MINUTES OF THE BOARD OF TRUSTEES OF INDIANA UNIVERSITY
Indiana University Bloomington
May 5, 1978

The Trustees of Indiana University met in scheduled session at 1:40 p.m., Friday, May 5, 1978, in the Georgian Room, Indiana Memorial Union, Bloomington campus. The meeting was called to order by Trustee Donald C. Danielson, President, with the invocation by Trustee Stoner. Other members of the Board present, in addition to Mr. Danielson and Mr. Stoner were: W. G. Bannon, J. M. Black, R. E. Gates, H. L. Gonso, C. P. Gutman, C. W. Long, and J. W. Wolfe. Members of the Administration present were: President J. W. Ryan; Vice Presidents T. M. Bonus, G. W. Irwin, Jr., R. M. O'Neil, W. G. Pinnell,and E. G. Williams; J. D. Mulholland, Treasurer; C. E. Harrell, Secretary to the Board; Regional Campuses cahncellors: V. M. Bogle, Indiana University at Kokomo; E. W. Crooks, Indiana University Southeast D. Orescanin, Indiana University Northwest; L. M. Wolfson, Indiana University at South Bend; Dean A. F. Schilt, Indiana University East; and R. Wilkes, Representing Acting Chancellor F. T. Borkowski, Indiana University-Purdue University at Fort Wayne; also, K. A. Beckley, S. C. Beering, R. E. Burton, J. T. Clapacs, K. G. Paris, A. P. Fraenkel, C. W. Hagen, C. O. Hardy, M. K. Hine, T. R. Jones, D. W. Kramer, H. G. Ludlow, F. D. Rhome, C. T. Rich, V. Rogers, L. F. Solt, C. K. Travis, J. E. Weigand, H. S. Wilcox, and A. York; also, B. M. Hall and V. L. Capshew, Recorders; J. L. Green, News Bureau; J. Vaughan, Co-Secretary, University Faculty Council; B. Clarke and R. Solada, President and Vice President, Student Association, Bloomington campus; D. Cromwell, President, Residence Halls Association, Bloomington campus; also present, I.M. Pei and T. Musho, I. M. Pei and Partners, New York, New York; also present were members of the Press.

GENERAL MATTERS

Trustee Matters

1.A.(1) Approval of minutes for meetings on April 8, 1978 and April 17, 1978.

Upon motion duly made and seconded, the minutes for the meetings on April 8, 1978 and April 17, 1978 were approved unanimously as presented.

Remarks by President Ryan

President Ryan informed the Board that he had two or three matters that he would like to bring to their attention:

1.B.(1) Student Life Committee Reports.

President Ryan said that The Trustees' resolution in May of 1977 directed an inquiry into the adequacy of the present range of extracurricular programs for students at each campus of the University and an evaluation of what steps could be taken to increase the adequacy. The reports from the committees, made up of students, faculty and staff on each campus, reflect their findings and proposed recommendations, and the reports are of such excellence that Dr. Ryan commended publicly the committees for their diligence and objectivity. He added that, even though great effort has gone into the preparation of these timely reports, the area is of such importance to the full range of experience of students that it deserves continuing attention on every campus.

The three aspects raised by the student life and interests surveys which require attention at this time are: (1) adequacy of extracurricular activities for students; (2) funding policies and sources for organizations and programs offering extracurricular opportunities for students; and (3) decision-making relative to policies covering extracurricular organizations, programs, and activities.

As to the first, adequacy, all committee reports agree that the amount and variety of extracurricular opportunity for students is too limited. A useful typology developed, grouping such extracurricular opportunities into four categories: (a) community; (b) recreational; (c) intellectual; and (d) "reality" (working experience or involvement experience). The perception of students is that, of the four categories, the primary need is augmentation in the intellectual and "reality" types of extracurricular opportunity.

Dr. Ryan said that he agrees with these findings and will issue a request to each campus chief executive officer that, using a similarly representative group of persons, efforts continue to identify extracurricular program needs and all persons be informed of the priority of need as evidenced by the 1977-78 survey. Further, Dr. Ryan endorsed the recommendation that the basic policy of non-recognition of student organizations which was adopted by the Board in 1967 be reconfirmed. He said this approach is consonant with the University's commitment to the freedom of inquiry, the freedom of assembly, and the freedom of discussion, which are essential to the educational development of the student.

