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Union Board records, 1912-2010, bulk 1922-2010

A Guide to the Records at the Indiana University Archives

Finding aid prepared by Danielle Emerling and Whitney Olthoff

Summary Information

Repository
Indiana University Office of University Archives and Records Management
1320 East Tenth Street
Herman B Wells Library E460
Bloomington, IN 47405-7000
Phone: 812-855-1127
Email: archives@indiana.edu
http://www.libraries.iub.edu/archives

Creator
Indiana Memorial Union. Union Board.

Title
Union Board records, 1912-2010, bulk 1922-2010

Collection No.
C409

Extent
38.4 cubic feet (39 boxes)

Language
Materials are in English

Abstract
The Union Board serves as the governing body for the Indiana Memorial Union, which organizes various events and activities for students on the Indiana University Bloomington campus. Established in 1909, the Union Board has since developed into the largest student programming body at Indiana University. The Collection consists of minutes of Union Board meetings and a variety of administrative documents and materials related to past programs, activities, and events.

Access Restrictions

Collection is open for research. Advance notice required.

Select files are closed to researchers and are indicated in the folder list. Restricted files are related to students involved with the Madrigal Dinner performances; these records include audition papers, cast lists, and scholarship designations upon which Social Security Numbers are listed. Restricted files are stored at the end of paper-based records in box 28.

Administrative History

The Union Board was originally organized by John M. Whittenberger in 1909 as an organization that would “further the interests of Indiana University and her students.” Founding members included male students and two individuals in advisory positions, including University President William L. Bryan. In its early years, the male-only group met in the Student Building and the old Assembly Hall before the construction of the Indiana Memorial Union building was completed in 1932. In 1952, women were first admitted to the Union Board following a merger with the Association of Women Students.

Over time, the Union Board grew to consist of a governing body including an elected student Executive Team and group of student Committee Directors. As of 2010, the Union Board supported thirteen active programming committees overseen by three executive team members, making a combined total of sixteen student positions, all of whom work in tangent with Staff Advisors, Faculty and Alumni Representatives, and the Executive Director of the Indiana Memorial Union.

The goal of the Union Board is to serve students, faculty, alumni and the greater IU Bloomington community through a diverse range of events, activities, and programs. Major recurring activity initiatives organized by the Union Board include film screenings, concerts, performing arts acts, comedy shows, lectures, debates, the publication of Canvas arts magazine, Live From Bloomington local music programming, annual Madrigal Dinner performances, and a variety of international and culturally oriented events.

Arrangement

Collection is organized into five series: Minutes, agendas and working papers; Administrative subject files; Publications; Programs and events, and Audiovisual. The Minutes, Agendas and Working Papers are divided into two subseries: the Official” Minutes of the Union Board, and the Unofficial Minutes, Agendas and Working Papers. The Programs and Events series is divided into four subseries: Madrigal Dinners, Concerts, Lectures, and General. The Audiovisual series is arranged into two subseries: U-Matic videocassette tapes and VHS videocassette tapes.

Scope and Content Note

The Union Board records span the period from 1912-2010, with the bulk of materials concentrated between the years 1922-2008. The collection is organized into five series: Minutes, Agendas and Working Papers; Administrative Subject Files; Publications; Programs and Events, and Audiovisual.

The Minutes, Agendas, and Working Papers series (1912-2009) is divided into two subseries. The first subseries is “Official” Minutes of the Union Board, (1912-2009). These include the official, signed minutes of Union Board meetings. In most cases these minutes consist of the original handwritten or typed copy. However, there are quite a number of minutes that clearly are photocopies of the originals. Union Board administrative staff have reviewed all the minutes and selected what they regarded as the best available official version. These minutes are bound in volumes except for the more recent electronic versions of the minutes and are arranged chronologically. The vast majority of the records in these volumes are minutes, but there are also some financial records, correspondence, attendance reports and election results, and policies and proposals.

The second subseries is the Unofficial Minutes, Agendas and Working Papers (1994-2008).. Included in this subseries are annotated copies of minutes that clearly do not represent the official final version, agendas, budgetary statements, notices, proposals, documents specific to Union Board committees, and other forms of administrative documentation. Documents in this subseries organized into folders and arranged chronologically.

