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BUSINESS MEETING

I. GENERAL BUSINESS

President Walda thanked Vice President and Chancellor Bepko and his staff for their hospitality during the meeting. He also welcomed Chancellor Wells and thanked him for attending the meeting.

A. TRUSTEE BUSINESS

1. Approval was requested of Minutes for the Meeting of October 30, 1992, which include the Administrative Action Report of September 28, 1992. The Administrative Action Reports of October 21, 1992, and November 16, 1992, are included in the minutes for this meeting of December 4, 1992.

Unanimously approved on motion duly made and seconded, pending one revision on the Compensation, Benefits, & Personnel Committee report.

2. Approval of the Board was requested to reappoint Harry L. Gonso to the Municipal Recreation, Inc. Board of Directors for a three-year term ending December, 1995.

Unanimously approved on motion duly made and seconded.

3. Approval of the Board was requested for the following two meeting date changes for 1993:

  1. The April 2-3, 1993 meeting to be changed to April 1-2, 1993.
  2. The August 17, 1993 meeting to be changed to August 24, 1993.

Unanimously approved on motion duly made and seconded.

4. Consideration of a resolution concerning the University Faculty Council policy statement entitled "Equal Opportunity/Affirmative Action Policy of Indiana University."

EQUAL OPPORTUNITY/AFFIRMATIVE ACTION POLICY

WHEREAS, the University Faculty Council has requested that this Board approve a Policy Statement entitled "Equal Opportunity/Affirmative Action Policy of Indiana University" adopted by the Council at its October 13, 1992, meeting, that reads as follows:

"Equal Opportunity/Affirmative Action Policy of Indiana University"

Indiana University pledges itself to continue its commitment to the achievement of equal opportunity within the University and throughout American society as a whole. In this regard, Indiana University will recruit, hire, promote, educate, and provide services to persons based upon their individual qualifications. Indiana University prohibits discrimination based on arbitrary considerations of such characteristics as age, color, disability, ethnicity, gender, marital status, national origin, race, religion, sexual orientation, or veteran status.

Indiana University shall take affirmative action, positive and extraordinary, to overcome the discriminatory effects of traditional policies and procedures with regard to the disabled, minorities, women, and Vietnam-era veterans."

and,

WHEREAS, this Board considers the Policy Statement to be consistent with expectations held by the students, staff and faculty of this University;

RESOLVED, that this Board now approves and adopts the Policy Statement set out above as the Equal Opportunity/Affirmative Action Policy of Indiana University, superseding and replacing previous policy statements, and reaffirms its support of the ROTC program as set forth by its Resolution adopted in its meeting of May 3, 1991.

Unanimously approved on motion duly made and seconded.

B. PRESIDENT'S REPORT

President Ehrlich noted that the passage of the Equal Opportunity/Affirmative Action Policy resolution by the Trustees was a positive step for the University. He voiced his belief that the faculty, staff and students would support the resolution and work diligently to carry out its intent.

He reported that efforts are moving forward on IU's budget request, and related news of the Academic Afternoon held the prior week for legislators. He said that the Higher Education Commission made tentative recommendations regarding the budget. There are some concerns about those recommendations, among the most serious being the low HEC ranking for inflation support. In our own view, inflation support heads the list of our priorities, along with enrollment change support and student assistance, and our hope is that the General Assembly will concur.

In addition to seeking budget support from the State, IU is aggressively pursuing support from all sources. One source of support has been a recent allocation of $10,000,000 from the Federal government to the IUPUI campus that will enhance our cancer facilities and allow better treatment for cancer patients.

President Ehrlich announced a graduation reception for December graduates, to take place on the Bloomington campus December 13. He congratulated the basketball team for their success at the preseason NIT tournament.

The President noted that Vice President and Chancellor Ken Gros Louis has been involved in a number of projects on the Bloomington campus, among them the transportation plan, and he asked Dr. Gros Louis to report on that project.

