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BUSINESS MEETING

I. GENERAL BUSINESS

A. TRUSTEE BUSINESS

  1. Governor Frank O’Bannon has appointed Patrick A. Shoulders to the Trustees of Indiana University to assume the seat left vacant by the resignation of John D. Walda on December 31, 2001.
  2. Administration of Oath of Office

    I, Patrick A. Shoulders, do solemnly swear that I will support the Constitution of the United States and the Constitution of the State of Indiana, and that I will faithfully and impartially discharge my duties as a Trustee of Indiana University to the best of my skill and ability, so help me God.

    Term of office effective January 1, 2002, and ending June 30, 2002.

    Trustee Shoulders: Mr. President, I would like to thank all of the members of this board. Everyone has been most gracious in welcoming me. I look forward to carrying on their tradition of outstanding service to the university. In a moment of personal prerogative, if I might, I would like to introduce another member of the Class of 1975, Lisa Shoulders.

  3. Approval is requested of the minutes for the meeting of December 7, 2001, which include the Administrative Action Report of November 7, 2001.

Unanimously approved on a motion duly made and seconded.

B. PRESIDENT’S REPORT

President Brand: Thank you. I would like to begin with a report from Professor Robert Eno, University Faculty Council and Secretary of Bloomington Faculty Council.

  1. Remarks from Robert Eno, University Faculty Council

    Prof. Eno: First of all, I would like to extend the welcome of the faculty to Trustee Shoulders. Welcome. From my experience, the Trustees and the faculty at this university work together extremely well, very productively and are focused on a common goal. So, I think you will find that it is a rewarding experience.

    Trustee Shoulders: Thank you.

    Prof. Eno: The University Faculty Council has not met since the last Trustees meeting. I thought I would use a few minutes to review with you the progress on the intercampus transfer project since we have several Trustees who really were not involved in this last year and may need a little bit of orientation. This is going to be something that we talk about several times during the course of the year.

    There was a problem that existed for a long time in our eight-campus structure. Students moving from campus to campus found it very difficult to take courses with them; to have their classes applied to degree requirements. We also had a problem in that many courses which appeared to be identical from the students’ point view, or were identical in terms of their numbering or course titles, were in a counterintuitive way, not movable from one campus to another for full credit.

    The faculty has addressed this issue with a new policy which was passed two years by the University Faculty Council. The UFC is now implementing the principle that comparable courses should count for comparable credit, and be applicable comparably for degree requirements on different campuses. The UFC has also mandated that identically numbered courses on different campuses be automatically fully transferable, fully moveable without any notion of approval or need for appeal. It’s that latter process that we are now in the midst of tracking.

    We moved last year to make sure that we had all the groundwork laid to implement that on the 100- and 200-level for our freshman- and sophomore-level courses. We completed that process so that 100- and 200-level courses are, as of last August, automatically transferable from campus to campus, automatically applied equally to degree requirements.

    This year we are undertaking this on the 300- and 400-level. We stand in the middle of that process right now. I think it is likely to be a little more complicated than the 100- and 200-level courses. I have noted that faculty in departments are exerting a little more scrutiny in reviewing courses at these levels to check them for comparability. Essentially, we are looking at courses that are identically numbered on various campuses and seeing whether or not there is reason to think that perhaps the courses are different enough that they are not comparable and that, therefore, they should not be automatically transferable. In that case, faculty on different campuses have to negotiate for a solution -- either to bring the courses into comparability by adjusting the syllabi and the teaching, or else changing the numbering of the courses so that students don’t believe that they have had the material, have learned the material that they need for further progress when they move campuses only to discover that they are being left behind from inadequate preparation. That is a tough chore. It has taken a lot of faculty time. We will probably get it done to about 75% of where we really would like to see it as we implement the new policy next August and then we will have to catch up. We will have to see where we have problems, where students are not performing as well as we would want them to because we haven’t caught where there may be problems of articulation.

    To do that we have to monitor student progress and student performance through data that we assembled over a year or two. It’s in our plan to keep looking at the way that this transfer process is performing, how students are performing as they move through sequence courses, and adjust our arrangements accordingly. It is something that will need perpetual updating.