The second series, Administrative Subject files (1913-2010, bulk 1987-2010), contains various documents related to the Union Board’s management and planning activities. Included in this series are annual reports, budgets, director handbooks, director retreat materials, strategic plans, surveys, renovation documentation, and other topical files related to various initiatives of the Union Board and the Indiana Memorial Union.

The Publications series (1980-2009) includes magazines, newsletters, and several topical publications created in part by the Union Board. Prominent among the records in this series is the publication Canvas. Compilation albums published through the Live From Bloomington local music programming committee are also included in this series. Audio materials from this series are housed at the end of the collection (box 28).

The Programs and Events series (1935-2010) is divided into four subseries: Madrigal Dinner, Concerts, Lectures, and General. The Madrigal Dinner subseries (1947-2001) includes materials created in the planning and marketing of the annual Madrigal Dinner performances organized and supported by the Union Board each December from 1947-2001. Planning documents, financial information, correspondence, audition and casting materials, historical/research information, comparative documents from other universities hosting similar performances, publicity materials, programs, photographs and a male and female historical costume are present in this subseries.

The Concerts subseries (1970-2009) contains a range of documents in relation to the scheduling, marketing, planning, and logistical matters involved with the concerts sponsored by the Union Board. Types of materials in this series include promotional musician and band photographs, contracts, correspondence, stage plans, ticket sales details, and promotional materials. The series is organized alphabetically by the name of the performer.

The Lectures subseries (1983-2006) contains a range of documents in relation to the scheduling, marketing, planning, and logistical matters involved with the Union Board’s activities in bringing a wide range of lecturers to speak on campus. Types of materials in this series include promotional photographs and flyers, contracts, correspondence, venue information, and other related documents. The series is organized alphabetically by the name of the lecturer.

The General subseries (1935-2010) includes various documents pertaining to a variety of Union Board initiatives, with a large portion of materials related to planning, publicity, and Union Board subcommittees. Materials from one-time and recurring programs, anniversary celebrations, Union Board reunions, student orientations, student organizations, and the Whittenberger Society—an organization by which current Union Board Directors, Union Board alumni, and Honorary Life Members maintain a connection—are organized here. Other prominent events or topics featured in this series include the AIDS Memorial Quilt, comedy performances, films, Live From Bloomington, and theatre and musical events.

The final series, Audiovisual (1982-1995), contains videocassette format materials documenting various Union Board initiatives or programs, such as lectures, theatrical performances, Model United Nations, comedy competitions, Union Board Magazine, Union Board Television (UBTV), and National College Television (NCTV).

Separated Material

Audio recordings, digital video recordings, and three-dimensional objects are housed at the end of the paper record series in boxes 28 and 29; videocassette (both U-matic and VHS) items are housed separately in boxes 30-36. Two 3.5 inch floppy discs were removed from the collection; accessible relevant files were printed, and paper copies were placed in appropriate folders. Details concerning specific objects removed are indicated in the folder list.

Related Material

Additional records such as newsletters, annual reports, bulletins, and publications may be accessed in the Archives of Institutional Memory

Archived web sites for this group may be included in Archive-It

Related photographs may be available in the University Archives Photographs Database

Administrative Information

Acquisition Information
Accessions 1204, 7716, 2008/062, 2009/077, 2010/063, 2011/014, 2011/031
Usage Restrictions
Copyright interests for this collection have been transferred to the Trustees of Indiana University. For more information, contact the Indiana University Archivist.
Preferred Citation
[Item], Union Board records, Collection C409, Office of University Archives and Records Management, Indiana University, Bloomington.
Provenance
The various accessions which make up the collection were transferred over time from the Union Board to the University Archives. The precise transfer date of Accession 7716 is not known; it was accessioned by the University archives February 22, 2007. Accession 2009/077 was transferred on September 8, 2009. Accession 2010/063 was transferred on July 14, 2010. Accession 2011/014 was transferred on January 24, 2011. Accession 2011/31 was transferred on March 23, 2011.
Appraisal
Employment contracts displaying social security numbers were removed from Madrigal Dinner files and shredded.
Processing Information
Processed by Amy Jankowski.

Completed in 2011.

Container List

Series: Box 1 Minutes, agendas and working papers,1912-2009, undated 

Subseries: Box 1 “Official” Minutes of the Union Board, 1912-2009 

Bound Volume:1912-1914 (?)  2 May 1922-7 March 1933 

Financial Records,1912-1914 (?) 

