MINUTES OF THE BOARD OF TRUSTEES OF INDIANA UNIVERSITY
Indianapolis Campus
April 5, 1975

The Trustees of Indiana University met in scheduled session, after closed executive session, at 2:30 p.m., Saturday, April 5, 1975, in the Roof Lounge of the Union Building on the Indianapolis Campus. The meeting was called to order by Mr. Donald C. Danielson, President of the Board, with the invocation by Trustee Carl M. Gray. Other members of the Board present, in addition to Mr. Danielson and Mr. Gray, were: W. G. Bannon, J. M. Black, R. E. Gates, C. P. Gutman, F. E. McKinney, Jr., and R. B. Stoner. Members of the Administration present were: President J. W. Ryan; Vice Presidents B. E. Carter, G. W. Irwin, Jr., L. L. Merritt, W. G. Pinnell, and E. G. Williams; Chancellors V. M. Bogle, Indiana University at Kokomo; E. W. Crooks, Indiana University Southeast; H. Feldman (Acting Chancellor), Indiana University Northwest; D. Schwartz, Indiana University at Fort Wayne; L. M. Wolfson, Indiana University at South Bend; and F. Grohsmeyer, Director, Indiana University East; also, R. Baker, R. Bishop, G. F. Bloom, H. H. Brooks, R. E. Burton, T. Clapacs, C. E. Harrell, T. Jones, P. Klinge, D. W. Kramer, J. D. Mulholland, C. T. Rich, C. K. Travis, A. M. Weimer, H. S. Wilcox, and A. York; also, B. Hall and V. Capshew, Recorders; also, J. Thompson, Secretary, Faculty Council; J. Green, I.U. News Burea; also present were members of the Press.

GENERAL MATTERS

Trustee Matters

1.A.(1) Approval of Minutes for meeting of March 1, 1975. Approval by the Board was requested of the minutes for the meeting of March 1, 1975.

Unanimously approved, on motion duly made and seconded.

President's Matters

1.B.(1) Death of Howard Brown.

President Ryan asked that the permanent record of the University carry his personal expression regarding the death of Mr. Howard Brown. He noted that the University has lost a beloved individual whose life as a student, an alumnus, and as a staff member was marked by his love for Indiana University. Indeed, in Dr. Ryan's opinion, aside from his family, love for the institution was the most all-consuming factor in Mr. Brown's life.

Unanimously approved, on motion duly made and seconded.

1.B.(2) Congratulatory remarks to Coaches.

At the suggestion of Dr. Ryan, the Board formally took notice of the three Big Ten championships won by athletic teams, and directed the Secretary to convey their congratulations and appreciation to the coaches, staff, and team participants in the sports of basketball, indoor track, and swimming.

Student Matters

1.C.(1) Report on meeting of Student Affairs Committee.

Trustee Stoner reported on a meeting of the Board's Student Affairs Committee with Hal Smith, President-elect of the IUPUI student body. The Board received suggestions for the improvement of student services at IUPUI. Also discussed was the advisability of putting student activity fees on a mandatory basis.

Faculty Matters

1.D.(1) Report on meeting of Faculty Relations Committee.

Mr. Stoner reported on the meeting of the Faculty Relations Committee of the Board, with seven members of the faculty representing several campuses of the University. Matters discussed included the budget currently being considered by the General Assembly, with concerns voiced not only about salaries, but other matters, including library funding, scholarships, student aid, computer research applications, and the financing of distinguished professorial chairs. Also discussed was collective bargaining, the role of the Faculty Council, and the faculty interest in having input early in the decision-making process, including service on search and screen committees, as well as ongoing committee responsibilities.

Trustee Stoner evaluated the meeting as helpful to The Trustees, with possible additional gains to result from Trustees having advance information about topics to be considered at future meetings.

Professor Jack Thompson, Secretary of the Faculty Council, agreed with Mr. Stoner’s evaluation of the meeting and expressed for the faculty their appreciation of the opportunity to express their opinions about the issues and gain Trustees’ reactions.