As to funding, Dr. Ryan said it is clear to him that it was the considered judgment of the groups who have studied the matter that all campuses are experiencing difficulties from the present fee collection policy. As everyone knows, the Bloomington campus does not use a mandatory activity fee and apparently does not want one. The Indianapolis and regional campuses do assess a mandatory student activity fee and want to continue such a fee, although under current policy they would not be permitted to do so after July 1, 1979.

While each campus presents a special case, Dr. Ryan continued, the dissatisfaction with the fee collection policy is widespread enough to cause him to conclude that the policy should be redrafted and revisions submitted to the Board for their approval. Accordingly, Dr. Ryan said that he has instructed the appropriate members of his staff, under the leadership of Vice President Pinnell, to prepare recommended changes, in consultation with student leaders and taking into account the positions expressed in the several committee reports. Hopefully, this can be done in time for the Board to take action at the meeting on June 3, 1978. Dr. Ryan emphasized that he believes in the basic policy of having the decision to contribute to an organization be as individual and free for the student as is the decision to join or participate, but the mechanism needs to be improved for the development of student options, for extracurricular educational opportunities; and while it is likely that the administrative recommendations will contemplate some degree of differentiation of the mechanism for different campuses, it is hopeful that the general policy framework for the system will be retained.

Insofar as decision-making is concerned, it is agreed generally throughout the reports that organization and program for student extracurricular education benefit from the decentralization of responsibility to the several campuses. No change is proposed, but it is essential that there be maintained a clear administrative responsibility for policy development, for program, and for operations in student services. Dr. Ryan emphasized that the delegation of Trustee statutory authority is to administrative officers, and therefore, the responsibility must remain administrative.

1.B.(2) Name of Indianapolis campus.

President Ryan reviewed the matter of the name designation of the campus at Indianapolis, where some six months ago student representatives had reported the results of a student survey dealing with suggested names for that campus. The student survey produced results which were not conclusive, but some support was for "University of Indianapolis", "Indiana University at Indianapolis", and a smaller degree of support for "Purdue University at Indianapolis". The Purdue University School of Science requested the name be changed to the "University of Indianapolis" and the Faculty Council of the Indianapolis campus called for a change to "Indiana University at Indianapolis". This matter was brought to the attention of the Board of Advisors for the Indianapolis campus, Dr. Ryan continued, and on April 5, 1978, the Board of Advisors recommended that the name, "Indiana University-Purdue University at Indianapolis", be retained. Dr. Ryan said that the central administration concurred in this recommendation and, also, that the designation of the separate schools be continued as at present. He reminded the Board that this designation includes, "Purdue University School of Science at Indianapolis", "Purdue University School of Engineering and Technology at Indianapolis", as well as "Indiana University School of Medicine", etc.

In conclusion, Dr. Ryan reported with sadness the death of Mr. Paul Klinge, well-known to all, who had served the University so well in so many ways, including service as assistant to three presidents of the University, and whose contributions were of major significance to the University for many years. Also, Dr. Ryan reported the death of another personal friend, Dean Robert W. Richey, of the School of Continuing Studies, whose contributions were many and varied, and whose excellence was recognized just this past spring by his professional colleagues conferring upon him the Bittner Award.

Student Matters

1.C.(1) Report from Student Affairs Committee.

Trustee Stoner reported that the meeting was attended by the new president and vice president of the Student Association at Bloomington, Brian Clarke and Ron Solada, who told of plans they have for the IUSA for the coming year, 1978-79. Included during the meeting, Mr. Stoner continued, was a discussion of the student life survey, with the Committee being informed that student leaders have been meeting with Vice President Pinnell and other administrative officers to formulate policies regarding student life activities to be presented to the Board at the June 3 meeting. A question arose during the discussion as to whether or not action in June would allow time for the implementation of new procedures, particularly in the area of fee collection, and the answer was in the affirmative.

Mr. Stoner continued with a summary report of the remarks made by Dennis Cromwell, President, Residence Halls Association at Bloomington, who spoke of the activity fee increase for Halls of Residence, indicating that there is a definite need for the recommended increase.