Vice President Gros Louis stated that the transportation plan has been distributed to various constituencies in Bloomington, including the Faculty Council, the Professional Staff Council, IUSA, and other student groups. He recalled that last year a task force chaired by Dean Donald Warren of the School of Education studied the issue of transportation on the Bloomington campus and made several recommendations, including a request for a director of transportation for the campus. Vice President Gros Louis stated that in accordance with that recommendation, he asked Professor George M. Smerk to serve in that capacity, and he has done so since March, 1992. Professor Smerk, his staff, and an ad hoc faculty council group appointed by the agenda committee in Bloomington have developed this transportation plan. Vice President Gros Louis said that comments are being sought on various recommendations in the plan, including enhancing parking, alternate transportation uses, and means of funding. Vice President Gros Louis said that Professor Smerk has identified a series of priorities related to parking: a new parking facility, enhancement of parking enforcement, alternate uses such as bicycle paths, and pedestrian safety, including traffic signals on Third Street and on Atwater. He reported that a joint University/City commission has been established to study these matters and said that the report includes the total cost of improvements, the current and projected income in parking sources over the next five years, and the shortfall each year for the next five years, almost $4 million if all of the recommendations are followed. Vice President Gros Louis stated that there are several possibilities for funding, including raising the cost of the "A" sticker, a surcharge on parking permits, a transportation fee, federal funding, state funding, and offering other kinds of permits, such as a universal bus pass or a fee that would allow the use of University and community buses with a student, faculty or staff ID. Professor Smerk presented the plan to the Faculty Council and indicated that it is likely that the final outcome will be a combination of some or all of these possible funding sources. Vice President Gros Louis said that the issue for the next several months will be which of these improvements the campus community wants to proceed with, noting that additional funding will be required before any improvements can be made. He said that the first section of the report includes discussion about the task force and the history of parking on the campus, including various studies done between the mid 1960s and last year's task force headed by Dean Warren. The second part of the report details the recommendations, their costs, current income sources, and possible sources to make up the shortfall. He requested that the Trustees forward any comments to himself or to Professor Smerk.

President Walda requested that Vice President Gros Louis keep the Board informed on the progress of the study as it moves toward the final plan.

II. REPORTS FROM COMMITTEES

A. STUDENT AFFAIRS COMMITTEE

1. Remarks from Bill Trafford, President, Undergraduate Student Assembly, Indiana University-Purdue University Indianapolis

Mr. Trafford welcomed everyone and thanked the Trustees for the opportunity to address them. He said that IUPUI continues to be an exceptional institution in the pursuit of higher education. He noted that it enjoys a strong commitment to the personal growth and development of the student body at both the graduate and undergraduate levels. He reported that there is much enthusiasm about the completion and opening of the new library, as well as the establishment of a student center in the existing library.

He stated that the Undergraduate Student Assembly has instituted several means of discovering and articulating the needs of the IUPUI student body. One method is an informational advertisement which appears in the Sagamore, the campus newspaper, weekly or bi-weekly, which has helped create dialogue between the administration and students. Another vehicle is monthly town hall meetings open to administrators and students and conducted by the USA. The meetings are topic oriented, and have been successful and productive. He reported that in the coming six months the Assembly will work on laying the foundation for an instruction referral service, or IRS network. He noted that this project would continue when new officers are elected.

He expressed his opinion that the eyes of the community are on IUPUI. There are exciting things happening and great changes are taking place. He stated that it is important to provide good leadership and concentrate on the welfare of the students to create a solid community.

2. Report from Trustee Todd

Trustee Todd reported that the Student Affairs Committee met December 4, 1992, with Trustees Black, Fineberg, Richardson, and himself present, as well as several chancellors. Student representatives from IUPUI, IU Kokomo, IU Southeast, IU South Bend, IU Bloomington, and IU-PU Fort Wayne were also present. The discussion focused primarily on the University budget, especially tuition and fees. Several issues were discussed, including increasing the University's accountability for students' tuition dollars. Some means of accomplishing this included detailing how tuition dollars are allocated on students' account statements. Another suggestion was for each campus to develop a fact card with the budget specifically oriented to each campus. Trustee Todd noted that IUPUI currently produces a card similar to this, and other campuses have done so in the past.