Division of Department of Speech - Bloomington

1.E. Approval by the Board was requested of the recommendation to divide the Department of Speech on the Bloomington Campus into two separate departments:

  1. the Department of Speech Communication: and
  2. the Department of Speech and Hearing Sciences.

It was brought to the attention of the Board that this will not occasion any additional administrative cost; the contemplated division of Speech and Hearing Sciences (now known as the Division of Speech Pathology and Audiology) has been run by a separate administrator over the last ten years. It does recognize the fact that there is very little, if any, relationship between Speech Pathology and Audiology and the area of rhetoric which dominates the Department of Speech at the present time. This recommendation has the approval of the College of Arts and Sciences Policy Committee and Curriculum Committee; Vice President Carter concurs in this recommendation, to become effective July 1, 1975.

Unanimously approved, on motion duly made and seconded.

Departmental Name Change - IUPUI

1.F. Approval by the Board was requested of the recommended name change for the De-partment of Industrial Supervision at IUPUI to the "Department of Supervision." Purdue has made this change in name, and since this program is a Purdue mission, it was recommended that this change be made, effective July 1, 1975.

Unanimously approved, on motion duly made and seconded.

Establishment of Division of Business - Kokomo

1.G. Approval by the Board was requested for the establishment of a Division of Business on the Kokomo Campus. The Indiana Commission for Higher Education has approved the proposal for a baccalaureate degree in Business at Kokomo. It was recommended that this become effective immediately.

Unanimously approved, on motion duly made and seconded.

Renaming of former University High School Building - Bloomington

1.H. Approval by the Board was requested of the recommendation from the All-University Committee on Names that the former University High School building, and the activities housed therein, be names the "Henry Lestet Smith Center for Research in Education." Dr. Smith was Dean of the School of Education from 1916 until 1946. The family of Dr. Smith concurs in this recommendation.

Unanimously approved, on motion duly made and seconded.

FISCAL, FINANCIAL, INVESTMENTS AND SPECIAL PURCHASES MATTERS

Trustee Gray presented the following reports and recommendations from the Committee on Fiscal, Financial, Investments and Special Purchases Matters:

Fiscal and Financial Matters

2.A.(1) General Fund Operating Budget for 1974-75 - Indiana University-Purdue University at Fort Wayne.

Approval by the Board was requested of the General Fund Operating Budget for 1974-75 for the Indiana-Purdue Regional Campus at Fort Wayne. This is the first joint budget for Fort Wayne and it has been prepared in accordance with the fiscal agreement approved by the two Boards of Trustees. Both Boards will act on this budget, previously reviewed by the appropriate officers of the two institutions.

The proposed budget increases the administrative payment on the part of Indiana University to Purdue University from $1,196,700.00 to $1,309,178.00, reflecting for the most part salaries being paid by Purdue; but the payment to Purdue will approximate the amount that would have been due Purdue under the former payment formula based on space utilization.



Indiana
Purdue
Total
INCOME





Reappropriated Operating Balance
$ 110,000
$ 50,000
$ 160,000
State Appropriation - Operating
3,472,168
3,162,416
6,634,584
Fee Repl.
59,750
69,549
129,299
Student Fees
1,668,405
846,620
2,515,025
Adm. Payment


1,309,178
1,309,178
Other
161,085
149,753
310,838

Total Available $5,471,408
$5,587,516
$11,058,924







EXPENSES





Instruction
$2,896,086
$2,098,628
$ 4,994,714
General Administrative
233,697
415,072
648,769
Physical Plant
1,152,339
1,152,339

Administrative Payment
1,309,178
1,309,178

Other
1,032,447
1,921,477
2,953,924

Total Budgeted Expen. $5,471,408
$5,587,516
$11,058,924

Unanimously approved, on motion duly made and seconded.

2.A.(2) Golf Course Fees -Bloomington.

Confirmation by the full Board was requested of Executive Committee action approving increases in fees for the Indiana University Golf Course at Bloomington as follows, effective the beginning of the 1975 golf season:

Faculty-Staff

Membership
From $100 to $130
Family Membership - each additional family member
From $35 to $50

Guests

Membership
From $130 to $160
Additional members
From $35 to $50

Eliminate student memberships which were poorly utilized. Establish a 10-round play card for $22.50, one round free.