    Each campus needs also to attend to the matter of how it will consider comparability of courses that are not identically numbered. Campuses are now individually turning to that part of the policy to make sure that where courses are, in fact, comparable in content but are not identically numbered, that we record the comparability and that we have a conversion process in the record. We have it posted on IUCare so that students know that when decisions of comparability have been made -- let’s say course B101 on one campus is comparable to course B102 on another campus -- that that will automatically be counted as a comparable course for all degree requirements even though the numbers are different.

    That process involves not only a process of making sure that such comparability decisions are made and recorded, which is something we have traditionally done, but also ensuring that there is an appeals process. The original decisions are made by faculty in the affected departments; in an appeal, an “independent eye” would take a look at the classes. Different campuses are proceeding with this differently. On the Bloomington campus, we’re well along in designing such a procedure and we should have it in place before the end of this term if all sails smoothly.

    I might note that in doing this on the Bloomington campus, we have also been trying to fold in other transfer issues, such as transfers from other national institutions, and international students. Trustee Willsey has been very prominent in pointing out certain types of difficulties we have in transfers of international students. We are designing this appeals process in order that it can embrace all of these different types of transfer issues in one simple process with one set of committees rather that multiplying them in many different dimensions.

    Trustee Obremskey: Bob, you and your group have done a great job in a difficult area of bringing all this together in what my opinion is light speed for the 100- and 200-level courses, and I appreciate the effort that you are putting into it. It is not an easy task, particularly when you get to the 300-and 400-level.

    Prof. Eno: I appreciate it very much.

    President Brand: Let me second that.

    Trustee Ferguson: I would like to add to that. It is hard for people sometimes to realize how important this is to students, and therefore to the university and the image of the university, and to the legislature, and to the Higher Education Commission. This issue is important because the outside world doesn’t understand why you don’t transfer. There hasn’t been a satisfactory explanation for it, so your work is extremely important in the long run for the institution and for students, and I couldn’t emphasize that enough.

    Prof. Eno: I appreciate that. I guess I should add that as all this takes place on an intercampus basis within IU. We are also working on articulation agreements through the State Transfer and Articulation Committee (STAC), which is coordinating us with two-year institutions. Ultimately we will try to coordinate all the four-year institutions as well in transfer agreements. These are extremely tough to work on, and we have gotten through the first round. We have done it successfully on paper. We haven’t yet been able to monitor whether students who follow the articulation agreements succeed or discover gaps in their preparation. We are concerned about that. It is going to take a while for us to gear up the proper data collection to be able to asses whether or not these arrangements are working on that level. We are going forward now with a set of four new programs this year where we are trying to articulate this.

  2. Remarks from Andrew Takami, President, All University Student Assn. (AUSA)

    Andrew Takami: Thank you, Mr. President. It’s indeed an honor to be here to represent my fellow students of Indiana University. I would like to thank the president for inviting AUSA to make this report during the Board of Trustees Business meeting.

    At today’s AUSA meeting, we heard from four student body presidents. IU East representatives talked about the enrollment growth that they are experiencing, which reflects well on their region. IU Kokomo student leaders talked about needing more students to be involved to strengthen their student government, their other student organizations and the student body. At my campus, IU Southeast, the Chancellor’s Search and Screen Committee is under way. I would like to publicly thank F.C. Richardson for his support of students. IUS students are concerned about the campus budget because the library is something that is important to the growth of our campus.

    Finally, I wish to report that the All University Student Association will be working on resolutions for voter registration among the campuses to encourage students to vote, thereby encouraging the state legislators to see what we have to offer and to see that we actually do vote. Also, we are looking at a possible letter-writing campaign to the legislators.

    In the future, we would like to call on all of the chancellors of the university to encourage their student body presidents to get involved in AUSA at the very beginning of the fall semester to work for the students that year.

    Trustee Shoulders: Andrew, I for one want to encourage you to continue to press forward on that voter-registration initiative. In the last election, the demographic 18-24-year-olds were the lowest voter turnout in this United States of America, and I think that if your voice is going to be heard at every level of government, your generation needs to turn out to vote.