Minutes, 1922-1933 

August 1923 - Attendance Record, May 2, 1922 - August 1, 1923 

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February 1924 - Attendance Record, May 1, 1923 – February 25, 1924  [image]View item(s)

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May 1924 – Attendance Record, March 11, 1924 - May 6, 1924  [image]View item(s)

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May 1925 - Attendance Record, May 13, 1924 – May 12, 1925  [image]View item(s)

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May 1928 - Attendance Record, May 3, 1927 – May 3, 1928  [image]View item(s)

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May 1929 - Attendance Record, May 8, 1928 – May 30, 1929  [image]View item(s)

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May 1930 - Attendance Record, May 7, 1929 – May 6, 1930  [image]View item(s)

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May 1931 - Attendance Record, May 13, 1930 – May 5, 1931  [image]View item(s)

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May 1932 - Attendance Record, May 12, 1931 – May 2, 1932  [image]View item(s)

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11 April 1932 - Ballot  [image]View item(s)

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March 1933 - Attendance Record, May 2, 1932 – March 14, 1933  [image]View item(s)

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Bound Volume: Minutes of the Union Board: 14 March 1933 – 2 May 1933 

April 1933 - Attendance Record, March 14, 1933 – April 25, 1933  [image]View item(s)

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Bound Volume: Minutes of the Union Board: 17 April 1933 – 27 October 1942 

Correspondence and Reports, 1938-1942 

Minutes, 1933-1942

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27 February 1936 - Constitution  [image]View item(s)

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28 April 1941 - Resolution  [image]View item(s)

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03 March 1942  [image]View item(s)

10 March 1942  [image]View item(s)

25 March 1942 - Certification  [image]View item(s)

17 March 1942  [image]View item(s)

31 March 1942  [image]View item(s)

07 April 1942  [image]View item(s)

14 April 1942  [image]View item(s)

22 April 1942 – Attendance Record  [image]View item(s)

22 April 1942  [image]View item(s)

21 April 1942  [image]View item(s)

28 April 1942  [image]View item(s)

12 May 1942  [image]View item(s)

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07 July 1942  [image]View item(s)

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28 July 1942  [image]View item(s)

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14 September 1942  [image]View item(s)

21 September 1942  [image]View item(s)

29 September 1942  [image]View item(s)

13 October 1942  [image]View item(s)

06 October 1942  [image]View item(s)

27 October 1942 – Notarization of Vote  [image]View item(s)

Bound Volume: Minutes of the Union Board: 13 October 1942 – 14 March 1950 

03 November 1942  [image]View item(s)

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20 October 1942  [image]View item(s)

27 October 1942  [image]View item(s)

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13 January 1943  [image]View item(s)

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09 February 1943  [image]View item(s)

16 February 1943  [image]View item(s)

23 February 1943  [image]View item(s)

23 March 1943  [image]View item(s)

July 1943 – Attendance Record, June 7, 1943 – July 17, 1943  [image]View item(s)

07 July 1943  [image]View item(s)

13 July 1943  [image]View item(s)

20 July 1943  [image]View item(s)

27 July 1943  [image]View item(s)

03 August 1943  [image]View item(s)

21 September 1943  [image]View item(s)

March 1944 – Attendance Record, September 21, 1943 – March 7, 1944  [image]View item(s)

27 September 1943  [image]View item(s)

05 October 1943  [image]View item(s)

12 October 1943  [image]View item(s)

19 October 1943  [image]View item(s)

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02 November 1943  [image]View item(s)

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27 June 1944  [image]View item(s)

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19 September 1944  [image]View item(s)

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03 October 1944  [image]View item(s)

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31 October 1944  [image]View item(s)

07 November 1944  [image]View item(s)

14 November 1944  [image]View item(s)

28 November 1944  [image]View item(s)

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30 January 1945  [image]View item(s)

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06 March 1945  [image]View item(s)

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07 May 1945  [image]View item(s)

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31 July 1945  [image]View item(s)

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02 October 1945  [image]View item(s)

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06 November 1945  [image]View item(s)