Mr. Stoner said that Trustees commented during the meeting on the excellence of the student life reports from all of the campuses, and from the comments made, Mr. Stoner concluded that they were especially pleased with the emphasis on the recognition of the needs of students, both inside and outside the classroom, the depth in which the Committee had surveyed the entire problem, and the sincerity with which the recommendations were set forth.

In conclusion, Mr. Stoner introduced Mr. Ron Solada and then introduced and called upon Mr. Brian Clark for his remarks.

1.C.(2) Remarks by President, Student Association, Bloomington.

Mr. Brian Clarke informed the Board that, in his opinion, interest in student government on the Bloomington campus is definitely on the rise. He said that voter turnout for the recent election was greater than at any time since 1971, with a total of about 6,900 students voting. This amounts to approximately 24% and compares favorably with the national average of 17% in popular elections. He commented, also, on the fact that he and his running mate, Ron Solada, were able to gain 56% of all those voting, and he hopes this means an endorsement of the kinds of programs which they expect to implement. He said their programs are essentially academic and are ones which certainly touch every student. Included will be their efforts to upgrade the English proficiency requirement and the attitude of associate instructors toward excellence in this area. He said he believes approximately 75% of those people with whom he discussed academic matters expressed concern about the quality of instruction, and particularly, the difficulty encountered by associate instructors in communicating adequately with their students. Mr. Clarke also expressed concern over the faculty-student ratio and the excessive size of certain classes, with an increasing number reaching enrollments of 300-400 students. He said they are going to push very hard in whatever way they can to help reduce the size of such classes. He expressed his conviction that a number of the problems encountered by the Student Association last year resulted from their not cooperating with students and student groups on the campus. He emphasized that the newly-elected student leaders intend to cooperate with all groups in carrying out specific programs, such as publication of library test files, stimulation of interest and resulting increase in voting in the national election, etc. He continued by speaking of certain specific projects for which he and his fellow leaders have plans. These include: (1) a more informative type of freshman orientation developed by the Student Association and emphasizing information about student life on the campus; (2) the development of faculty course evaluations and their wide dissemination; (3) increase in voter registration, which he had mentioned previously; and (4) a summer tabloid newspaper dealing with student life and directed specifically toward freshmen, in order to paint for them a vivid picture of student life on the campus. He added that the Student Association has been working with the City of Bloomington for several months and has established work-study positions in the City Housing Inspection Office. He said the present leadership is not happy with the landlord/tenant situation in Bloomington and are equally unhappy with the statutes relating to the landlord/tenant relationship. Efforts will be made to insure that students are living in housing that meets safety standards.

Mr. Clarke said that he was very pleased with the student life survey, particularly with the emphasis on policy formation to enhance student determination of their own activities, especially in the areas of intellectual and "reality" needs, and an equal emphasis putting students in the position of taking full responsibility for their affairs. He interprets this, he said, as meaning that students should have the right to collect their monies and, in general, serve in an advocacy role for student interests. He hopes that his leadership will be able to relate more directly with students and provide them with the reality needs, or as he said, provide them with ways to test that which they're learning in the classroom.

Mr. Clarke voiced his support of the reinstitution of the voluntary check-off mechanism for the collection of student activity fees at Bloomington. He believes this is essential if there is to be a good student life program on the campus. His thinking is influenced also by the realization that student government funds currently collected directly from students as a voluntary activity fee are supplemented by approximately $22 thousand which comes from the General Fund. He believes this latter amount, or at least a portion of it, is better applicable to other needs, such as financial aids, if a change in the mechanism of collection would enable student government to collect sufficient funds for its programs without supplement from the General Fund. His thinking also is influenced by the realization that too much of the time of leaders in IUSA has been devoted to the raising of funds and not to serving students.

Before concluding, Mr. Clarke introduced Mr. Ron Solada, Vice President of the Student Association, who spoke to the Board emphasizing the commitment of the new leadership to the improvement of academic relationships during the coming year. He referred to the Library's not being funded adequately, in his opinion, and said that they would like to improve the financial support of the Library by any means possible, including fund-raising drives, special petitions to the State Legislature, etc.