Another issue discussed was assessing early each year the expectations of IU's needs and the State's likely response to those needs, thus predicting possible tuition increases, and being able to make a strong effort to keep increases in line with the current level of inflation.

A third issue discussed was creating and maintaining an open process between students and administration about the budget process, beginning early and working together. In particular, the students are interested in being formally involved in the faculty budget committees of each campus. Trustee Todd noted that the committee urged the chancellors and faculty of each campus to work with their students to develop this interaction and involvement of students.

Trustee Todd reported that students are actively involved in supporting the University in the budget process with the State. At IU Southeast, all the members of the student government at IU Southeast have joined Hoosiers for Higher Education. The IU Bloomington students have created "Invest in Indiana," an effort to educate and encourage students to be better consumers in their education and, in turn, to help the University in the budget request by being good spokespersons for the University.

Trustee Todd reviewed the reports from several campuses highlighting student activities. At IU Northwest, students are creating a book of syllabi from every class to be placed on file at the library. They are reviving their book co-op and are establishing a student discount card with local businesses. They are also initiating a peer counseling service. At IU South Bend, students are establishing a search and screen committee for a student service volunteer coordinator position. They have been working since June to determine solutions to accommodate smokers and non-smokers among the community. Also, the student government is developing a program to match foreign students with local students to foster international relations. IU Kokomo students will begin their portion of the library campaign fund challenge in January. In October they held their annual haunted house, with over 350 children participating. They also arranged for the police department to fingerprint the children. A committee has been formed to develop a campus-wide course evaluation form. At IU Southeast, students are continuing efforts on professor/course evaluations. They have published a student directory which includes students' majors, phone numbers, and addresses. They are also developing a student savings card and are helping raise money for the library. At IPFW, students are conducting a feasibility study for residence halls on the campus. They have participated in a task force to examine the childcare situation, are conducting a drive to collect food, clothes, and toys for the needy in the Fort Wayne community, and are studying a proposed increase in student service fees for the athletics department and how to allocate those fees among various groups. The senate is studying the results of a survey conducted about the campus environment for minority students and hopes to make recommendations that will affect the campus positively.

B. FACULTY RELATIONS COMMITTEE

Trustee Eichhorn reported that the Faculty Relations Committee met December 4 with Trustee Mack and himself present, as well as President Ehrlich and Vice President Palmer. The subject was intellectual property and the problems that arise in a public university setting with regard to industry-sponsored research. He said that a University Faculty Council task force chaired by Professor Myrtle Scott is investigating the issues. Questions relate to the rights of researchers, the University, the sponsoring industry, and other industries that can benefit from research but might be excluded from benefits of that research by reason of an agreement between the University and industry. He stated that Indiana University has a policy against accepting secret research. The task force is examining what "secret" means in the context of that policy. Their purpose is to investigate the moral and ethical issues implicit in the public university setting in the research grants that are offered by industry. They are concerned about the free and open flow of information and academic freedom. Also, they are examining the issue of granting access to limited lab space, and setting terms and conditions. He stated that the task force reported to the Committee that they will not rush to judgement. They will review carefully all the subjects, and perhaps they will propose a policy in the future. He said that the task force provided the Committee with examples of issues that have arisen at other institutions, as well as some hypothetical situations. He reported that it was a very engaging and very interesting discussion of some ethical and moral issues involved in this program.