  3. Remarks from Jake Oakman, President IUSA

    Jake Oakman: The pace is beginning to pick up since the end of the winter break. One of the big issues for our administration was the ATM situation on campus. The good news is that should be getting some Bank One ATMs back soon; at least one in the IMU and a couple in the academic buildings. In addition, I’m pleased to announce that the student government has a radio show. President Brand has agreed to be a guest.

  4. Good News

    President Brand: Now we come to my favorite part of the meeting -- Good News. I have two items.

    First, it gives me great pleasure to introduce someone who most, if not all of you, know: Ken Beckley. Ken has agreed to take the presidency of the IU Alumni Association. Ken spent a number of successful years at H.H. Gregg, indeed helped them move from a small company to quite a dominate company in the region. Before that, he was employed at IUPUI, and so it is a rejoining of the family and a welcome home. Please help me welcome our new president of the Alumni Association.

    Ken Beckley: Thank you very much. I have volunteered nearly all my adult life for the university and, as President Brand said, spent a short seven years at IUPUI. It is exciting to have the opportunity to return to the official family. I am very grateful for the confidence that the president has placed in me. I very much appreciate the support and all the congratulations that I have received from so many, many people, including members of the Board of Trustees. It is a great feeling. All that we and the Alumni Association do is to support the mission and the goals of Indiana University. We must grow in our service on all eight campuses to the alumni and to the university and I pledge that we will do that. I am excited for February 1, which will be my official start, although I must say that I really got started on Monday morning. It is really going to be a lot of fun and I look forward to the Alumni Association being a great, great service. Thank you.

    Trustee Morris: Ken, on behalf of all of us, I don’t know how I can express our gratitude and appreciation that you are willing to do this. I have thought a lot about this, and I think that this is about as perfect a fit for a person and an institution as I have ever known. You are an extraordinary guy, and to have you full time is just the most wonderful thing that could happen. So, I wish you well and I thank you so much.

    Ken Beckley: Thank you very much. I appreciate it.

    President Brand: Thank you, Ken. I also want to thank Vice President Clapacs for chairing the search committee and others who served on it, Pat Shoulders and Sue Talbot, in particular, thank you.

    Earlier in the day we had the pleasure of hearing about our international activities, not just at IU Bloomington, but through the university. For many years Indiana University has been engaged in a leadership role for International Student Affairs, and our various faculty and outreach programs. I would like to call back to the table Patrick O’Meara, Dean of International Affairs, to talk about some exciting new events in which IU is participating in Central Asia.

    Patrick O’Meara: Thank you very much. This morning I mentioned that we were working diligently at fulfilling Herman Wells’ dream of bringing the world to Indiana University, to our students, so that they could encounter international things, but we are also out in the world.

    Over the last approximately five years, more than $30 million has come either to the Office of International Programs or to other parts of this university. This week alone there were two significant awards made. One came to our office to work with legislative drafting for South Africa. We will work on this with the state legislature in Indianapolis, with law firms and with former Congressman Hamilton’s assistance in Washington.

    Then, we received really wonderful news that the Bill and Melinda Gates Foundation is substantially supporting research by Bob Inters of our medical school, and AIDS research in Africa, which will bring in about $1 million.

    I have asked my colleague, Charles Reafsnyder, to focus on three projects very quickly. They are important because they are not just monetary contracts. We are involved in making a difference in peace keeping, in building solidarity in Kyrgyzstan for western values and with Burma for training a new generation of people who one day will return when democracy comes to Burma. Charles…

    Charles Reafsnyder: Thank you. We were very fortunate this past year to receive a $2.3-million grant from the U.S. Agency for International Development to assist with the development of a new university in Macedonia. By way of background, this university is being jointly funded to the tune of about $35 million by the U.S. Agency for International Development and the Organization for Security and Cooperation in Europe, and it is really a cornerstone of the peace process that is ongoing in Macedonia between the ethnic Albanian minority, about 35% of the population, and the ethnic Macedonian majority. This institution is really designed to help address the shortage of opportunities for ethnic Albanians and higher education of Macedonia. It will be a multiethnic and multilingual institution, with much of the instruction to be done in English although some of it in Albanian and some of it in Macedonian. Indiana University was awarded this grant in association with the Indiana Consortium for International Programs in addition to faculty from other universities in Indiana.