These changes were calculated to bring income into line with the increased costs.

Unanimously approved, on motion duly made and seconded.

2.A.(3) Hospital Accounts Receivable Write-offs.

Approval of the Board was requested to write off accounts receivable of the hospitals which were determined to be uncollectable during the period July 1 through September 30, 1974:

Return from collection agency
198
$41,774.51
Bankruptcy
11
18,253.20
Charity - Hill-Burton
2
1,829.60
Welfare Programs
76
4,910.36
Miscellaneous Small Balances
617
934.56
Miscellaneous Accounts over $15.00 (Details provided)
16
55,109.14


920
$122,811.37

During this period hospital business resulted in accounts received of $8,685,000.00.

Unanimously approved, on motion duly made and seconded.

2.A.(4) Vending Contract - Bloomington.

Approval of the Board was requested to enter into a five-year contract with Bloomington Vendors, Inc., to handle vending business in administrative, academic, and residence buildings. The current contractor has exercised his option to cancel its agreement.

Seven vending companies were invited to submit proposals, but four indicated they could not handle requirements of the University. One of the firms submitting a proposal offered a satisfactory commission, but would require a minimum level of business at each machine. This would result in the immediate removal of 34 machines from the Halls and 89 machines from other buildings. The second company could not demonstrate its ability for providing continuing service over the period of the contract; thus, the recommendation to accept the proposal of Bloomington Vendor, Inc. Commissions proposed by Bloomington Vendors, Inc. are stated on a sliding scale which in-creases as the volume of business handled by the various types of machines increases.

Upon motion duly made and seconded, unanimous approval was given to enter into a five-year contract with Bloomington Vendors, Inc., to handle the vending business in administrative, academic, and residence buildings.

2.A.(5) Student Health Insurance.

Approval of the Board was requested to continue student health insurance at Bloomington and Indianapolis with the same carriers.

At Bloomington and the regional campuses the current carrier is G-M Underwriter, Inc./American Community Mutual Insurance Company. The company proposes to continue with the same benefits and premiums as the plan for 1974-75. The Student Health Service Advisory Committee has approved the recommendation for continuation. Regional Campuses either have specifically approved the recommendation or have interposed no objection. Rates currently are as follows:

Student only
$ 31.50
Student spouse
72.00
Student, spouse and children
120.00
Student and children
80.50
Optional maternity
60.00

At Indianapolis the carrier has been John W. Flynn Agency, Associated Insurance Plans Inter-national, Inc. It was recommended that coverage be continued with this carrier, whose services have been satisfactory. Rates would increase as shown below:



1974-75
1975-76
Student only
$25.50
$28.00
Student and spouse
54.50
60.00
Student, spouse, and all children
109.50
120.00
Student and all children
80.50
84.00
Optional maternity
85.00
85.00

There also would be a change in pre-existing wording to define sickness as commencing at the time of the first diagnosis.

Upon motion duly made and seconded, unanimous approval was given to continue student health insurance at Bloomington and Indianapolis with the same carriers, with the rates as indicated.

2.A.(6) Contract to furnish steam to VA Hospital - Indianapolis

Approval by the Board was requested of an amendment to a contract dated October 20, 1949, under which Indiana University provides steam for the Veterans Administration Hospital in Indianapolis. The effect of the amendment is to reflect the change in source of the steam, inasmuch as the University now purchases from IPALCO, and establishes a formula by which cost to the Hospital is 20% higher than the University's cost. The overage will provide for line losses, maintenance, and administrative costs.

Unanimously approved, on motion duly made and seconded.

2.A.(7) Allocation for Library Book Acquisition - Indiana University Southeast.

Approval of the Board was requested to allocate $10,000.00 for the acquisition of library books at Indiana University Southeast. Funds are available within the additional fee income which resulted from the unanticipated enrollment increase.

Unanimously approved, on motion duly made and seconded.