Mr. Solada, in turn, introduced Mr. Dennis Cromwell, President, Residence Halls Association, who spoke of the item in the agenda recommending an increase in activity fee within the Residence Halls from $11 to $15. He emphasized that $3 of the $4 increase is designated to go to the Halls of Residence Libraries. The other $1 is scheduled to go to the damage fund. The first is needed since revenue from vending machines has dropped so materially, making this former source of financial support for the Residence Halls Libraries far from adequate. The other is needed to cover the cost of inevitable damage repairs simply because of the inflationary increase. Mr. Cromwell commented that the Residence Halls students had voted in favor of an increase, which in his opinion, is a noteworthy situation in the present day.

Faculty Matters

1.D.(1) Report from Faculty Relations Committee.

Trustee Long reported that the Faculty Relations Committee had discussed three topics, with the one provoking the most comment being the student life reports.

Representatives of the faculty members of the study committee were present and gave their views regarding several of the points in the survey. They emphasized that the quality of student life on the campus is of great concern to the faculty, and that they are highly supportive of activities which would test the skills and knowledge of students, which would give them practice in citizenship and the ability to live harmoniously one with the other, and that would allow them the freedom of choice of participation in out-of-classroom affairs.

The second matter discussed related to a contemplated division of the responsibilities of two members of the Athletics Committee. Mr. Long said that information would be furnished to the Board, with a request for future action.

The third topic related to the Faculty Council's view of administrative personnel, particularly their view of the President and the Treasurer of the University. Mr. Long said that opinions on this matter are contained in the Faculty Council literature which will be made available to the Board for consideration of any action which might be advisable.

At the conclusion of Trustee Long's remarks, President Ryan explained that the organization and responsibility of the Athletics Committee is a matter which was established originally by the Board of Trustees and can be changed only by the action of the Board. It follows, he said, that any reorganization of that Committee would require Board approval, and an attempt will be made to bring the matter which Mr. Long mentioned before the Board at its next meeting.

Mr. Danielson spoke of two committee matters, with the first relating to the Investment Committee. He commented on the South African seminar on investments which was held on the campus, saying that in his opinion it was well organized, gave The Trustees an opportunity to hear both sides of the question, and was a very fruitful session for all members of the community. He said he had asked the President to prepare a written recommendation to present to the Investment Committee for their review. President Ryan has done that and the Investment Committee will be meeting soon to arrive at a recommendation to be presented to the entire Board. Mr. Danielson hopes that this recommendation will be received by the Board for action at its next meeting.

The second matter, Mr. Danielson said, concerned the three committees to be engaged in the evaluation of the presidency. This evaluation or review was agreed upon by the Board approximately five years ago, and Mr. Danielson had requested that a list of names of facility, students, and alumni be prepared so that The Trustees might select those to serve on the three committees. The names have been received and Mr. Danielson said he will discuss the nominees in executive session, so that the committee appointments can be announced within the next week or so.

Minutes - Subcommittee on Medical Center Hospitals

1.E. The minutes of The Trustees Subcommittee on Medical Center Hospitals are herewith filed with the papers for this meeting and incorporated as a part of the permanent record of The Trustees of Indiana University. The minutes are for the meeting of May 5, 1978.

FISCAL, FINANCIAL, INVESTMENTS
AND SPECIAL PURCHASES MATTERS

Trustee Stoner presented the following recommendations and reports from the Committee on Fiscal, Financial, Investments and Special Purchases Matters:

Fiscal and Financial Matters

2.A.(1) External agency agreements - Education organizations.

Approval of the Board was requested to enter into external agency agreements with the following organizations which work with the School of Education in pursuing educational goals:

These agreements follow the standard form for such agreements and are in compliance with University policy.

Unanimously approved, on motion duly made and seconded.

2.A.(2) Residence Halls Activity Fee, Bloomington.

Approval by the Board was requested of a recommendation from the Residence Halls Association to increase the activity fee for single student residents at Bloomington from $11 to $15 effective 1978-79 academic year. Of the increase, $1 would be designated for the damage fund and $3 for support of the Residence Halls Libraries.