    Faculty from at least three IU campuses are involved. On November 20, the campus was inaugurated, and Michael McRobbie, Chancellor Emerita Emita Hill, Patrick O’Meara and myself were able to attend. The institution now has 800 students; in four years time, it will enroll about 3,000. We received our grant on October 18; by November 5, we had five staff members in place there, organizing the curriculum in English as a Second Language and Computer Literacy, and assisting with the administration. This March we will be sending six or seven faculty to this Southeast European University to begin work on developing the curriculum in various fields. including business, education, law, public administration and communication studies.

    Both this institution, and the one I’m going to tell you about next, have boards of trustees, which are relatively new in this part of the world. So, both the board members and the president and other senior administrators of these institutions are learning how these things work. In fact in our second project in Kyrgyzstan we have had some exchange in that area, some of you may have met Natalia from the American University of Kyrgyzstan who was here on an exchange last year. She is the secretary to the board and was learning how to support the president and the board operations.

    We have three staff members who are now teaching English as a second language, and training the local staff at Southeast European University. An IU Bloomington computer-literacy instructor is there, and they just got their computers last week, and a $2.5-million IBM server which they are getting up and running and both students.

    We have 14 IU faculty and faculty from other campuses who will be going out to assist in the curriculum development. We have 11 SEEU faculty, mainly ethnic Albanians, who will be coming here for semester-long visits. We have two of the faculty who will receive master’s degree fellowships to come to IU to do masters degrees in their chosen fields. We have administrative support to the assists and consulting work of Emita Hill as well as others, and we’re helping to build the library. In fact, we have negotiated an agreement with a foundation to send 30,000 textbooks over the next three years – recent-edition undergraduate textbooks donated by U.S. publishers.

    The next major project that we are involved in is in Kyrgyzstan, with the American University of Kyrgyzstan. We received a grant of $1.9 million in 1999 to do many of the same kinds of things for the American University: curriculum development, faculty development, administrative training. In addition, we have money in that grant to bring 14 of the faculty from Kyrgyzstan to the United States for master’s degree programs. Upon completion they will return to the American University of Kyrgyzstan where they will have a minimum four-year commitment to teach in their respective fields. Five of those students are here on the Bloomington campus. Three are in Indianapolis and five or six I believe are at Ball State. They will really bring about a change in the culture of the institution when they go back. Most of their colleagues there at the American University of Kyrgyzstan were trained in the former Soviet Union and have a very different approach to their subject matter and to the way in which they teach. That institution, by the way, is now developing a credit-hour system. If you think credit-transfer issues are difficult, you should try to introduce the idea of the credit hours system in a country where it is completely an alien concept. It has everybody confused. Nevertheless, this program has been very successful. We have developed an excellent reputation with the Bureau of Education of Cultural Affairs, and we have been informed that we are probably going to receive a three-year followup grant to continue that work.

    We have a large number of other projects that our office manages, but there are also other projects within the university that other units initiate. In some cases, we assist them in the development of those project proposals and support them in one fashion or another. In other cases, they develop these project proposals on their own initiative.

    Here are two projects, for example, that we manage. The Burmese Refugee Scholarship Program we have had since 1995, and we have brought 35 Burmese refugees from refugee camps in Thailand and India to the IU Bloomington campus where we give them English-as-a-second-language instruction, legal assistance and asylum. We place them at institutions that provide them with matching grants for tuition, and we provide support for the first two years of their undergraduate curriculum. We have had some wonderful success stories. It has been a really uplifting program for us to be involved in because these individuals have had to leave their families behind, they really have no resources. Their education was interrupted as a result of pro-democracy protests and the imposition of marshal law in Burma, and now they have been able to reconstruct their lives and prepare themselves to return, hopefully, to a future democratic Burma.

