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Indiana University

About the Project

The Indiana University Board of Trustees Minutes web site will be continually updated to provide access to past minutes.

Encoding Overview

The process for encoding the most recent minutes involves copying and pasting Microsoft Word files into the XML editor <oXygen/>, and encoding the documents according to the Text Encoding Initiative (TEI) Guidelines (version P4). About 20 years of minutes, August 1981-December 2001, were converted from HTML to XML files by a vendor, and were subjected to a quality check to ensure consistency with the project team's encoding decisions. Minutes pre-dating August 1981 are scanned using FineReader Optical Character Recognition (OCR) software to convert them to text files before encoding them in TEI. As encoding progresses, this site will be updated with a goal to eventually include all existing sets of minutes from 1835 to the present.

Technical Overview

The Indiana University Board of Trustees minutes are encoded in XML according to the Text Encoding Initiative (TEI) Guidelines (version P4). The TEI Guidelines allow for encoding of the document structure, and specific document features such as resolutions, tables, dates, and names of people.

Software for the project is developed in Java, using Java Servlet technology, Java Server Pages, and the Apache Struts Java Web application framework. TEI documents are transformed for the web using the Extensible Stylesheet Language Transformations (XSLT) version 1.0. Searching and browsing capabilities are implemented using the open source Extensible Text Framework (XTF) developed by the California Digital Library. The open source Tomcat application server and Apache HTTP Server software deliver the web site.

Project Team

About Indiana University Board of Trustees

The Board of Trustees is Indiana University's governing board, its legal owner and final authority. For further historical information and lists of former Trustees, visit The Trustees of Indiana University - Historical Perspective: The Early Years.