Unanimously approved, on motion duly made and seconded.

2.A.(3) Student health insurance, Bloomington and Regional Campuses.

Approval by the Board was requested of a recommendation of the Student Health Service Board of Advisors at Bloomington to renew coverage for the student group health insurance plan for Bloomington and regional campuses with G-M Underwriters of Troy, Michigan. A comparison of the premiums for the current and next year follows:

1977-78
(Basic
Program)
1978-79
(Basic
Program)
1978-79
(Enriched
Program)
Student only $ 40 $ 60 $ 70
Student & spouse 80 114 134
Student, spouse & children 127 174 204
Student & children 87 120 140
Optional maternity 60 95 95

Increase in the basic program premium reflects rise in costs since the last rate established two years ago, and doubling of the surgery schedule. Coverage by the major medical maternity benefit will begin after a $1,000 deductible instead of $600.

The basic program includes a maximum hospital room and board benefit of $65 per day; the enriched program increases this figure to $95.

Unanimously approved, on motion duly made and seconded.

2.A.(4) Student health insurance, Indianapolis campus.

Approval of the Board was requested of the recommendation that the student health insurance program for the Indianapolis campus be continued for 1978-79 through the John W. Flynn Agency, underwritten by Guarantee Trust Life Insurance Company. Premium increases, amounting to approximately 8%, which reflect the claim experience and increasing hospital rates, are listed as follows:

1977-78 1978-79
Student $ 44.00 $ 47.00
Student & spouse 110.00 118.00
Student, spouse & children 177.00 198.00
Student & all children 111.00 127.00
Optional maternity 165.00 165.00

No changes in the plan are contemplated for the next year.

Unanimously approved, on motion duly made and seconded.

At this point in the agenda, Trustee Gutman questioned the difference in costs between student-held insurance on the Indianapolis campus and comparable insurance on the Bloomington campus. It was explained that basically there are two different kinds of plans, since there are different demands which result from the difference in the makeup of the student bodies, with the very great majority of those in Indianapolis living at home, and the very great majority of those in Bloomington living away from home while attending the University there. The difference in cost is determined by the loss experience in previous years of coverage.

Trustee Gonso asked if other companies had been asked to submit bids. Trustee Stoner replied that they had not for this year, and in fact, it was some five years ago when bids were received. He added that this matter had been discussed, and it is planned to request competitive bids next year.

Special Purchases

2.B. A report of special purchases appeared in the agenda, in compliance with policies approved by the Board of Trustees which require reporting of transactions of $5,000 or more, if only one bid is recieved, or if the lowest price offer is not acceptable. Documentation is on file in the Office of Director of Purchases and Stores.

CONSTRUCTION MATTERS

Previous to reporting on the construction items listed on the agenda, Trustee Long summarized the status of present construction projects as follows: (1) Library at I.U. Northwest. The estimated project cost was $8,050,000, with the estimated construction cost at $6,275,000. The architect is Cole Associates of South Bend. This project is out for bids, which are due to be received on May 10. Trustee Long noted that the bids will be opened at the same time the Architects Committee is meeting; and he took this occasion to invite all Trustees to attend. The Committee will meet, beginning at 8:00 a.m., in the Vice President's Conference Room on the Indianapolis campus. (2) Classroom/Office building at I.U. at Kokomo. The project cost was $2,271,000, with the estimated construction cost at $1,805,000. The architect is Evans Woollen Associates of Indianapolis. On July 31, 1978, bid documents are to be submitted for review by the University staff, which will report their recommendations by August 16, so that the documents may be corrected and printed in order for bid requests to go out on August 22. September 21 is the hoped-for date to receive bids, and again hopefully, construction contracts may be awarded by October 7, with construction to begin a week or so later. (3) Business/ SPEA Building at Indianapolis. The cost of the project is $8,050,000, with the construction cost at $6,400,000. The architect is Edward L. Barnes of New York, and that office now is in the process of completing all of the bid documents. Hopefully, all of the necessary work will be completed not later than the middle of June, so that the Board may award contracts at its special meeting now scheduled for 4:00 p.m. on June 29, in the Vice President's Conference Room on the Indianapolis campus. (4)-Applied Music Building. Accrued project cost - $1,381,000. Contract awards made on October 7, 1977, were in the amount of $1,012,000. The architect is Ogle and Burke of Bloomington, Indiana. Ground was broken last October and the contractor, Superior Lumber of Bloomington, was able to complete the demolition of the old Weatherwax building on the site, with site preparation well underway. The project has been delayed by the inclement weather of recent months. Completion is hoped for by December of 1978. (5) Activities Building at I.U. Southeast. Trustee Long reminded members of the Board that they had approved the construction contract, subject to the inclusion of the copper roof, which had been deleted. Arrangements have been made to include the copper roof. The total amount for this project is $2,015,870.