    Petronas, the American Top Universities Program, is one we operate with the National Company of Malaysia, and that brings a number of very high quality students here each year. We place them at universities around the United States, including some who remain here at IU Bloomington.

    These are just a few of the many, many projects we are involved in all over the world, in places where we’re able to make a really significant difference in the institutions with which we work in these grants. Thank you.

    Trustee Morris: Just to put this into context, Indiana University on all nine campuses, that would count the Columbus campus, we have nearly 5,000 international students and international scholars. Extraordinary. significant for the university. Although this is not the most important aspect of this work, the economic impact on our state of this particular enterprise from IU is $275 million a year so this is a huge contribution to the economic well-being of the state of Indiana.

    Patrick O’Meara: I might add that Kyrgyzstan is of crucial importance because it is in the region close to the strategic countries of Uzbekistan, Afghanistan, and so what we are doing will resonate beyond the borders of Kyrgyzstan.

    President Brand: I think that point is well worth emphasizing. Yes, we are in Western Europe, and yes, we are in a lot of the countries that traditionally IU has been in, but we are also in countries that are beginning to develop economically. We are in countries in parts of the world that are undergoing significant change.

    Trustee Morris: Ladies and Gentlemen, we have our own good news today. One of the remarkably talented members of the Board of Trustees staff, Rosa Ayers, has been given a wonderful honor by the National Association of Social Workers. The area division has named Rosa as one of their “citizens of the year,” for the role she played in founding and leading an organization called “Women in Connection.” In Espanol, it’s called Mujeres en Conexion, and it serves Spanish-speaking women in the region. They provide interpreting assistance. They help get kids in school. They help families with health care. They have a newsletter. They offer a day camp and all sorts of things, and this is a terrific thing that Rosa has done, and it is wonderful for her to be honored this way. As they honor her, they honor all of Indiana University.

    This is important for all sorts of reasons, but let me point out that those states and regions that do the best job of making the most of this significant growth in the Hispanic community -- assimilating those folks quickly and making them full participating members of the community -- those are the cities that are really going to benefit from this extraordinarily talented group of people. So, Rosa we are really proud of you and grateful.

    Ms. Ayers: This has been a wonderful opportunity. I am proud to do this work, and to represent my country, and do well in this community. My second family is IU, and I am really honored to receive that recognition. I thank you.

II. REPORTS FROM COMMITTEES

A. FACILITIES COMMITTEE

1. Report from Trustee Eichhorn

Trustee Eichhorn: Thank you, Mr. President. I would like to begin my report by calling upon Vice President Clapacs to give us an update on our Capital Plan.

2. Project Approvals

3. Design Approval

Trustee Eichhorn: We have one more item for you approval and that relates to the cyclotron development.

B. FINANCE AND AUDIT COMMITTEE

1. Report from Trustee Backer

Trustee Backer: Thank you, Mr. President. We had a full meeting today. The first thing we did was review the new financial statement that’s now required by the Government Accounting Standards Board (GASB). Vice President Palmer mentioned to us that we are probably one of the first institutions in the country to have this type of report, and we had started on it well over a year ago. It is part of the overall change that we have made to coordinate our financial reporting, and to get more information from it. Vice President Palmer’s office has done a marvelous job in getting these things together and really is a leader in the nation.

We also heard from Norma Holland and Don Hossler about the new student information system and student enrollment system programs, which are part of the new computerization that we are doing with PeopleSoft. President Brand mentioned the magnitude of this program; what we are doing is revising systems that are well over 25 years old throughout the university. We are on track. Some of the systems are up and running, and they will continue to be up and running. More systems will come online in the next year and a half to two years.

As I have mentioned before, we are doing a comprehensive review of the auxiliary services at IU. There are 112 auxiliaries around the university – a staggering number that generate almost a half a billion dollars in revenue. Heretofore, these auxiliaries have all operated independently; they have not been reporting to anyone. So we are reviewing the major auxiliaries and standardizing the accounting reporting formats that they will be using so that we can start keeping track of these auxiliaries. I want to compliment Kathleen McNeely and her staff, who have done a wonderful job.