2.A.(8) Appropriation of Funds - Indiana University Northwest.

Approval by the Board was requested for an appropriation of $300,000.00 to cover overdrafts, unfunded encumbrances, and supplemental appropriations for the current year at Indiana University Northwest. Funds for this appropriation are available from indirect cost income associated with the Gary Income Maintenance Project.

Unanimously approved, on motion duly made and seconded.

Special Purchases

2.B. The following list of special purchases, for which regular procedures were not applicable, appeared in the agenda for approval by the Board: (The papers for these special purchases are on file in the Office of the Treasurer.)

Orders were placed for the following special purchases because of imminent price increase or other detriment to the University:

Unanimously approved, on motion duly made and seconded.

CONSTRUCTION MATTERS

Trustee Black presented the following recommendations and report regarding construction matters:

Awards of Contracts Matters

3. A. (1) Intramural Playing Field Construction - Bloomington.

Approval of the Board was requested for an award of contract, in the amount of $100,320.50, to the low bidder, Abram Bros., Inc., Ellettsville, Indiana, for construction of intramural playing fields. This award is based as follows:

Base bid
$95,453.00
Alternate #1 (portable bleachers)
+ 4,867.50


$100,320.50

Bids were received from four contractors. This project consists of construction of intramural playing fields north of the new Fieldhouse and immediately west of the State Police Post at Road #46 Bypass and Fee Lane. Regrading, seeding, sodding, small storage building, and six sections of portable bleachers will be provided under this contract. Other contracts for lighting and a sprinkling system will be coordinated later. This facility will contain six football fields and four softball diamonds.

The estimate for this work was $175,000.00. Funds are available from $1,122,625.00 authorized by the 1973 General Assembly to be financed by the issuance of bonds pursuant to the Acts of 1929.

Unanimously approved, on motion duly made and seconded.

3.A.(2) Addition to Service Building Garage - Bloomington.

Approval of the Board was requested for an award of contract, in the amount of $14,944.80, to the low bidder, Robinson Construction Company, Ellettsville, Indiana, for construction of an addition to the Service Building Garage. Bids were received from four contractors. This project provides for the enlargement of the present garage facilities of the motor pool and will enable work to be performed under cover on larger vehicles. Under the present conditions, maintenance and other mechanical work must be performed outside of the present structure.

The estimate for this project was $15,950.00. Funds are available from Transportation and Motor Pool Funds, account #66-280-00.

Unanimously approved, on motion duly made and seconded.

3.A.(3) Lecture Room Remodeling - Indianapolis.

Approval of the Board was requested for an award of contract, in the amount of $13,445.00, to the low bidder, Maurice Riser and Company, Inc., Indianapolis, Indiana, for remodeling of Lecture Room 101 of the Lecture Hall Center on the Indianapolis Campus. This award is based as follows:

Base bid #1
$11,160.00
Alternate #1-A (replace existing stage draperies with draperies of fabric in Base Bid #1.)
+ 2,285.00


$13,445.00

This project provides for new wall finishes made necessary by the deterioration of the existing wall carpet.

The estimate for this project was $15,000.00. Funding is from the original construction account #90-704-20, Indianapolis Regional Campus.

Unanimously approved, on motion duly made and seconded.

3.A.(4) Parking Lot - Northwest Campus.

Approval of the Board was requested for an award of contract, in the amount of $83,600.00, to the low bidder, A. Metz, Inc., Gary, Indiana, for construction of a parking lot at Thirty-Third and Broadway; this will provide 340 new parking spaces for the Northwest Campus.

The estimate for this project was $130,000.00. Funding is from 1967-69 General Construction Fund Appropriation Indiana University Regional Campuses.

Unanimously approved, on motion duly made and seconded.

3.A.(5) Auditorium Stage Floor Rehabilitation - South Bend Campus.

Approval of the Board was requested for an award of contract, in the amount of $15,698.00, to the low bidder, Carl Reinke Construction Company, South Bend, Indiana, for refinishing and reflooring of the stage floor in the Auditorium at the South Bend Campus.