Trustee Long informed the Board that the Architects Commitee had met all day on April 25 and 28, interviewing several architectural firms for service projects, which he would discuss during the consideration of the up-coming agenda items.

Awards of Contracts Matters

3.A.(1) Fine Arts Academic and Museum Building, Bloomington.

Trustee Long asked Mr. Clapacs, Director, University Physical Facilities, to give a progress report on the Fine Arts Museum Building. Mr. Clapacs reported that due to double digit inflation the project bids amounted to considerably more than the estimate. The University therefore was faced with two choices: (1) to redesign the building and go back for bids; or (2) to consider, with the three low bidders on the general, mechanical and electrical contracts, ways in which changes could be made in order to proceed without redesigning. The latter course was chosen for several reasons, including the knowledge that costs would continue to increase during the estimated 6-9 months needed for redesigning the structure; and therefore, bids for the newly-designed building might well exceed current ones. With the cooperation of the architect's office, I.M. Pei of New York, a great many alternatives have been considered in order to reduce costs, while at the same time retaining a building which would accomplish the original and basic intentions and purposes. Mr. Clapacs said that these modifications amount to a reduction of approximately $1.3 million from the original bid price, and he requested Mr. Pei to speak to the Board regarding the retention of the integrity of the building itself, while giving a brief summary of that which has been deleted and that which has been retained.

Mr. Pei said that his preference would have been to give the Board the good news that nothing needed to be changed and that the building would be constructed exactly as designed. Unfortunately, he could not do this, as Mr. Clapacs had explained. Mr. Pei said that his office and University officials encountered great difficulty in reducing the cost of the building, since every part of the structure is important to the overall design. They were able to discover certain parts which, as Mr. Pei said, amounted to somewhat less of a good buy and most of the cuts took place in these categories. Substitutions were found which will result in much of the same overall effect without compromising the usefulness and attractiveness of the project. Mr Pei said that $.5 million of the $1.3 million reduction resulted from deferrable items, or in other words, part of the building that could be taken away and then put back at some later date. He reassured the Board that the building, as designed, is intact, is of the same size, and with the exterior of the building and most of the landscaping remaining as originally planned.

Mr. Gonso asked about the items that were deleted from the building; Mr. Pei replied that there were some 118 items, most of them very small. As an illustration, he pointed out that originally there had been a specification for sandblasting of the surface concrete after the building is finished. He explained that this would be essentially a cleaning job which would be nice to have, but which would cost approximately $75 thousand. It was agreed that this could be eliminated. As another illustration, he said that there had been provision to use wood for the flooring throughout the interior of the building. This is better than carpeting, since it enables exhibits to be nailed down conveniently. Mr. Pei said that this bid was surprisingly high, and again, it was agreed that the cost was not worth it. In place of this was substituted prefabricated wood squares approximately 5/16 inches thick, and with this parquet flooring approximately $200 thousand will be saved. Mr. Pei went on to emphasize that this building is a very specialized one. It is unlike other buildings, such as classroom/office and other more common structures. This building has to have enormous volume, as he said, and square foot cost is not the best way to measure the project, in his opinion. Very high ceilings are necessary, as are rigid temperature and humidity controls. Extra high fire safety standards must be met, since extremely valuable works of art must be protected. All glazing has to be of double thickness, so that condensation is reduced or eliminated. All in all, the building was a very difficult one to tamper with, and in Mr. Pei's opinion, further cuts would have affected adversely its effectiveness and attractiveness.