The next major auxiliary we will looking at is parking operations throughout the system. We are also continuing to look at the issue of whether operations should be outsourced or leased, and that assessment will be ongoing. Once these initial reviews are completed, we will conduct annual reviews.

Next, we ask you to consider a request for a resolution authorizing the transfer of the investment management responsibilities of the IU portion of the Riley Endowment Funds to the Riley Memorial Association. We manage a very small portion, about 4% of the total endowment funds, of the Riley Association. Because of the size of their portfolio and the economics of scale, they can manage these funds more efficiently than we can. There is almost a two-point difference in the amount of money that they can make over and above what we can make. Thus, there is a resolution before you to transfer the investment management of these funds to them. We reviewed the history of the Riley Memorial Foundation; the Board of Trustees and Indiana University has the authority to grant this management. I move for the adoption of this resolution.

Trustee Obremskey: How big is the Riley Fund?

Trustee Backer: The total fund is $173 million of which we have approximately $7 or $8 million, I believe.

Trustee Morris: $6.5 million.

Trustee Backer: Our side of the endowment has been spent down quite a bit. It is a very small portion.

Trustee Obremskey: To what extent is the IU Foundation involved in the management of that fund?

Vice President Palmer: The IU Foundation is not involved in the management of these funds. There is a 1941 resolution of the Board of Trustees that gave authority for the investment decisions and the expenditure recommendations to come from the Riley Memorial Association. One way to look at this is that the Riley Memorial Association actually functions almost like the Foundation for the Riley Hospital Gifts. All we are doing here is recommending that the Riley Memorial Association be able to consolidate their investment portfolio because it is much more efficient and they will be able to invest at a somewhat higher rate as a result of that. We will have oversight and monitoring of this, so you are not relinquishing your fiscal stewardship for these funds.

Trustee Obremskey: If we are doing much better than the Foundation, maybe we ought to move all the Foundation funds over.

Vice President Palmer: No, I am not suggesting that. They are doing better than a university investment that we have.

Trustee Backer: We are under tighter restraints in the way we manage our money than they are.

Trustee Obremskey: Just checking.

Trustee Morris: Colleagues we have a motion on behalf of the Finance Committee. You now have the written resolution before you. Are there questions? The Finance Committee did spend a good amount of time considering this yesterday, and Stu Cobine did a fine job of making a thoughtful presentation.

Trustee Backer: Two more issues very quickly. I am happy to report that all the campuses have been able to reduce their budgets in conjunction with our goal of trying to save $10.4 million. They have chipped in and come up with the solution to cope with the existing budget situation. On the good news, Vice President Palmer reported that the enrollment for spring semester is in record proportions on Bloomington, IUPUI, IU East and Southeast campuses so we are doing something right.

Trustee Morris: The good news is that the Board also has reduced it’s budget in the spirit of this effort so, we are participating like everyone else.

C. CAMPUS COMMUNITY COMMITTEE

1. Report from Trustee Breckenridge

Trustee Breckenridge: We had a wonderful student town meeting today with representatives of about 14 student organizations combing before us. I’m afraid that we ran out of time, but it was absolutely wonderful. The students are so enthused about the organizations that they represent. I can’t repeat all of their comments now, but I do want to highlight a few of the speakers. One was John Moran, vice president of the IU Dance Marathon. He told us how that organization has raised over $405,000 in the past year for Riley Hospital, and how enthusiastic the students have been. Another student, Alana Galati, is working with an outreach program in Kenya. She told us about some of the various projects that students have undertaken during summer trips, including the development of a school. We also heard from four student body presidents.

The speakers included:

Amanda Murray and Kevin Mogyoros, Union Board President and Vice President; Chris Sinclair, Asian American Association President; Rachel Anderson, Graduate and Professional Student Organization Moderator; Leslie Fasone, Panhellenic Association President; Collin Godecke, Interfraternity Council President; James Wiser is a second-year student in the School of Library and Information Science; Jason Jones, OUT President; John Moran, IU Dance Marathon Council Vice President; Kerry Spalding, Board of Aeons, speaking on the concerns of Amnesty International and other smaller, less funded groups; Andy Vetor, Student Recreational Sports Association President; Marshawn Wolley, Black Student Union President; Alanna Galati, Outreach Kenya Development Volunteers; Jeff Wuslich, IUSA; and Ken Minami, Residence Hall Association President

D. UNIVERSITY POLICIES COMMITTEE

1. Report from Trustee Obremskey

Trustee Obremskey: Thank you, Mr. President. We have two items for your action this afternoon.