13 November 1945  [image]View item(s)

20 November 1945  [image]View item(s)

28 November 1945  [image]View item(s)

04 December 1945  [image]View item(s)

11 December 1945  [image]View item(s)

08 January 1946  [image]View item(s)

15 January 1946  [image]View item(s)

18 March 1947  – Certification of Election [image]View item(s)

22 January 1946  [image]View item(s)

28 January 1946  [image]View item(s)

19 February 1946  [image]View item(s)

26 February 1946  [image]View item(s)

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30 January 1947 

03 February 1947  [image]View item(s)

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09 March 1948  [image]View item(s)

16 March 1948  [image]View item(s)

18 March 1948  [image]View item(s)

22 March 1948  [image]View item(s)

18 March 1948  – Certification of Election [image]View item(s)

05 April 1948  [image]View item(s)

13 April 1948  [image]View item(s)

20 April 1948  [image]View item(s)

27 April 1948  [image]View item(s)

04 May 1948  [image]View item(s)

11 May 1948  [image]View item(s)

23 March 1950  – Certification of Election [image]View item(s)

18 May 1948  [image]View item(s)

25 May 1948  [image]View item(s)

14 September 1948  [image]View item(s)

23 September 1948  [image]View item(s)

28 September 1948  [image]View item(s)

05 October 1948  [image]View item(s)

12 October 1948  [image]View item(s)

19 October 1948  [image]View item(s)

18 October 1948  – Certification of Election [image]View item(s)

26 October 1948  [image]View item(s)

02 November 1948  [image]View item(s)

09 November 1948  [image]View item(s)

16 November 1948  [image]View item(s)

No Date  – Announcement Regarding Election [image]View item(s)

30 November 1948  [image]View item(s)

07 December 1948  [image]View item(s)

14 December 1948  [image]View item(s)

04 January 1949  [image]View item(s)

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18 October 1949  [image]View item(s)

25 October 1949  [image]View item(s)

01 November 1949  [image]View item(s)

15 November 1949  [image]View item(s)

06 December 1949  [image]View item(s)

13 December 1949  [image]View item(s)

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18 April 1950  [image]View item(s)

25 April 1950  [image]View item(s)

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16 May 1950  [image]View item(s)

23 May 1950  [image]View item(s)

Bound Volume: Minutes of the Union Board: 26 September 1950 – 24 March 1959 

26 September 1950  [image]View item(s)

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10 October 1950  [image]View item(s)

17 October 1950  [image]View item(s)

24 October 1950  [image]View item(s)

31 October 1950  [image]View item(s)

07 November 1950  [image]View item(s)

14 November 1950  [image]View item(s)

21 November 1950  [image]View item(s)

28 November 1950  [image]View item(s)

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27 February 1951  [image]View item(s)

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02 October 1951  [image]View item(s)

09 October 1951  [image]View item(s)

16 October 1951  [image]View item(s)

23 October 1951  [image]View item(s)

[no date; most likely 30 October 1951]  [image]View item(s)

06 November 1951  [image]View item(s)

13 November 1951  [image]View item(s)

27 November 1951  [image]View item(s)

04 December 1951  [image]View item(s)

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08 January 1952  [image]View item(s)

15 January 1952  [image]View item(s)

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06 May 1952  [image]View item(s)

27 May 1952  [image]View item(s)

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02 March 1954  [image]View item(s)

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28 September 1954  [image]View item(s)

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26 October 1954  [image]View item(s)

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30 November 1954  [image]View item(s)

07 December 1954  [image]View item(s)

14 December 1954  [image]View item(s)

04 January 1955  [image]View item(s)

08 February 1955  [image]View item(s)

15 February 1955  [image]View item(s)

21 February 1955  [image]View item(s)

01 March 1955  [image]View item(s)

15 March 1955  [image]View item(s)

22 March 1955  [image]View item(s)

05 April 1955  [image]View item(s)

26 April 1955  [image]View item(s)

09 May 1956  [image]View item(s)

24 March 1959  [image]View item(s)

19 March 1959 – Certification of Election  [image]View item(s)

Bound Volume: Minutes of the Union Board: April 1955 – 24 April 1956 

April 1955 – Attendance Record, February 7, 1995 – April 24, 1955  [image]View item(s)