Following a question, Mr. Clapacs explained that some of the deferrables may have a higher priority than others, as for example, carpeting which has been eliminated may have to be put in place, in order to meet minimum acoustical requirements. Also, many of the deferrables can be relatively easily installed. Illustrative are additional hundreds of lighting fixtures, as well as security television cameras and the like.

Following the explanatory discussion, Trustee Long summarized the request for the awards of contracts as follows. He emphasized that the total construction listed is under the project cost, and it will not be necessary to raise any more money than originally was planned.

General Construction -

Dugan and Meyers Construction
Co., Inc., Cincinnati, Ohio
Base bid $7,861,000
Negotiated deducts 986,061
Contract award $6,873,939
Mechanical Construction -

Shambaugh and Sons, Inc.,
Fort Wayne, Indiana
Base bid $1,662,000
Add Alternate 15-A + 101,970
15-B + 2,369
Negotiated deducts 75,855
Contract award $1,690,484
Electrical Construction -

Sanborn Electric Co., Inc.,
Terre Haute, Indiana
Base bid $1,328,000
Add Alternate 17-B + 62,000
Negotiated deducts 201,450
Contract award $9,752,973

Bids were received from five generals, four mechanicals, and six electricals.

The estimated construction cost for this project was $8,422,770. Funding will be as follows:

$5,000,000 - 1929 Bonding Authority
5,223,140 - Gifts
$10,223,140

Upon motion duly made and seconded, the recommended awards of contracts were approved unanimously as presented.

3.A.(2) Ballantine Hall Air Conditioning, Phase II, Bloomington.

Approval of the Board was requested for an award of contract to the low bidder, Freyn Brothers, Indianapolis, Indiana, in the amount of $198,891, for the installation of cooling equipment and construction of a cooling tower associated with the air conditioning for the first four floors of Ballantine Hall, Bloomington. There were five bids received.

This contract award covers the installation only, as the equipment was purchased under separate contract.

The estimated installation cost was $220,000. Funds are available from 1977-79 Capital Appropriations for Repair and Rehabilitation - Indiana University.

This award of contract is contingent upon appropriate State approvals.

Unanimously approved, on motion duly made and seconded.

3.A.(3) Compact book shelving - Geology Library, Bloomington.

Approval of the Board was requested for an award of contract to the low bidder, Ideal Business Systems, Indianapolis, Indiana, in the amount of $20,052 for installation of compact shelving in the Geology Library on the Bloomington Campus. There were three bids received.

The estimated purchase and installation cost for this shelving was $25,000. This is part of the overall project for expanding the Geology Library. Funds are available from 1977-79 Capital Appropriations for Repair and Rehabilitation - Indiana University.

Unanimously approved, on motion duly made and seconded.

3.A.(4) Steel book stacks - Geology Library, Bloomington.

Approval of the Board was requested for an award of contract to the low bidder, Ideal Business Systems, Indianapolis, Indiana, in the amount of $11,617, for the installation of steel book stacks in the Geology Library on the Bloomington campus. There were four bids received.

The estimated purchase and installation cost of the steel book stacks was $17,000. This is part of the overall project for expanding the Geology Library. Funds are available from 1977-79 Capital Appropriations for Repair and Rehabilitation - Indiana University.

Unanimously approved, on motion duly made and seconded.

3.A.(5) Expansion of Geology Library, Bloomington.

Approval of the Board was requested for an award of contract to the low bidder, A&S Companies, Indianapolis, Indiana, in the amount of $54,600 for the construction work associated with expansion of the Geology Library on the Bloomington Campus. There were three bids received.

The estimated construction cost was $63,000. Funds are available from 1977-79 Capital Appropriations for Repair and Rehabilitation - Indiana University.

Unanimously approved, on motion duly made and seconded.

3.A.(6) Power Plant smoke stack demolition- Indianapolis.

Approval of the Board was requested for an award of contract to the low bidder, Siebert and Associates, Michigan City, Indiana, in the amount of $21,740, for the demolition of the Power Plant smoke stack located on the Indianapolis campus. There were ten bids received on this project.

The Power Plant stack does not serve a useful purpose, and the surface areas now are showing major erosion, constituting a hazard to the Power Plant building, pedestrians, and automobile traffic in the vicinity.