C. EXTERNAL RELATIONS COMMITTEE

Trustee Mack reported that the External Relations Committee enjoyed a fine presentation by Mr. Robert Magee, Director of Admissions of the Bloomington campus. Mr. Magee reviewed trends and national admissions work over the fourteen years he has been at IU, noting that never has there been as much pressure on admissions officers as now. Mr. Magee stated that the Bloomington campus enrollment of approximately 36,000 students is the highest ever, a result of a larger freshman class and better retention, which is particularly significant since many of the universities with which Bloomington competes lost enrollments. He said that a one percent difference, plus or minus, in the projected freshman class would affect five sections of W131 and cost $1 million in fees and room and board. Mr. Magee stressed that growth was not achieved at the expense of quality, noting that the credentials of today's students are stronger than in the past. He said that while the total number of 18 to 23 year-olds will begin to increase nationally in two years, the number in the Midwest will remain static for years, creating a long-time challenge to recruit talented students and maintain enrollments. Mr. Magee stated that Indiana University's insistence on stronger student credentials has been helpful to Indiana high school curriculum planning efforts. He said that last year, the Bloomington campus received nearly 16,600 applications, resulting in a freshman class of slightly over 6,000. This high yield rate was second only to the University of Illinois in the Big Ten. Key elements in attracting and retaining good students include a strong applicant pool, good campus outreach programs, including alumni affairs, and a fine academic reputation. A slow economy which keeps students in the state and a friendly and very attractive campus are other elements in attracting and retaining good students. Mr. Magee said that for years out-of-state percentages of students in the freshman class has been about 30%, including international students. Out-of-state students are desired by IU and other major public universities primarily for diversity, but also because of economics. Mr. Magee noted that no qualified Indiana students are denied admission. Following questions and answers about the Bloomington admissions policies, it was noted that the regional campuses have a different set of admission challenges and needs than the Bloomington campus. Therefore, a similar program featuring the admissions programs at regional campuses will be scheduled in the coming year.

D. HOSPITAL COMMITTEE

Trustee Black reported that the Hospital Committee met December 3, 1992, and accepted the Quality Assurance report, an audit of the various staffs and groups in the University Hospital area. The Committee also approved the Credentialing Committee, and Trustee Black explained that credentialing is a responsibility that we have for both the quality of our care and also protection for the patient. The Committee discussed the price increase effective January 1, 1993, the lowest increase in several years. Trustee Black said that it is a single-digit increase, will project a positive net margin, and should be accepted by all third parties. He noted that it is subject to some of the problems with the federal programs, particularly Medicare and Medicaid. He said that the Committee discussed a recent colloquium relative to hospitals in Indianapolis, and has asked the staff to continue to observe programs and keep the Committee informed. In the area of hospital indicators, admissions were 5,392, about 2% below budget. This decrease is largely a result of the growth of outpatient services, which are not classified as admissions. Patient days were 41,664, which were on budget. The average length of stay was 7.89 days, which is slightly longer than previous months, but this time of year usually brings slightly longer stays. The hospitals are operating well within budgetary projections.

The Committee reviewed the medical construction projects. There are six major construction projects at the Medical Center. The Riley Parking Garage is slated for completion in August of 1993. The pediatric ambulatory care center is scheduled to be completed 24 months after its start in 1994. The children's cancer center at Riley Hospital, will take approximately 15 months to complete, starting next year. The medical science center, phase I, has not yet been approved, but Trustee Black stressed the importance of this facility at the Medical School, and expressed his hope that it will move forward quickly. The cancer research center is being approved. The addition of a linear accelerator at the University Hospital to replace an old accelerator should be complete in the next 12 months. Trustee Black stated that these time frames are aggressive, but that they are important to ensure the preservation of quality of the Medical Center. He reported that Dean Walter Daly was unable to attend the Committee meeting due to illness, so there was not a discussion of medical education issues. Trustee Black commented that at the Winter Seminar in February, he hopes everyone can hear about the review of medical education by the Higher Education Commission.

President Walda asked Trustee Black for a brief description of the imminent need for the Medical Sciences project, which lacks the approval of the State Budget Committee at this point. Trustee Black stated that the current facilities are not up to standard and noted that the building is poorly constructed.