02 May 1955  [image]View item(s)

03 May 1955  [image]View item(s)

06 May 1955  [image]View item(s)

17 May 1955  [image]View item(s)

24 May 1955  [image]View item(s)

27 August 1955  [image]View item(s)

28 August 1955  [image]View item(s)

14 September 1955  [image]View item(s)

20 September 1955  [image]View item(s)

27 September 1955  [image]View item(s)

04 October 1955  [image]View item(s)

10 October 1955  [image]View item(s)

18 October 1955  [image]View item(s)

25 October 1955  [image]View item(s)

01 November 1955  [image]View item(s)

08 November 1955  [image]View item(s)

15 November 1955  [image]View item(s)

29 November 1955  [image]View item(s)

29 December 1955  [image]View item(s)

13 December 1955  [image]View item(s)

05 January 1956  [image]View item(s)

07 February 1956  [image]View item(s)

14 February 1956  [image]View item(s)

21 February 1956  [image]View item(s)

28 February 1956  [image]View item(s)

06 March 1956  [image]View item(s)

13 March 1956  [image]View item(s)

20 March 1956  [image]View item(s)

10 April 1956  [image]View item(s)

17 April 1956  [image]View item(s)

24 April 1956  [image]View item(s)

January 1956 – Attendance Record, September 14, 1955 – January 11, 1956  [image]View item(s)

Bound Volume: Minutes of the Union Board: 01 May 1956 – 28 September 1959 

April 1957 – Attendance Record, September 18, 1956 – April 29, 1957  [image]View item(s)

01 May 1956  [image]View item(s)

15 May 1956  [image]View item(s)

22 May 1956  [image]View item(s)

26 August 1956  [image]View item(s)

25 August 1956  [image]View item(s)

17 September 1956  [image]View item(s)

25 September 1956  [image]View item(s)

02 October 1956  [image]View item(s)

09 October 1956  [image]View item(s)

16 October 1956  [image]View item(s)

23 October 1956  [image]View item(s)

30 October 1956  [image]View item(s)

06 November 1956  [image]View item(s)

13 November 1956  [image]View item(s)

27 November 1956  [image]View item(s)

04 December 1956  [image]View item(s)

11 December 1956  [image]View item(s)

08 January 1957  [image]View item(s)

05 February 1957  [image]View item(s)

12 February 1957  [image]View item(s)

18 February 1957  [image]View item(s)

26 February 1957  [image]View item(s)

05 March 1957  [image]View item(s)

12 March 1957  [image]View item(s)

19 March 1957  [image]View item(s)

26 March 1957  [image]View item(s)

02 April 1957  [image]View item(s)

30 April 1957  [image]View item(s)

April 1959 – Attendance Record, May 7, 1958 – April 15, 1959  [image]View item(s)

04 May 1957  [image]View item(s)

07 May 1957  [image]View item(s)

14 May 1957  [image]View item(s)

28 May 1957  [image]View item(s)

10 September 1957  [image]View item(s)

16 September 1957  [image]View item(s)

24 September 1957  [image]View item(s)

01 October 1957  [image]View item(s)

08 October 1957  [image]View item(s)

15 October 1957  [image]View item(s)

22 October 1957  [image]View item(s)

29 October 1957  [image]View item(s)

05 November 1957  [image]View item(s)

12 November 1957  [image]View item(s)

19 November 1957  [image]View item(s)

03 December 1957  [image]View item(s)

10 December 1957  [image]View item(s)

17 December 1957  [image]View item(s)

07 January 1958  [image]View item(s)

14 January 1958  [image]View item(s)

04 February 1958  [image]View item(s)

11 February 1958  [image]View item(s)

18 February 1958  [image]View item(s)

25 February 1958  [image]View item(s)

04 March 1958  [image]View item(s)

11 March 1958  [image]View item(s)

18 March 1958  [image]View item(s)

25 March 1958  [image]View item(s)

01 April 1958  [image]View item(s)

15 April 1958  [image]View item(s)

January 1959 – Attendance Report, April 18, 1958 – January 6, 1959  [image]View item(s)