The estimated demolition cost was $30,000. Funding is available from 1977-79 Capital Appropriations for Repair and Rehabilitation.

Unanimously approved, on motion duly made and seconded.

3.A.(7) Demolition and Site Development Phase II - Indiana University at South Bend.

Approval of the Board was requested for an award of contract to the low bidder, O'Neal Trucking Co., South Bend, Indiana, in the amount of $15,295, for Demolition and Site Development Phase II at South Bend. There were five bids received.

Included in this award of contract is the demolition of houses or garages at seventeen locations on the South Bend campus.

The estimated demolition and construction cost was $15,570. Funds are available from 1977-79 Capital Appropriations for Repair and Rehabilitation.

Unanimously approved, on motion duly made and seconded.

New Projects

3.B.(1) Architectural selections.

The Architectural Committee of Indiana University met on April 25 and April 28, 1978, to interview architectural and engineering firms under consideration for the planning of the Medical Science Addition and various parking facilities at the Indianapolis campus, as well as the Environmental Health and Safety Building and an addition to the Business School at Bloomington.

PERSONNEL MATTERS

4.A. VICE PRESIDENT PINNELL

REPORT ITEM

4.B. VICE PRESIDENT O'NEIL

ACTION ITEMS

REPORT ITEMS

4.C. VICE PRESIDENT IRWIN

ACTION ITEMS

REPORT ITEMS

4.D. DEAN SCHILT (Indiana University East)

REPORT ITEMS

4.E. ACTING CHANCELLOR BORKOWSKI (Indiana University-Purdue University at Fort Wayne)

REPORT ITEMS

4.F. CHANCELLOR BOGLE (Indiana University at Kokomo)

REPORT ITEMS

4.G. CHANCELLOR ORESCANIN (Indiana University Northwest)

REPORT ITEMS

4.H. CHANCELLOR WOLFSON (Indiana University at South Bend)

ACTION ITEMS

REPORT ITEMS

4.I. CHANCELLOR CROOKS (Indiana University Southeast)

ACTION ITEMS

REPORT ITEMS

4.J. AWARD OF DEGREES

Approval was requested for the award of degrees, to be conferred May 1, 1978, to those candidates who will have completed their work by that date and are recommended by the faculty.

Upon motion duly made and seconded, the above personnel items were unanimously approved.

4.K. REPORT OF DEATHS

  1. Paul E. Klinge, Assistant to the President, the Professor of Education Bloomington, died April 25, 1978.
  2. Robert W. Richey, Dean of the School of Continuing Studies, Director of Summer Sessions, and Professor of Education, School of Education died May 1, 1978.

REAL ESTATE AND LEGAL MATTERS

Trustee Wolfe presented the following recommendations from the Committee on Real Estate and Legal Matters:

Real Estate Matters

REPORTS AND EXHIBITS

Reports

Exhibits

Adjournment

Prior to adjournment, Dr. Ryan, at the invitation of President Danielson, informed the Board that an attempt will be made to hold a meeting of the Indiana University Foundation's Committee on Priorities on June 16, 1978. There are three Trustee members on this committee, but all Trustees are eligible to attend and Dr. Ryan urged those who could to do so.

Dr. Ryan next mentioned a committee which he had appointed to consider Trustee procedures. This committee includes four members of the Board and several members of the administration. A meeting of this committee is scheduled on the evening of June 2, 1978, in Richmond.

President Danielson recalled his request to the Secretary of the Board to mail to The Trustees the minutes relating to the evaluation of the office of the presidency in 1973; he was informed that each member of the Board has received a copy.

President Dainelson then requested the Secretary of the Board to furnish to The Trustees complete information relating to funding of student activities. He said that he felt this would be of assistance to The Trustees in view of the pending decision relating to the student life reports which emphasize funding of student activities. (A summary of the development of fee collection policies was mailed to the Board on May 10, 1978.)

The Trustees adjourned at 4:00 p.m. to meet again on call of the Secretary on June 3, 1978, at the campus of Indiana University East.

C. E. Harrell, Secretary
THE TRUSTEES OF INDIANA UNIVERSITY