One is the approval of the Informatics Research Institute. This institute will target specific projects that exemplify the need and advantages of a formal informatics component, and have maximum potential to increase awareness of the School of Informatics and its faculty and students to raise money and attract funds for Informatics. The primary goal will be to offer programs that bring existing researchers together to discuss common issues and needs. As you know, what’s going on in the field of Informatics is very, very exciting. Indiana University is on the cutting edge and this is another positive step in that direction and the committee recommended to this Board the approval of the Informatics Research Institute.

Trustee Morris: It is just amazing how Informatics touches every piece of this university and really the community and begins to help tie it all together.

2. Action Items:

  1. a. Approval is requested for the following new center

      Indiana University - Bloomington and Indiana University - Purdue University at Indianapolis

    • Informatics Research Institute

    Unanimously approved on a motion duly made and seconded.

  2. b. Approval is requested for the following new degree

      Indiana University - Purdue University at Indianapolis

    • M.S. in Geographic Information Science

    Unanimously approved on a motion duly made and seconded.

Trustee Obremskey: We also had a presentation with regard to Domestic Partners Benefits, which this board approved in September. The purpose of the discussion today was to review the implementation of the Domestic Partners Benefits and to review the affidavits and supporting documents that are going to be necessary to implement this effort.

It struck me that there is an awful lot that goes on after we pass a resolution such as we did for Benefits for Domestic Partners. Implementation is extremely complicated, and I would like to complement those who are responsible for carrying it out, Dan Rives, in particular, and Terry Clapacs. The idea is to implement the program by April 1 of this year. We are satisfied that the safeguards that are built into the program will, to the greatest degree possible under the circumstances, protect the interests of the university.

Finally, we had a presentation from a great many people concerning the individual institutional financial Conflicts of Interest, which is a concern and becoming more and more of a concern given the amount of federal money that we handle, and the requirements of the federal government for the disclosure and the handling of potential conflicts of interest.

I am happy to report to you that this university is on top of that issue. We have implemented some policies, and are in the process of implementing a policy on a broader scale, that I think will protect us from any undue criticism as a result of conflicts of interest that occur. You will in the future hear more about this, but they are working hard. Ann Gellis in particular gave an excellent presentation, and I am happy to say that I think we are heading in the right direction.

Trustee Ferguson: I was at a national meeting this week where this issue was discussed, and the point was made that the ultimate people responsible in educational institutions are the Board of Trustees, and that we ought to establish Audit Committees to report directly to the Board at some point.

Trustee Morris: The Audit Committee does report directly to the board here.

Trustee Ferguson: The Audit Committee on the Conflict of Interest and especially in the Human Subjects area.

President Brand: You don’t mean the IRP’s to report to the Board do you?

Trustee Ferguson: No, an Audit Committee to make sure, in fact, that we are complying. Whether you have an outside audit or you have an internal audit committee.

Trustee Morris: I think that would be a good subject for you and Steve Backer to have a conversation about between now and our next meeting because the Finance Committee also functions as the Audit Committee, and that’s probably a good point that the Audit Committee ought to play a role in the review of the Conflict of Interest statements.

Trustee Obremskey: AAU has given guidelines to the universities and to a large extent we follow the AAU guidelines with some modifications given the specific circumstances we have here, but I will be happy to work with Steve on it.

President Brand: May I recommend that you involve Mark Brenner and Ann Gellis, who are the two people who have been doing this? Mark, in fact, has been a national player in setting up these…

Trustee Ferguson: The AAU person who was at that meeting, and who, I notice, is the author of the report that was sent to us, recommended that we have the auditors report directly to the Board.