18 April 1958  [image]View item(s)

22 April 1958  [image]View item(s)

29 April 1958  [image]View item(s)

06 May 1958  [image]View item(s)

13 May 1958  [image]View item(s)

12 May 1958  [image]View item(s)

09 September 1958  [image]View item(s)

16 September 1958  [image]View item(s)

23 September 1958  [image]View item(s)

30 September 1958  [image]View item(s)

07 October 1958  [image]View item(s)

14 October 1958  [image]View item(s)

21 October 1958  [image]View item(s)

28 October 1958  [image]View item(s)

04 November 1958  [image]View item(s)

11 November 1958  [image]View item(s)

18 November 1958  [image]View item(s)

02 December 1958  [image]View item(s)

09 December 1958  [image]View item(s)

16 December 1958  [image]View item(s)

06 January 1959  [image]View item(s)

13 January 1959  [image]View item(s)

03 February 1959  [image]View item(s)

10 February 1959  [image]View item(s)

17 February 1959  [image]View item(s)

24 February 1959  [image]View item(s)

03 March 1959  [image]View item(s)

10 March 1959  [image]View item(s)

17 March 1959  [image]View item(s)

[missing 24 March 1959; in previous volume]

07 April 1959  [image]View item(s)

14 April 1959  [image]View item(s)

21 April 1959  [image]View item(s)

30 April 1959  [image]View item(s)

27 April 1959  [image]View item(s)

05 May 1959  [image]View item(s)

30 April 1959  – Objectives Statement [image]View item(s)

12 May 1959  [image]View item(s)

19 May 1959  [image]View item(s)

23 September 1959  [image]View item(s)

28 September 1959  [image]View item(s)

Bound Volume: Minutes of the Union Board: 5 October 1959 – 16 November 1965 

05 October 1959  [image]View item(s)

12 October 1959  [image]View item(s)

19 October 1959  [image]View item(s)

26 October 1959  [image]View item(s)

02 November 1959  [image]View item(s)

16 November 1959  [image]View item(s)

23 November 1959  [image]View item(s)

30 November 1959  [image]View item(s)

07 December 1959  [image]View item(s)

14 December 1959  [image]View item(s)

04 January 1960  [image]View item(s)

11 January 1960  [image]View item(s)

02 February 1960  [image]View item(s)

09 February 1960  [image]View item(s)

16 February 1960  [image]View item(s)

23 February 1960  [image]View item(s)

01 March 1960  [image]View item(s)

08 March 1960  [image]View item(s)

15 March 1960  [image]View item(s)

22 March 1960  [image]View item(s)

29 March 1960  [image]View item(s)

25 March 1960  – Certificate of Elections [image]View item(s)

21 April 1960  [image]View item(s)

29 April 1960  [image]View item(s)

06 May 1960  [image]View item(s)

13 May 1960  [image]View item(s)

12 September 1960  [image]View item(s)

20 September 1960  [image]View item(s)

27 September 1960  [image]View item(s)

04 October 1960  [image]View item(s)

11 October 1960  [image]View item(s)

18 October 1960  [image]View item(s)

No Date  – Letter on Fall Carnival [image]View item(s)

25 October 1960  [image]View item(s)

01 November 1960  [image]View item(s)

08 November 1960  [image]View item(s)

No Date  – Memo Regarding Card Selection [image]View item(s)

No Date  – Suggestions to Executive Council [image]View item(s)

15 November 1960  [image]View item(s)

22 November 1960  [image]View item(s)

29 November 1960  [image]View item(s)

06 December 1960  [image]View item(s)

13 December 1960  [image]View item(s)

20 December 1960  [image]View item(s)

May 1961 – Financial Statement, December 1, 1960 – May 1, 1961  [image]View item(s)

10 January 1961  [image]View item(s)

January 1961 – Duplicating Machine Output, January 1960 – January 1961  [image]View item(s)

31 January 1961  [image]View item(s)

07 February 1961  [image]View item(s)

07 February 1961  – Treasurer’s Report, IMU [image]View item(s)

14 February 1961  [image]View item(s)

13 February 1961  YMCA-YWCA and Union Board Meeting [image]View item(s)

21 February 1961  [image]View item(s)

28 February 1961  [image]View item(s)

07 March 1961  [image]View item(s)

14 March 1961  [image]View item(s)

21 March 1961  [image]View item(s)

28 March 1961  [image]View item(s)

11 April 1961  [image]View item(s)

18 April 1961  [image]View item(s)

23 March 1961  – Certificate of Elections [image]View item(s)

25 April 1961  [image]View item(s)

05 May 1961  [image]View item(s)

09 May 1961  [image]View item(s)