Vice President and Chancellor Bepko agreed with Trustee Black's assessment of serious problems and added that they are compounded by the expansion of programming in that building. He noted that it was designed for a smaller program, and the current facilities are inadequate for the number of people using them.

Trustee Black said that the Hospital Committee would hold its next meeting on January 27, 1993, and he invited all the members of the Board to attend, especially since the discussion would include medical education.

E. ARCHITECTURAL AND CONSTRUCTION COMMITTEE

1. Architectural Report

Trustee Black, reporting for Trustee Gonso, said that the Architectural and Construction Committee met December 3, 1992. The Committee heard presentations from three architectural firms, relative to construction at IU South Bend, at IU East, and IU Southeast.

He reported that the designs were reviewed for a Classroom/Office Building and parking garage at IU South Bend by Mr. Edward Larrabee Barnes, from Edward Larrabee Barnes/John Lee Architects in New York, NY. Trustee Black said that Chancellor Cohen endorsed the planning, and it was approved by the committee.

The Committee also reviewed plans for the new Classroom/Office building at IU East, with some changes made relative to a previous discussion about this construction project. Trustee Black stated that Chancellor Nelms and his staff wholeheartedly endorsed this new plan, and it was approved by the Committee.

The Committee reviewed the plans of Frank Adams for the proposed Cultural and Community Center at Southeast. Chancellor Rand completely endorsed this program, and the Committee approved it.

The Committee reviewed the Indiana University and Wishard Health Hospital Corporation land exchange. This matter was referred to the Real Estate and Legal Committee for further discussion.

2. Construction Report

A. Construction Contract Awards

No action items

b. Other Construction Matters

INDIANA UNIVERSITY BLOOMINGTON

1. Creative Arts Building - HVAC Modifications and Renovation for the Sage Collection

Approval of the Board was requested to proceed with the renovation of approximately 4,500 square feet in the southwest portion of the Creative Arts Building to house the Sage Collection. Temperature, humidity, and lighting must be carefully controlled, thereby requiring insulated walls, a self-contained air conditioning unit and filtered fluorescent lighting. A new ceiling, flooring, and one-hour fire rated walls will also be installed. Replacement of the existing mechanical equipment will cut off air handling to areas adjacent to the renovated space and new mechanical systems must be installed. The ceilings and walls will also be upgraded to meet current codes. The project is estimated to cost $600,000 and will be funded by the 1991-93 Capital Appropriation for Repair and Rehabilitation. Appropriate State approvals will be requested.

Unanimously approved on motion duly made and seconded.

2. Briscoe Quadrangle Wellness Center

Approval of the Board was requested to proceed with the development of a Wellness Center in a 4,500 square foot area on the first floor of the south wing of Briscoe Quadrangle for undergraduates. A new concept in dormitory living, the Wellness Center is a special living unit where students interested in their total health may choose to live. This project provides the fitness center including an exercise room, restrooms, a quiet room, and offices for resource staff. Several dorm rooms on the first four floors will be modified to new ADA codes and new HVAC and electric systems will be installed with connection to the campus central chilled water system. The project is funded by Briscoe Quad Building Repair and is estimated to cost $340,000. Appropriate State approvals will be requested.

Unanimously approved on motion duly made and seconded.

3. Health, Physical Education and Recreation Building - Renovation for Foods Research Laboratory

Approval of the Board was requested to proceed with the renovation of approximately 2,639 square feet on the ground floor in the northwest wing of the HPER building to relocate the foods research activities from Wylie Hall. Estimated to cost $670,000 the project involves demolition of the entire space; creation of an 1100 square foot teaching laboratory with existing cabinetry and cooking equipment moved from Wylie Hall; new flooring, ceilings, and lighting; and the creation of a new mechanical room in part of a former garage which is now used for storage. Additionally, rooms 01-05 will receive new finishes, lighting, and casework to provide two labs, an office and a diet mixing room. The remodeling includes new mechanical and electrical systems and is funded by the 1991-93 Capital Appropriation for Repair and Rehabilitation. Appropriate State approvals will be requested.