The estimate for this project was $9,600.00. Funding will be from 1973-75 General Con-struction Fund Appropriation - Indiana University Regional Campuses.

Unanimously approved, on motion duly made and seconded.

New Projects

3.B.(1) Hot Water Line Replacement, East and West Apartments - Bloomington.

Approval of the Board was requested to employ the firm, Strauss Associates, Inc., Fort Wayne, Indiana, to provide engineering services in order to receive bids for replacing the domestic hot water mains and main risers throughout University Apartments, East and West, on the Bloomington Campus. Piping within these residence halls has been deteriorating for some time and the need for replacement now has become critical. Strauss Associates will be paid on a time card basis not to exceed $9,000.00.

Funding will be from University Apartment Building Repairs account #92-434-01.

Unanimously approved, on motion duly made and seconded.

3.B.(2) Women’s Locker Room - Assembly Hall.

Approval of the Board was requested to proceed with Assembly Hall Women's Locker Room provisions on the Bloomington Campus. The estimated cost of this project is $150,000.00. Authorization also was requested to employ Rotz Engineering Company, Indianapolis, Indiana (at an estimated cost of about $7,000.00) to provide engineering services. Completion of this project is necessary in order to provide locker room facilities for women’s athletic programs. Funding will be provided by the Indiana University Foundation.

Unanimously approved, on motion duly made and seconded.

3.B.(3) Installation of Sewage Tanks - Bradford Woods.

Approval of the Board was requested to proceed with the installation of two sewage tanks for the expansion of the sewage system at Bradford Woods. Under previous authorization granted at the May 10, 1975 meeting of The Trustees, item 3.B.(3), Reid, Quebe, Allison, Wilcox and Associates, Ind., Indianapolis, Indiana, were approved for development of plans and specifications for this project. The estimate for this work is $55,000.00. Source of funding will be 1973-75 Capital Appropriations Indiana University Bloomington.

Unanimously approved, on motion duly made and seconded.

3.B.(4) Bryan House Remodeling - Bloomington.

Approval of the Board was requested to employ J. M. Rotz Engineering Company, Inc., Indianapolis, Indiana, to develop plans and specifications for the replacement of the heating, ventilating and air conditioning systems and related work in the Bryan House, Bloomington Campus. These services will be done on a time card cost basis.

Funding is available from Bloomington Campus operating funds, account #10-479-05, Building and Maintenance.

Unanimously approved, on motion duly made and seconded.

3.B.(5) Master Plan - Kokomo_Campus.

Approval of the Board was requested to employ the firm of Johnson, Johnson and Roy, Ann Arbor, Michigan, to prepare a campus master plan for the Kokomo Campus.

Indiana University at Kokomo is the only regional campus without a formal master plan. This service will be performed on a time card cost basis not to exceed $8,000.00.

Funding will be from 1969-71 General Construction Fund Appropriation Indiana University Regional Campuses.

Unanimously approved, on motion duly made and seconded.

3.B.(6) Parking Lot - South Bend Campus.

Approval of the Board was requested to proceed with the construction of a Parking lot at the campus of Indiana University at South Bend. The employment of K/M Associates, Elkhart, Indiana, to provide engineering services in connection with this project also was recommended. Completion of this facility will provide 253 new spaces and recondition 18 present parking spaces. New lighting for the entire area also will be included. The estimated project cost is $172,500.00.

Funding will be provided from paid parking revenue on the Indiana University South Bend Campus.

Approval will be requested from the appropriate State agencies.

Unanimously approved, on motion duly made and seconded.

Report

3.C.(1) Report of State Budget Agency action.

It was reported for information of the Board that the Governor and State Budget Agency, upon recommendation of the State Budget Committee, approved on March 3, 1975, development of a master plan for the campus of Indiana University-Purdue University at Indianapolis. Project cost in the amount of $85,000.00 is authorized from General Construction Fund Appropriation 1973-75 Indiana University-Purdue University Indianapolis.