President Brand: Mark Brenner should be involved because he helped write those guidelines.

Trustee Obremskey: I meant to complement Mark on his presentation today, also. He and Ann did a great job.

President Brand: This is very important stuff. We are changing our way of doing business as a university, becoming more integrated with the wider community, and I think we have to track this carefully.

Trustee Obremskey: It was pointed out that there is nothing the matter with conflicts of interest. They occur all day everyday. It is a question of how you manage them, how you report them and how you control them, and that’s what our policies are attempting to do so that whatever the conflicts are, they don’t interfere with the responsibility to the university.

Trustee Morris: You two will work on this? Terry Radke might also be a part of the discussion, but the university’s internal auditor reports to the audit committee, and he reports essentially to the Audit and Finance Committee, and they meet with him at least once a year privately and usually more often than that. How we treat this new addition is an important thing for us to sort out. But, the important thing is Terry Radke does not report to Vice President Palmer, and the audit committee doesn’t report to President Brand, it reports to the Board, so there is that independence. So, you can all be comforted by that.

E. EXTERNAL RELATIONS COMMITTEE

1. Report from Trustee Ferguson

Trustee Ferguson: Mr. Chairman, Mr. President. We discussed the budget situation, and its ramifications on Indiana University. We also spent some time talking about the new Alliance for Indiana’s Future, and the impact it might have as the legislature debates the restructuring of state taxes and the long-term view of Indiana finances. I hope at the next meeting to return to our broader focus. Right now the current legislative focus is our immediate mission through the next few weeks.

Trustee Morris: Steve, I think on behalf of all of us, we have said it before, but we appreciate the incredible effort and the amount of time you are spending on behalf of IU with the General Assembly.

Trustee Ferguson: I think it is time well spent and a great investment as far as I am concerned both for IU and the future of the state.

III. PERSONNEL ACTIONS

1. INDIANA UNIVERSITY - President Brand

2. INDIANA UNIVERSITY BLOOMINGTON - Chancellor and Vice President Sharon Stephens Brehm.

Unanimously approved on a motion duly made and seconded.

3. INDIANA UNIVERSITY-PURDUE UNIVERSITY INDIANAPOLIS - Vice President and Chancellor Bepko

Unanimously approved on a motion duly made and seconded.

4. INDIANA UNIVERSITY EAST - Chancellor David Fulton

No Items

5. INDIANA UNIVERSITY-PURDUE UNIVERSITY FORT WAYNE - Chancellor Michael Wartell

No Items

6. INDIANA UNIVERSITY KOKOMO - Chancellor Ruth Person

No Items

7. INDIANA UNIVERSITY NORTHWEST - Chancellor Bruce Bergland

No Items

8. INDIANA UNIVERSITY SOUTH BEND - Chancellor Kenneth Perrin

No Items

9. INDIANA UNIVERSITY SOUTHEAST - Chancellor F. C. Richardson

No Items

IV. APPROVAL OF CONFLICT-OF-INTEREST STATEMENTS

Unanimously approved on a motion duly made and seconded.

V. AWARD OF DEGREES

Unanimously approved on a motion duly made and seconded.

VI. OLD BUSINESS

VII. NEW BUSINESS

Trustee Backer: I want to complement Michael McNeely on the four choices he gave us for football coach, and I encourage all of you to meet the new football coach, Jerry DiNardo. He is a wonderful man. He espouses the philosophy that President Brand has been espousing -- the blend of academics and athletics. His enthusiasm is contagious. I wish him well and think he will do a wonderful job.

Trustee Morris: Thank you, Steve. Just as President thanked Sue Talbot and Pat Shoulders for their participation on the search committee for Alumni Director, we all thank you and Pete Obremskey for representing us on the football coach search.

VIII. NEXT MEETING

February 28 – March 1, 2002
IUPUI
Indianapolis, IN

VIII. ADJOURNMENT

The meeting adjourned to meet again on call of the Secretary on February 28- March 1, 2002, at Indiana University Purdue University Indianapolis.

Robin Roy Gress
THE TRUSTEES OF INDIANA UNIVERSITY


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