Unanimously approved on motion duly made and seconded.

F. INVESTMENT AND FISCAL COMMITTEE

1. Report on the selection of underwriters.

Trustee McKinney reported that the Investment and Fiscal Committee of the Board met on November 16, 1992, and on December 3, 1992. Prior to the November 16 meeting, the University had solicited reports from firms wishing to serve as underwriter for a period of three years. The Committee members, Treasurer Steve Miller and his staff had looked at the reports and selected three firms to interview on November 16 and to ask for specific proposals for dealing with problems facing the University and the State in the future.

All members were present on November 16 except Trustee Eichhorn. Trustees Walda and Fineberg also attended the meeting. The three firms making presentations were Lehman Brothers, Merrill Lynch, and Morgan Stanley. The Committee decided to solicit advice from Trustee Eichhorn before making a selection. They discussed the possibility of selecting two underwriters, and agreed to make a decision at the December 3, 1992 meeting.

All Trustees were present at the December 3 meeting. The Committee selected two firms, Lehman Brothers and Morgan Stanley, to serve as co-lead underwriters. Trustee McKinney explained that it was a very difficult choice because Merrill Lynch was a very strong contender, having provided fine service in the past. He stated that the agreement drawn up between Indiana University and each of the two firms would be subject to approval of the Committee, and would allow for termination of the agreement at the discretion of the Trustees. The Committee reiterated their expectation that Indiana firms would be given the opportunity to be co-managers on any offerings. Trustee McKinney directed Treasurer Miller to move ahead promptly with a draft and submit it to him in order to move forward with refundings. Trustee McKinney stated that Trustee Eichhorn voiced his disappointment in being unable to attend the meeting of November and also his disappointment that Merrill Lynch was not selected.

Trustee Black asked about the firms' willingness to work with Indiana firms.

Trustee McKinney stated that the agreement would specify that they will work with the Indiana underwriters. Lehman Brothers and Morgan Stanley will be the senior managers, and will alternate leading on each issue, with Indiana underwriters serving as co-managers.

Unanimously approved on motion duly made and seconded.

Trustee Walda expressed his satisfaction that the selection of underwriters process went extremely well, representing a thorough examination of our options. He congratulated Trustee McKinney and Treasurer Miller for the fine job they had done.

Trustee McKinney stated that with the selection of underwriters now finalized, the Committee was moving ahead with a similar project to select bond counsel. The Committee has directed Treasurer Miller send requests for information from law firms. Trustee McKinney noted that we have had excellent counsel in the past, but in the University's effort to remain competitive, selection of a firm for bond counsel was important.

The Committee also heard a report from IU Foundation President Curt Simic. He stated that Mr. Simic gave a fine presentation on the three different areas in which the Foundation operates: raising funds, investing funds, and administering funds. He noted that the Trustees want to ensure that the Foundation is performing well in all three areas. Although the Foundation is a separate organization, the Trustees have a strong interest in confirming that money donated is invested with a high return and safety and is administered efficiently and effectively. The Trustees also want to make sure that the money spent on fundraising is returning as much as possible. Trustee McKinney noted that Mr. Simic would be providing the Trustees more information in the near future about allocation of costs and investment return. He noted that Mr. Ed Williams has been asked to give an independent opinion on the issue of administration.

The Committee also heard a report from Mr. Terry Radke, Director of Internal Auditing. Trustee McKinney noted that in the past, Internal Auditing has not reported to the Board very often, and he said that it is important that the Internal Auditing department has solid credibility, especially since, like most universities, IU does not have an external auditor. Trustee McKinney observed that the State Board of Accounts acts somewhat like an external auditor. He stated that the Internal Auditor should have a direct line of communication to the Board, and Mr. Radke stated that he felt he could report directly to the Board if needed, although his direct line of reporting is to Vice President Terry Clapacs. The Trustees expressed some concern about the issue of reporting responsibility and frequency and swiftness of reporting auditing issues to the Board. President Walda asked the Committee to examine this area and make a recommendation about any necessary changes.