PERSONNEL MATTERS

4.A. VICE PRESIDENT PINNELL

4.B. VICE PRESIDENT CARTER

4.C. VICE PRESIDENT IRWIN

4.D. DIRECTOR GROHSMEYER (Indiana University East)

4.E. CHANCELLOR SCHWARTZ (Indiana University at Fort Wayne)

4.F. CHANCELLOR BOGLE (Indiana University at Kokomo)

4.G. CHANCELLOR FELDMAN (Indiana University Northwest)

4.H. CHANCELLOR WOLFSON (Indiana University at South Bend)

4.I. CHANCELLOR CROOKS (Indiana University Southeast)

4.J. HONORARY DEGREE

Consideration was requested of the recommendation for conferral of an honorary degree to William Morris Elmer at the dedication of the Indiana University Foundation building on April 26, 1975.

4.K. DISTINGUISHED RANK APPOINTMENTS

Approval was requested for recommendations presented for the Distinguished Rank appointments and Named Professorships as listed below, effective immediately:

4.L. AWARD OF DEGREES

Approval was requested for the award of degrees as of March 31, 1975. The list will appear in the May 1975 Commencement Program.

4.M. TENURE RECOMMENDATIONS - Faculty Members in Purdue Missions

The following faculty members in the Purdue missions (School of Science and School of Engineering and Technology) were recommended for tenure in accordance with Purdue University policy which accords tenure with promotion to the rank of Associate Professor, beginning July 1, 1975:

Paul Douglass
School of Engineering and Technology
Jack B. Hart
School of Engineering and Technology
Robert Tharp
School of Engineering and Technology
Gordon Fricke
School of Science
Joseph R. Ware
School of Science
Michael T. O’Hair
Kokomo
George T. Popp
Southeast

At its meeting of March 14, 1975, The Purdue University Board of Trustees approved the following recommended promotions:

Assistant to Associate Professor

Paul L. Douglass
School of Engineering & Technology
Jack B. Hart
School of Engineering & Technology
Richard E. Moll
School of Engineering & Technology
Robert E. Tharp
School of Engineering & Technology
Thomas K. Willison
School of Engineering & Technology
Gordon H. Fricke
School of Science
Gregor M. Novak
School of Science
James W. Seubert
School of Science
Joseph R. Ware
School of Science
Michael T. O’Hair
Kokomo
George T. Popp
Southeast

Associate to Professor

Amir K. Naghdi
School of Engineering & Technology
Paul K. Sharp
School of Engineering & Technology
Joseph E. Kuczkowski
School of Science

Upon motion duly made and seconded, the above personnel items were unanimously approved.

4.N. REPORT OF DEATH

  1. Mason Edward Hufford, Associate Professor of Physics, retired, died March 6, 1975.

REAL ESTATE AND LEGAL MATTERS

Real Estate Matters

Trustee McKinney presented the following recommendations regarding real estate matters:

Legal Matters

5.B. Mr. McKinney stated that there were no legal matters to present to the Board at this meeting.

************

At this point in the meeting, Trustee Black announced to those present that he will be a candidate for re-election by alumni as a Trustee of Indiana University.

************

General Reports

Reports

6.A.(1) Will of Eleanor L. Webb.

The Will of Eleanor L. Webb of Richmond provided that the residue of her estate go to James Whitcomb Riley Hospital for Children as a memorial to her mother, Mary J. Wolfer. Transfer of all assets, including common stock taken in kind and a real estate contract, has now been completed, with the total value of the bequest established at $222,969.39.

6.A.(2) Will of Netta E. Constable.

The Will of Netta E. Constable established a bequest for James Whitcomb Riley Hospital amounting to one-third of the residue, with the stipulation that the bequest "be used only for the construction of capital improvements and shall not be used for administrative or operational cost." The sum of $25,468.87 has been received in payment of this bequest.

Exhibits

6.B. The following exhibits appeared as a part of the agenda for information of the Board:

Adjournment

The Trustees adjourned at 3:30 p.m., to meet again on call of the Secretary on May 9, 1975, on the Bloomington Campus.

C. E. Harrell, Secretary
THE TRUSTEES OF INDIANA UNIVERSITY