; generate revenue; attract grants; engage alumni; and garner external support, and

Whereas, Indiana University is comprised of an array of component parts that share common goals but are also distinctive from one another, and

Whereas, the depiction and use of the Indiana University identity across its component parts has become inconsistent while at the same time the communications environment in which the university engages has become increasingly cluttered and fragmented, causing confusion among constituents and escalating distribution costs, and

Whereas, effective and efficient communication between the University and its audiences require

Now therefore be it resolved that the Board of Trustees endorses the proposed university-wide previous hit integrated image strategy  including the development of university-wide policies that facilitate the internal management of the University’s image, development of identity tools, and oversight and enforcement at all campuses, schools, and units.

Unanimously approved on a motion duly made and seconded.

LONG-RANGE PLANNING COMMITTEE – Trustee Ferguson, Chair

Trustee Ferguson: Long-Range Planning met today. We heard an excellent report on research compliance, and I want to thank the president and Dottie Frapwell for bringing it forward. It’s something we needed to address and it gives us an opportunity to move forward in a very important area.

We also had a second reading on the peer institutions for the regional campuses.

Action Item: Approval is requested for the regional campus peer institutions.

Unanimously approved on a motion duly made and seconded.

REPORT FROM STUDENT TRUSTEE – Trustee Cox

Trustee Cox: I have two very brief observations. First, most student government representative do not attend the June meeting because classes have ended and students are engaged elsewhere. However, in addition to John Vieke of IU Kokomo, I’d also like to welcome Jaraad Taylor from IU Southeast. Thank you for visiting with us all the way from Southeast.

I’d also like to say that I’m incredibly impressed whenever we visited a regional campus and I look at their campus life environment. I’m sure it’s incredibly hard to cultivate a significant campus life environment without a residential environment so I just wanted to thank our regional campus chancellors for being able to make sure that the university experience is more than an academic and classroom experience; that there is something there in terms of campus and student life. I would just encourage you to continue to participate with your student governments, involve them in conversations, help them realize goals of increasing student better turnout in their student government elections and encourage them to keep pressure on us when it comes to issues like a wellness center.


previous sectionnext section