2. Other Fiscal Actions appear in the Administrative Action Reports dated October 21, 1992, and November 16, 1992.

G. COMPENSATION, BENEFITS AND PERSONNEL COMMITTEE

1. Compensation and Benefits Report

Trustee Richardson stated that the Compensation and Benefits Committee met on December 3, 1992. Chancellor Gros Louis gave an update on the progress of two matters previously discussed in committee, the proposed use of non-tenured faculty and full-time teaching positions and the encouragement of faculty to assume a greater teaching load by giving assurances that they would not be penalized in consideration of tenure, promotion, and salary increases if they do less research. The committee also examined the effectiveness of the means presently used to prepare associate instructors for teaching. The committee again looked at how to satisfy the request of the Bloomington Faculty Council that course loads of individual faculty members be compiled and circulated. Chancellor Gros Louis reported that he has already requested the deans of the college and the schools to obtain the information from their departments and to report back at the end of the semester. The committee also discussed similar information that is available on the faculty summary reports and the instructional effort reports. There was interest expressed in the latter, particularly because it is available on computer files. The committee also received from Vice President Terry Clapacs a report on recent amendments to the labor contract with AFSCME.

2. Personnel Actions

A. INDIANA UNIVERSITY BLOOMINGTON - Vice President and Chancellor Gros Louis

Initial Appointment

1. Lawrence J. Friedman as Professor of History, with tenure, College of Arts and Sciences, beginning August 1993.

b. INDIANA UNIVERSITY SOUTHEAST - Chancellor Rand

Reappointment and Change of Status

1. For Guy O. Wall, Professor of Education, the additional title of Acting Vice Chancellor for Student Affairs, for the period January 1, 1993, to June 30, 1993.

Unanimously approved on motion duly made and seconded.

c. CONFLICT OF INTEREST STATEMENTS

d. AWARD OF DEGREES

Approval was requested for the award of degrees as of October 31, 1992, and November 30, 1992.

Unanimously approved on motion duly made and seconded.

e. Other Personnel Actions appear in the Administrative Action Reports dated October 21, 1992, and November 16, 1992.

H. REAL ESTATE AND LEGAL COMMITTEE

1. INDIANA UNIVERSITY-PURDUE UNIVERSITY INDIANAPOLIS

A. Lease of Office Area, 334 North Senate Avenue, Indianapolis

A lease was proposed for office space near the IUPUI Campus to house the University's new Center for Urban Policy and the Environment.

The Center would be located at 334 North Senate Avenue, a site two blocks from the campus and at the north edge of the central business district. The space will provide for offices, conference and meeting rooms, and computer and other support facilities.

Principal terms of a lease are as follows:

Unanimously approved on motion duly made and seconded.

b. Approval of the Trustees was requested for a resolution authorizing an exchange of land and other cooperation with The Health and Hospital Corporation of Marion County.

RESOLUTION

RESOLVED:

That this Board approves in principle an exchange of land and other cooperation between the University and The Health and Hospital Corporation of Marion County that will permit each to build and improve hospital, research, and long-term care and parking facilities and streets in the general area in which are situated Wishard Hospital and the Indiana University Medical Center.

RESOLVED ALSO:

That this Board delegated to the President of Indiana University the authority to negotiate, execute, and deliver in behalf of this Board leases, deeds, and other instruments, that he considers necessary to sell, trade, lease, or exchange land that may not be needed by the University to or with The Health and Hospital Corporation as permitted by Indiana Code 5-18-1-1, and to negotiate, execute, and deliver such other agreements necessary or convenient to accomplish the exchange of land and plan of cooperation, and authorizes the President, Treasurer, and Secretary of this Board to execute such instruments that may require the signature of any of them.

Robert E. Martin, Vice Chancellor at IUPUI, stated that this resolution would authorize the University to continue its discussions with Wishard Hospital and the Health and Hospital Corporation of Marion County for several reasons. First is an exchange of land between Wishard Hospital and IU; second is a series of agreements that would permit us to look at street enhancements along the northern edge of the Medical Center, as well as a north/south street enhancement in the future that would help facilitate the addition of the pediatric outpatient clinic area, and the new parking garage that is planned for the Medical Center; and third is a land lease agreement with Wishard Hospital, which would permit construction of a parking garage on our land in exchange for use by the University in that area.

The University is motivated to make this agreement in view of long-range planning for the Medical Center, to create a research corridor along Walnut Street immediately across from the Medical Research facility. The Cancer Research Center, which will be constructed at the corner of Walnut Street and Barnhill Drive, is the beginning of this research corridor. Expanding to the east would begin the development of the research corridor as it is envisioned. The Wishard property, currently a surface parking lot, lies in the middle of those property lines. Vice Chancellor Martin said that Wishard is also engaged in long-range planning which calls for the construction and the relocation of the Marion County Home for the Aged on their Wishard property, and they are interested in a strip of land that IU owns bounded by University Boulevard. Thus, it is in the best interest of both IU and Wishard to exchange these properties to meet both sets of needs. The boundary lines, yet to be defined, would follow the contour of a new street that would be cut from University Boulevard going west and concluding at Barnhill Drive. In general, what is proposed is the designation of boundary and exchange of land such that the property south of that boundary would belong to the University, and the property to the north of that boundary would belong to Wishard Hospital.

In addition, IU is interested in looking at the extension of this new street which would be constructed by Wishard Hospital, going east/west, all the way to West Drive. It would be at the west end of Riley Hospital, and between Riley and the Union Building. To the south, IU is planning construction of the pediatric outpatient clinic area and parking garage. It is extremely important to have a major north/south access for those two facilities. The plan is to extend West Drive south to Michigan Street, and north to Tenth Street. That would also enhance the traffic patterns for Wishard Hospital, so it is in our mutual interest to do that.

The third component is a proposal to engage in a land lease with Wishard Hospital for the construction of a parking garage at the corner of University Boulevard and Walnut Street. This garage is necessary to replace the surface parking that will be consumed by construction by Wishard. It is also critically important to have sufficient spaces to support the research corridor development. This resolution authorizes IU to engage in agreements in those three areas, and these agreements and land leases will be brought to the Trustees for their approval.

Trustee Black stated that this cooperation will help in medical education because Wishard is going to construct a facility for the elderly, which IU can use for geriatric training and service.

Trustee Todd stated that this project is beneficial to both parties. He expressed hope that the new parking garage would be designed in such a way as to minimize the scale and complement other facilities in that area.

Vice President Clapacs stated that since the parking garage will be on IU property, there will be a design review that will go through the Architectural Committee.

Chancellor Bepko commented that IU and Wishard Hospital have a long-standing, mutually beneficial relationship in which IU provides medical services at Wishard Hospital. Wishard Hospital operates with a very high level of quality of medical care, much higher than is true of other public hospitals around the country. It has operated without a deficit and is projected to continue to do so. Many urban hospitals do not enjoy this high quality care along with a stable financial situation.

Unanimously approved on motion duly made and seconded.

Trustee Black thanked President Ehrlich for the Academic Afternoon held in Bloomington on November 30, 1992, and for the letter sent to presidential partners stressing the need for primary care medical education and the needs in that area.

III. OTHER BUSINESS

A. NEXT MEETING

Indiana University-Purdue University Indianapolis – January 31-February 2, 1993

B. ADJOURNMENT

J. Susan Parrish, Secretary
THE TRUSTEES OF INDIANA UNIVERSITY


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